West Virginia School of Osteopathic Medicine Hiring for Accountant Job at Lewisburg, WV Full Time

The Accountant is responsible for performing accounting functions, such as inputting, examining, analyzing, reconciling, and interpreting accounting records and financial information in order to prepare fiscal reports or statements for MSOPTI, Alumni Association, and Southeastern AHEC using QuickBooks and Sage accounting software along with providing administrative support to the Vice President for Finance and Facilities. The Accountant is also involved in the overall management of the campus-based student loan accounts with WVSOM, serves as a backup for the cashiering function, audits accounts payable, and assists with budgeting for the institution. This position maintains compliance with WVSOM, State, and Federal policies and guidelines, including but not limited to GASB and FASB. The Accountant reports to the Director of Finance.

This is a full-time, non-classified position; it is exempt from FLSA regulations concerning overtime. This position has been designated as Essential. This means when WVSOM is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover and continue operations at WVSOM.
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West Virginia School of Osteopathic Medicine is an equal opportunity employer and is committed to enhancing diversity among its faculty and staff.
Education/Knowledge

Minimum Education
Bachelor’s

Required Licenses/Certification
Successful candidate will have an earned Bachelor’s Degree in Finance, Accounting, or related field, though a combination of Education and Experience may be considered.

Administrative Support/Office Management; Two years

Computer Software Experience, including MS Office Suite and databases; Over two years up to three years

Related Accounting and Finance Experience; Over two years up to three years.

Skills Required
A combination of recent and relevant education and experience may also be considered for this position.

• Demonstrated knowledge of Financial Accounting Standards Board (FASB) and Governmental Accounting Standards Board (GASB) guidelines as well as Generally Accepted Accounting Principles and theories.
• Demonstrated knowledge of automated double entry accounting systems and ability to provide information for analytical use.
• Demonstrated ability to use Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook as well as Sage and/or QuickBooks.
• Analytical ability to understand, interpret, and apply WVSOM affiliate organizations, State, and Federal policies, procedures, and guidelines.
• Ability to quickly learn Sage, QuickBooks, and WVSOM Accounting system and understand the modules integration.
• Ability to analyze, draw logical conclusions, organize information, perform financial calculations, and prepare financial reports.
• Demonstrated ability to work independently, professionally, and maintain confidentiality of highly sensitive information:
• Demonstrated knowledge of fund accounting.
• Demonstrated ability to coordinate and prioritize many different tasks, set deadlines, and complete tasks in a timely manner.
• Ability to review and understand the federal and state guidelines for the campus-based loan programs and other federal loans as all financial aid is disbursed through the office and all campus-based student loan receivables are handled by this position.
• Ability to communicate with tact and diplomacy to internal and external customers/contacts, utilizing excellent verbal and written skills in a professional and positive manner.
• Attention to detail and accuracy.

Duties and Responsibilities

Duties and Responsibilities

• Bookkeeping of Affiliate Organizations
• Manage the accounting systems and budgets, including cash receipts, payables, purchase orders, invoicing, receivables, manage/reconcile bank accounts, produce financial reports as directed, and assist in the annual financial audit and budget development processes for WVSOM affiliate organizations.
• Develop and maintain complex, computerized financial spreadsheets, databases, and recordkeeping for various fund sources by utilizing QuickBooks and Sage software and MS Office.
• Research discrepancies and initiates corrections within the accounting systems using established procedures.
• Ensure all financial transactions are recorded and fiscal reports are produced in compliance with WVSOM, State, and Federal policies and procedures, including but not limited to FASB and GASB guidelines.
• Ensure financial transactions and reports are in compliance with grant agreements and contractual service agreements.
• Maintain balances, reconcile, and develop financial reports for grants within affiliate organizations.
• Coordinate and assist CPA firms in annual audit, and preparation of audited financials.
• Provide financial reports using current and historical data for use in establishing fiscal year budgets.
• Offer advice and recommendations for budget funding.
• Maintain accounting software specification and account setup.
• Prepare deposits for MSOPTI, SEAHEC, & Alumni Association.
• Create and/or maintain procedure manual.
• Schedule financial reviews for MSOPTI & SEAHEC.
• Attend board meetings as necessary and/or report at board meetings as requested.
• Produce 1099 forms for all affiliated organizations.
• Prepare and file WV CHR-1 for Alumni Association.
• Create and enter year-end entries in preparation for CPA audit and create new accounting year.
• Prepare and present financials at the MSOPTI/AHEC Financial Review prior to the quarterly MSOPTI Governing Board Meeting.

• Accounts Payable
• Use WVOasis to audit Accounts Payable transactions, such as travel reimbursements and invoices, for accuracy, contractual compliance (if applicable), and proper documentation before sending them to the State Auditor’s office to be paid.

• Administrative
• Handle the Vice President’s requisitions.
• Gather and sort the mail for the office.
• Assist with the coordination of events, meetings, and conference for the department.
• Coordinate the completion of WVBRIM annual questionnaires.
• Be point of contact for Statewide Campus’ VA rotation insurance.
• Review security logs for incidents in preparation of the annual Clery Report.
• Conduct special studies and investigations by researching and preparing reports for the Vice President.
• Assist with the Vice President’s appointment schedule.
• Reconcile PCARD transactions for Food Service Operations and produce monthly reports for the Director of Food and Beverage.

• Loan Servicing
• Maintain all student loan accounts with WVSOM through the loan servicer Educational Computer Systems, Inc. (ECSI).
• Communicate with students in order to answer questions regarding information on their West Virginia Medical Education Loans, Primary Care Loans, RHI Rural Physician Service Loans, and Perkins Loans. Assist and guide students regarding which loans can receive loan forgiveness, forbearances and deferments. Process the loan forgiveness, deferment and forbearance paperwork and maintain their information within ECSI.
• Communicate with ECSI regularly regarding student accounts or any problems that may arise.
• Generate master promissory notes through ECSI for students receiving campus-based loans for completion prior to disbursement.
• Generate exit interviews through ECSI for students receiving campus-based loans for completion prior to graduation.
• Process and submit Loan Verification Certificates (LVC) for students requesting loan consolidations and maintain accurate records of these verifications.
• Maintain accurate filing and documentation on student loan files, including records for all students who are in repayment of their student loans and maintaining archive files for students who have repaid their student loans, as well as files for accounts in bankruptcy and collections.
• Process refunds for credit balances, suspense payments, paid-in-full letters for loan borrowers in conjunction with ECSI.
• Process Perkins Loan assignments to the federal government after due diligence has been met for loan borrowers who have outstanding balances on their account.
• Maintain a low default rate for campus-based loans and communicate with loan borrowers who are in default with their student loans.
• Prepare a monthly reconciliation on the money that ECSI deposits into the State Clearing Account.
• Report to ECSI information regarding loans advanced to each student after each registration period.
• Reconcile total Perkins, West Virginia Medical Education, and Primary Care Loans awarded for each graduating class.
• Complete any consumer dispute paperwork regarding disputes on student loan accounts that have negative credit reports.
• Update contracts with ECSI and collection agencies during the renewal period.

• Backup Cashiering
• Process interest allocation information from the Higher Education Policy Commission (HEPC) on interest earned on accounts each month
• Compute collected consumer sales tax information and prepare sales tax coupon to remit needed consumer sales tax to the State Tax Department.
• Serve as backup to the cashier/bursar. Assists cashier daily in balancing the cash drawer and verifying the amount of money collected as well as collect money and prepare receipts in the absence of the cashier. Also assists with the invoicing of outside agencies as needed.
• Process daily deposit information for entry into Banner and WVOASIS. This includes deposits from the WVSOM O’Cafe and the WVSOM Bookstore.
• Prepare and enter revenue transfers/charge backs as needed from previously entered deposits.
• Assist during student registration period by entering financial aid rosters into Banner to post proper payments to student accounts. Also assist in disbursing and distributing all financial aid to students and aids in answering student questions regarding registration and financial aid disbursements.
• Submit needed financial information for internal and external audits each year.

• Attend needed developmental trainings when they are offered.

• Budgeting Assistant
• Assist with budget adjustments in Banner, WVSOM’s ERP system.
• Assist with the budget compilation and data entry in Banner and WVOasis.

• Perform related duties as assigned or directed.

Required Experience

Posting Detail Information

Close Date

Open Until Filled
Yes

Special Instructions
WVSOM requires official transcripts of your highest degree earned and/or the degree in which qualifies you for the position. WVSOM requires these transcripts prior to an offer of employment, and we do recommend you send those to WVSOM once you have been selected for an interview. A transcript is official if it bears the authorizing signature and the official seal of the issuing institution and is sent directly by the school or college to the Office of Human Resources. Should your college or university provide this information electronically, we would ask that you submit that to Tiffany Burns at [email protected]

Job Type: Full-time