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Description
Join the City of Reno and become part of an amazing team that strives every day to make our community a place we are all proud to call home.
The successful candidate in this position will perform a variety of advanced clerical and routine technical, programmatic, and administrative duties in support of the arts & culture program. This position works with the Arts & Culture Manager to administer the annual arts & culture grant program and any federally funded sub granting programs; assist with the galleries program; work with various software and records systems including Submittable, OnBase, Public Art Archive, and Adobe Creative Cloud; and support other programming and initiatives.
There is currently one vacancy in the Innovation and Experience Office within the City Manager’s Department in which hiring will begin immediately following the close of this recruitment.
This recruitment is for a full-time, one-year grant-funded appointed position. If permanent funding is not approved or if additional grant funding is not secured, this position may not be renewed.
This recruitment will also establish a list for future vacancies, which will be filled as they occur.
This is an open competitive recruitment for all qualified applicants.
The City of Reno is committed to providing equal employment opportunities to everyone. This commitment is an integral part of our efforts to ensure that we have a diverse and representative workforce that serves the community of Reno.
Examples of Essential Functions
Perform a variety of advanced clerical and routine technical, programmatic, and administrative duties requiring the application of specific program knowledge and administrative, secretarial, and clerical skills in support of a City department, division, or program; assume responsibility for specific program area duties; provide assistance in administrative and operating programs as assigned.
Serve as primary contact and liaison for assigned functions and programs with other City staff, the general public, and outside agencies and organizations; screen office calls, visitors, and mail; provide information and assistance including responding to requests for information and assistance; assist the public and other City staff in interpreting and applying City policies, procedures, codes, and ordinances; research information related to City regulations and departmental policies; explain, justify, and defend programs, policies, and activities.
Conduct a variety of studies and research for assigned area; collect, compile, and review information from various sources on a variety of specialized topics related to program area of assignment; participate in the preparation of reports that present data, identify alternatives, and make and justify recommendations.
Perform a variety of special projects and assignments in assigned area including the implementation and coordination of assigned program and project components; assist with the development of policies and procedures; implement and monitor program activities.
Verify and review materials, applications, records, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, and reports; provide information and forms to the public; collect and process appropriate information.
Assist in coordinating and monitoring the assigned budget and contracts; compile annual budget requests; prepare revenue projections; recommend expenditure requests for designated accounts; monitor approved budget accounts; process progress payments and monitor contractual expenses
Process invoices, contracts, work orders, change orders, purchase order numbers, check requests, and requisitions for assigned area; coordinate the resolution of contract and invoice issues with accounts payable and contracts functions; ensure vendor invoices and change order files are accurate and up-to-date including having correct account codes and appropriate approvals; ensure new vendors have completed required new vendor information form.
Type and proofread a wide variety of reports, letters, memoranda, correspondence, contracts, agreements, Requests for Proposals, agenda items, statistical charts, and other documents and material; type from rough draft, verbal instruction, or transcribing machine; independently compose documents related to assigned area of responsibility.
Maintain calendar of activities, meetings, and various events for assigned projects, programs, and staff; coordinate activities with other City departments, the public and outside agencies.
Arrange and coordinate meetings, workshops, and training sessions for various groups and committees; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes.
Establish and maintain various filing systems, schedules and records; file correspondence, reports, bulletins and cards; log reports, applications, and/or telephone calls; maintain records related to specific area of assignment.
Perform a variety of general bookkeeping and clerical accounting duties and responsibilities involved in financial record keeping and reporting for assigned area; maintain a variety of accounting records, logs, and files; verify, balance, and adjust accounting records.
Recommend improvements in work flow, procedure and use of equipment and forms; implement improvements as approved; develop and revise office forms and report formats as required.
Ensure that all required supplies are available as needed and that the facility and equipment are in proper working order.
Operate a variety of office equipment including copiers, facsimile machine and computer; utilize various computer applications and software packages; enter data, maintain and generate reports from a database or network system; input, maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing, desktop publishing, and other computer applications; organize and maintain disk storage and filing.
As assigned, arrange and coordinate meetings; prepare agendas and correspondence; attend meetings and take, transcribe, and assure proper distribution of minutes.
May lead, oversee, and review the work of lower level clerical staff; review work for accuracy and completeness.
Perform related duties as required.
Minimum Qualifications
The following minimum qualifications are required to be met at the time of application.
Education and Training:
High school diploma or equivalent
Specialized office support training or education
Work Experience:
Three years of increasingly responsible clerical, programmatic, and administrative support experience including some experience directly related to Arts & Culture
License :
Valid driver’s license
Important Notice:
The City of Reno will require the successful candidate for this position to be fully vaccinated against COVID-19 as a condition of employment. Verification of vaccination status will be required at the time of job offer, requests for reasonable accommodation will be considered. Please DO NOT attach any individual health information related to COVID-19 vaccination status to the application.
**Bilingual candidates are strongly encouraged to apply.**
Supplemental Information
To Apply:
Please submit your completed application and all additional information/documentation requested online at www.reno.gov/jobs by April 17, 2022 at 11:59 p.m. PT. If a computer or mobile device is not available to you, suggested locations to complete an online application submittal include: the City of Reno City Hall 2nd floor computer kiosk or 5th floor Civil Service Offices, any locations of Nevada Job Connect or any local library or educational facility.
If you are having difficulty logging into your governmentjobs.com profile, please call the applicant support line at 855-524-5627.
Examination Process:
Applicants must meet the minimum qualifications and pass the examination for this position to be eligible for hire. The examination will consist of online assessments which include an Excel/Word Skills Test and an Employee Personality Profile; along with a Training and Experience evaluation (T&E) weighted as follows.
Training & Experience Evaluation (T&E) = 70%
Cognitive Abilities Test = 30%
Employee Personality Profile = Informational purposes only
Online Assessment Details:
Qualified applicants will be invited to participate in the online assessments once the recruitment has closed. These tests will be self-administered with no proctor, which means candidates will be able to complete them online at their convenience during the designated testing window.
The instructions and guidelines will be emailed to qualified applicants after the recruitment closes on April 17, 2022. Please make sure to check for emails around this time, including your spam folder so that you do not miss this testing opportunity. All assessments must be completed within the designated testing window to move forward in the hiring process.
T&E Evaluation Details
The T&E examination consists of a Supplemental Questionnaire. The questions may be viewed online under the tab marked “QUESTIONS” on the job announcement page. The
T&E must be submitted online at the time of application.
Responses to your T&E questions should be consistent with the information given in your application details. Answers are subject to verification.
Failure to complete all of the questions or incomplete responses will result in a lower score; therefore, it is advantageous for you to provide a full and complete response to each supplemental question.
In order to receive credit for education or training, you must attach copies of your transcripts, diploma, or relevant certificates to your online application.
Resumes or questionnaires uploaded as attachments to the application will not be accepted in lieu of completing each question online.
“See Resume” or “See above,” etc., are not qualifying responses and will not be considered.
Changes or corrections to your responses cannot be made once your application packet has been submitted.
TIP: It may be more efficient to develop your responses in a word processing document and then paste them into the online questionnaire to be submitted.
NOTIFICATION:
Applicants are notified by email of their examination results. Applicants who do not meet the minimum qualifications will also be notified.
TESTING ACCOMMODATION:
If you wish to identify yourself as an individual with a disability and will be requesting an accommodation, that request must be made to the Chief Examiner no later than the closing date of this announcement.
EMPLOYEE/VETERAN PREFERENCE (IN THE EVENT OF TIE SCORES):
On open competitive examinations, in the event of tie scores resulting from final rating an eligible will be awarded veteran’s preference and provided a rank preference if one (1) of the eligibles has submitted proof of honorable discharge from the military service. In the case where two (2) or more of the eligibles who have received the same score and have been awarded veteran’s preference, the ranking shall be determined by a random assignment by computer. A candidate who desires to claim veteran’s preference must, at the time of application, submit documentation of honorable discharge from the United States Armed Forces. This preference will only be administered in the event of tie scores. Documentation must be submitted at the time of application.
QUESTIONS/UPDATES:
Questions about the information on this announcement and updates to application information should be directed to Civil Service at (775) 334-2223 or [email protected].
The City of Reno is an equal opportunity employer. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, gender identity, gender expression, age, pregnancy, physical or mental disability, genetic information, veteran status, political affiliation, membership in an employee association, or any other protected class status applicable under federal or state law or City Charter.
The largest city in Northern Nevada, Reno is located on the eastern side of the Sierra Nevada Mountains. Ideally located, Reno is a short trip from metropolitan areas, hiking and camping, winter skiing, wine country and pristine deserts. Living in Reno provides unlimited indoor and outdoor recreational activities, a growing art community and the opportunity to really build a satisfying life. One might say the location itself is a benefit.Working at the City of Reno provides the opportunity to grow your career while joining an important mission: “Creating a community that people are proud to call home.” If you ever wanted to be part of something important, impactful and life-changing, work at the City of Reno may be your destination and a place to call home.The City of Reno offers an exceptional benefit plan that complements your lifestyle: City paid medical, dental, and vision insurance coverage; paid 100% for employee and 50-55% for dependents. We also offer a high deductible health plan with an associated HSA. Flexible spending plans for health and dependent care with contributions allowed to the IRS limit. Employer paid life insurance and long term disability insurance. Deferred compensation plans 457 and 401(a) available, with up to a 5% City match for eligible employee (dependent upon collective bargaining agreement). Twelve Holidays; Vacation leave accrued at 4 or more hours per bi-weekly pay period; Sick leave accrued at 4 hours per bi-weekly pay period. Two floating holidays. Wellness benefits are available for all employees which include free of charge workout opportunities at City of Reno gyms, free of charge swimming and discounts on aqua classes. Opportunities for discounted and free tickets for events and attractions. Credit Union Membership Unique benefits such as Grand Rounds, Barinet, ComPsych Employee Assistance Program with legal benefits and Talkspace, all City sponsored. The City does not participate with social security but is part of the PERS retirement system. PERS is 100% employer paid. No state income tax. Some collective bargaining groups qualify for longevity pay, uniform pay and other types of reimbursement. We offer health and welfare benefits along with deferred compensation benefits for certain part-time statuses. Specific benefits are dependent upon the provisions of collective bargaining agreements. Benefits are subject to change.
