Maslow Project Hiring for Business Operations Manager Job at Medford, OR Full Time

Job Title

Business Operations Manager

Company

Maslow Project

Job Location

Medford, Oregon

Remote work allowed

NO

Work from Home:

Onsite work required; some flexibility for work from home

Pay

$65,000 – $80,000 DOE

Benefits

Dental insurance, Disability insurance, Employee Assistance Program, Health insurance, Life insurance, Paid time off/Paid holidays, Retirement plan, Vision insurance, Student Loan Repayment Plan, Paid Sabbatical after vesting period. Emergency Paid Sick & Family Leave (COVID).

Job Type

Full time; salaried; exempt; benefitted

Summary:

Are you looking to put your systems and operations skills to work to improve the lives of others? Are you a natural problem solver, resourceful (can you figure things out), able to see how parts of the whole fit into the bigger picture, analytic thinker, and able to work effectively with a team of busy professionals? Looking for a workplace that is supportive of employees, allows for both autonomy and team-work, and promotes creativity within the boundaries of Agency requirements?

We are looking for an experienced and motivated Business Operations Manager to monitor our Agency’s functions and build processes that meet our business needs. Business Operations Manager responsibilities include developing systems for improved efficiencies, performing cost-benefit analyses, and carrying out normal business-related activities. To be a successful Business Operations Manager, you should have experience in the same or similar role, managing a variety of business operations with demonstrated success. You should have proven leadership skills and be able to communicate the vision of the company across all levels. Ultimately, you will ensure that all business functions are in line with our strategic goals in support of the mission of our agency.

HOW TO APPLY: Respond to this posting and submit (upload/email) a cover letter explaining your aptitude, experience and motivation for this job. Help us understand that you can do this job effectively.

Key Duties & Responsibilities:

· Partner with management and support a small team of busy professionals in a time-sensitive environment to improve systems, operational functions, efficiencies, and compliance to policies & procedures

· Manage purchasing and procurement of business-related materials, supplies & services in compliance with federal, state or other policies and procedures

· Manage to a budget, track expenses, and report accordingly to upper management in a routine and timely manner

· Adhere to legal and safety requirements to make sure activities remain compliant (OSHA/BOLI/Federal)

· Conduct systems & operations reviews across programs to streamline processes, improve compliance, and create efficiencies; inform on gaps, barriers, strengths, and opportunities

· Contributes to team efforts/agency mission by accomplishing related results as needed; Consider the needs of external and internal stakeholders and incorporate them into new strategic plans

· Oversee logistics and supply inventory (multiple sites) & distribution across regions & programs (no warehouse or forklift at this time)

• Manage deliveries, shipments and product levels to improve inventory control procedures
• Analyzes weekly product and supply levels to anticipate inventory problems and shortages; communicates to staff effectively and routinely
• Ensures delivery to agency locations/staff as needed to keep inventory levels balanced across locations

• Track and manage to a budget
• Develops business relationships with suppliers and vendors
• Proposes strategies to reduce costs and improve procedures of supply chain logistics
• Monitors demand and analyzes data to anticipate future supply and logistical needs
• Report on inventory supply and related issues to management routinely

• Manages the recruitment and training of volunteers related to operations support (managing donations); supports these volunteers with logistics and communication of tasks

· Oversee other necessary business operations related to leases, insurance, procurement, vendor management, work orders, support services, etc.

· Represent the Agency as needed for business related purposes

· Ensure all systems operate smoothly and align with our quality standards

· Maximize the efficiency of all business procedures

· Monitor daily operations and address potential issues when they arise

· Evaluate and manage safety issues related to building security and compliance

· Build processes that meet our business objectives and ensure compliance

Qualifications/Skills:

· A minimum of Bachelor’s degree and 3+ years’ proven experience in business operations management role or very similar combination of education/experience

· Good knowledge of operations management

· Experience with databases and project management software

· The ability to interpret financial data and allocate budgets

· Strong written and verbal communication skills; Ability to manage conflict

· Can get things done; highly motivated; self-starter

· Resourceful; able to figure things out

· Able to read, comprehend and communicate policies & procedures

· Legitimately able to work well with people

· Ability to use logic and analytics to problem-solve and evaluate

· Capable of thinking creatively within parameters

· Ability to coordinate & work effectively across teams to maintain operational controls

· A genuine interest in supporting Maslow Project’s mission

Additional Requirements:

· A valid driver’s license and clean driving record

· Ability to work in a variety of conditions: at home, at the offices, on-location

· Ability to lift up to 25 pounds, sit, stand, walk for periods of 2 hours or more

· Able to pass drug screen and criminal background check (remain drug free during employment)

· COVID vaccinated (or approved exception) and able to comply with workplace safety measures

Does this sound like you? If so, we’d love to hear from you!

Maslow Project is an Equal Opportunity Employer and celebrates a diverse and inclusive workforce!

For more about us visit:

www.maslowproject.comor www.facebook.com/MaslowProject

Job Type: Full-time

Pay: $65,000.00 – $80,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• Monday to Friday

Supplemental Pay:

• Signing bonus

COVID-19 considerations:
In compliance with State law, our employees are required to be fully vaccinated or have a qualified exception. Must comply with social distance and mask rules.

Ability to commute/relocate:

• Medford, OR 97501: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Able to pass criminal background check and drug screen – including cannabis use.

Education:

• Bachelor’s (Preferred)

Experience:

• Business Operations Management: 3 years (Preferred)

License/Certification:

• Driver’s License (Required)

Work Location: One location