Responsible for maintaining integrity of HR technology systems, processing new hires, terminations, changes and various reports. Performs training as it relates to technology.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Technology
· Conduct new systems research, implementation and training.
· Maintain all Human Capital technology, including, but not limited to: ADP Workforce Now, iCIMS, DocuSign, SNOW, Replicon, etc.
· Provide Human Capital systems support to internal clients.
· Generate reports as required.
· Conduct web site reviews and updates.
· Oversee and coordinate computer training.
· Monitor software functionality, maintenance, upgrades, and revisions.
New Hires/Changes Processing
· Act as System Administrator.
· Process new hires into the HRIS system.
· Process status changes, salary increases and employee changes.
· Train Human Capital team in the system, as needed.
· Input all pertinent personnel information.
· Location Change request, updating systems and work with the Employee and Payroll
· Job Code Request, work with recruiters and AP.
· Set up new hire files, follow-up on missing paperwork.
· Create SNOW tickets for New hires.
· Update reporting structure changes.
Termination Processing
· Coordinate with payroll regarding final paychecks for terminations.
· Update and maintain termination forms, exit interview forms and exit checklist.
· Create Termination Notice
· Keenan Equipment follow-up, work closely with IT
· Prepare termination letters.
· Distribute packages as needed to field supervisors.
· Set up exit interviews.
· Send Termination Paperwork via DocuSign.
· Update HRIS.
· Check termination paperwork and close out termed files.
· Create tickets for Term employees
Reporting
· Complete annual data audits.
· Prepare monthly and weekly reports and analyses.
· Distribute monthly Headcount report, semi-monthly Payroll report, monthly IT report, monthly birthday and anniversary reports, and monthly appraisal reports.
· Prepare monthly turnover report.
· Troubleshoot HRIS system issues with IT/ADP.
Other
· Act as the Human Capital liaison with the IT department regarding the HR Intranet
· Respond to all employment verification requests.
· Assist in maintaining all Personnel Folders.
· Pull all Term Personnel/Benefits folders.
· Maintain all Out of State Work from Home Agreements (DocuSign & Q Drive)
· Process Name change request, work closely with IT.
Miscellaneous
· Process requests for Unemployment Insurance.
· Verify dates of employment, title and stated salary for reference checks.
· Other duties as assigned.
MINIMUM SUGGESTED QUALIFICATIONS: Must have a minimum of three (3) years of Human Capital and HRIS Systems experience. Detail oriented, highly organized and good follow-up skills. Excellent tracking and follow-up skills. Good written and verbal communication skills. Ability to interface effectively with all levels of employees, management and co-workers.
SOFTWARE: Proficient in Microsoft Outlook, Excel, PowerPoint and Word and Workforce Now. Adept at accessing business data from the Internet when required.
Job Type: Full-time
Pay: $60,000.00 – $70,000.00 per year
Benefits:
Schedule:
Ability to commute/relocate:
Experience:
Work Location: Hybrid remote in Torrance, CA 90501
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