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HUMAN RESOURCES ASSISTANT
DISTINGUISHING FEATURES OF THE CLASS: This work involves responsibility for
providing clerical support to professional staff engaged in human resources. The incumbent serves as the first point of contact for the Human Resources Department. The incumbent prepares and maintains personnel records and is responsible for
providing guidance and assistance. Responsibilities involve conducting new employee
orientation and training, compensation studies, and overseeing the department’s compliance with human resource laws, Family Medical Leave Act (FMLA), and Fair
Labor Standards Act (FLSA). The employee reports directly to and works under the general supervision from the Human Resource Director with wide leeway allowed for the exercise of independent judgment. Does related work as required.
TYPICAL WORK ACTIVITIES
- Assists with employee benefits, Human Resource practices and policies, labor relations issues, affirmative action concerns and payroll problems
- Assists with daily operation of the department’s human resource unit
- Assists with and prepares required human resource appointment documents, requisitions, and various correspondence and support materials
- Maintains employee history files for county personnel
- Prepares materials for job postings and new positions duty statements to send to Civil Service
- Prepares 426’s (Report of Personnel Change) to send to Civil Service
- Assists with reports and correspondence relating to human resource activities within the department
- Monitors and tracks FMLA activities
- Reviews records for compliance and resolves discrepancies
- Develops and conducts training and orientation for employees relating to time card completion, probationary periods, tuition reimbursement, FMLA, performance evaluation and internal policies and procedures and other human resource issues.
PERFORMANCE KNOWLEDGE , SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS:
- Working knowledge of the organization and functions of local government
- Ability to organize and maintain accurate personnel records and files
- ability to establish and maintain effective working relationships with others
- ability to communicate effectively both orally and in writing
- ability to operate a personal computer and utilize common office software programs including word processing, spreadsheet and databases at an acceptable rate of accuracy and speed
- working knowledge of the Family Medical Leave Act, working knowledge of comparable worth practices and principles
- organizational & analytical skill
- ability to develop and administer employee training related to department policies and human resources issues
- ability to communicate effectively both orally and in writing
- ability to establish and maintain effective professional relationships; good judgment; tact; courtesy
MINIMUM QUALIFICATIONS: Graduation from high school or possession of an
equivalency diploma plus EITHER:
(a) Graduation from a regionally accredited college or university or one accredited by
the Board of Regents to grant degrees with an Associate’s degree in Business Administration, Public Administration, Secretarial or Accounting; or
(b) Two (2) years of clerical experience which involved the use of a computer; OR
(c) An equivalent combination of training and experience as defined by the limits of
(a) and (b).
*Physical condition to be met with the Pre-employment inquiry for this position through Workplace Health*
Job Type: Full-time
Pay: $16.48 – $19.71 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
COVID-19 considerations:
COVID-19 Vaccination required for this position
Ability to commute/relocate:
- Warsaw, NY 14569: Reliably commute or planning to relocate before starting work (Required)
Education:
- High school or equivalent (Preferred)
Experience:
- Clerical: 2 years (Required)
- Human resources: 1 year (Preferred)
Work Location: One location
