Foundation for Faces of Children Hiring for Operations Manager Job at Remote Full Time

OPERATIONS MANAGER

JOB DESCRIPTION

RESPONSIBILITIES:

The Foundation’s Operations Manager shall have responsibilities across administrative/office functions as well as event and volunteer coordination to ensure continuity of operations through a single point of contact. This is a dynamic, multi‐faceted role that will require the incumbent to shift gears from project work to administrative to program management as needs dictate. If you are a strong multi‐tasker who enjoys variety and can work independently with ambiguity, then this is an ideal part‐time role for you.

Duties include but are not limited to:

Administrative:

Under the direction and supervision of the Board, incumbent will be responsible for:

• handling mail, email, and phone inquiries, directing them to the appropriate chairperson as needed
• making deposits and sending detail to the treasurer as often as necessary
• acknowledging all donations within one week of receipt, including those received via any fundraising event (i.e. Annual Appeal, Paces for Faces, or other event)
• updating and maintaining all database information, including recording all donations received via AA, Walk or other event, as well as any other recurring donation
• producing, maintaining, and distributing an annual calendar of events, programs, projects, videography that are approved and solidified by the Board, no later than November of the year prior to said events
• fulfilling requests for FFC videos, if any
• attendance at all monthly Board meetings, including producing, compiling and/or distributing monthly reports to the Board prior to the next meeting
• ability to maintain and submit accurate timesheet and/or invoices to the Treasurer in a timely manner for reimbursement
• additional tasks as requested by the Board on an as-needed basis

Events &* Volunteers: *

Under the direction and supervision of the VPs of Programming and Communications, the incumbent will be responsible for:

• organizing events (programs, projects, etc.), serving as liaison between the board and program/event organizer; contact venues solidifying event details, including date/location/budget/speakers/etc., as well as travel and hotel arrangements, if necessary
• working with committee Chairs on marketing plan/strategy, as well as producing or working with outside vendor to producing marketing materials
• handling RSVPs or registrations via phone and email in advance of events/programs; handling on‐site “check in” process for events/programs; obtaining photo/video release forms
• providing a summary of each program/event to the board
• work with the Social Media Coordinator to maintain an accurate Social Media presence
• maintaining a list of volunteers from each program/event for future recruitment to the board

SKILLS AND EXPERIENCE: The successful candidate will be a mature professional who is confident and passionate about the Organization’s Mission and Vision with:

• excellent written, verbal, and interpersonal skills
• strong organizational skills with a demonstrated track record of problem‐solving, multi‐tasking, work independently, and meeting deadlines
• excellent knowledge of Microsoft Office Suite (Excel, Word, PowerPoint) and must have attention to detail
• familiarity and comfort using Social Media sites
• flexibility with their time, understanding that there may be weeks when there is more to be done and weeks when there is little to be done

CLASSIFICATION: part‐time / non‐exempt

SCHEDULE: estimated 15-20 hours weekly

Job Type: Part-time

Pay: $20.00 – $25.00 per hour

Benefits:

• Flexible schedule

Work Location:

• Fully Remote

Work Location: Remote