Winston & Strawn LLP Hiring For Practice Coordinator at Miami, FL  Full Time

SUMMARY

The Practice Coordinator role supports partners with the most important aspects of their client relationships, practice responsibilities, and Firm leadership roles. A key expectation of this position is the ability to develop a comprehensive understanding of the operational and logistical needs of the partners, their clients, and the legal teams supporting client work. The ability to support key Firm practice areas, with an accompanying grasp of practice specific operations, is essential.

This position demands a high level of professionalism, sound judgment, acute attention to detail, discretion, and the ability to manage fluctuating demands under accelerated and often changing deadlines. Practice Coordinators must have the ability to develop and maintain effective working relationships, remain composed and focused under pressure, and communicate clearly and professionally with everyone. The Practice Coordinator will collaborate with departments across the Firm and will have support for administrative tasks including those functions centralized in the Winston Resource Center (“WRC”).

DUTIES AND RESPONSIBILITIES:

• Coordinate and manage calendars, matter related deadlines, and travel schedules; provide summaries and reports as needed as well as clear and timely communication to all those impacted by changing schedules.
• Coordinate and plan meetings and events, working closely with Firm concierge resources on logistics and execution.
• Collect and submit information needed to open new matters and run conflicts; draft engagement letters; communicate client specific requirements regarding billing and matter management.
• Liaison between partner and billing department to ensure invoices are accurate and compliant with client billing requirements and deadlines; assist partners as needed with billing process, reporting, and follow up.
• Prepare Audit Letter Questionnaire (ALQ ) requests and draft audit responses to client’s auditor.
• Coordinate with Firm resources including the WRC to ensure client and matter documents are accessible and organized.
• Assist attorneys in preparing for client meetings, deal closings, hearings, trials, depositions, and other client related project support.
• Track and organize material and information related to attorney leadership roles in bar and other professional organizations.
• Assist attorneys with Firm related responsibilities and leadership roles.
• Create and maintain external contact and email distribution lists; update and maintain business development tracking lists.
• Provide other assistance as needed to support client relationships, practice management, and the Firm.

BASIC QUALIFICATIONS:

Must be specifically listed on resume in order to be considered for this position:

• Bachelor’s degree OR
• High School diploma or G.E.D equivalent with at least five years of experience in a legal or professional services environment required.

COMPETENCIES:

Adaptability:

• Ability to learn and embrace new skills and best practices as the position evolves and Firm needs change;

Quality:

• Ability to produce quality work product in a fast-paced, dynamic environment including prioritizing numerous tasks and completing them under time constraints; strong organizational skills and attention to detail;

Problem Solving/Solution Orientation:

• Ability to act and communicate in a solution-oriented manner; excellent problem solving and collaboration skills;

Collaboration:

• Ability to develop relationships and foster teamwork at all levels of the Firm;

Professionalism:

• Ability to maintain composure and demonstrate good judgment;

Skills:

• Ability to develop proficiency in legal and administrative applications that support Firm operations and client work; ability to work in an electronic environment including aptitude to set up and host virtual meetings;

Excellence:

• Reliability, flexibility, and adaptability in a team and service oriented environment with ability to consistently provide a high level of service to internal and external clients;

Professionalism:

• Professional appearance and ability to speak comfortably and professionally with attorneys, staff, clients, court personnel, and vendors;

Schedule:

• Flexibility to work extended hours as needed, often with minimal notice.