Access Staffing LLC Hiring for Executive Assistant to CEO at a Creative Architecture Firm at   New York,NY Full Time

• College degree preferred
• Three Plus (3+) years of C-level Executive experience in an office environment required
• Proficiency in MS Office Suite (Word, Excel, Outlook & PowerPoint) is required; and familiarity with Adobe Creative Suite (InDesign; Acrobat; Photoshop; and Illustrator) is a plus
• Professionalism, maturity, discretion and sound judgment are essential to successfully manage the challenges of this position
• Detail-oriented and proactive, with excellent communication and interpersonal skills
• Ability to prioritize and handle multiple projects in a fast-paced environment, collaborate effectively with individuals across multiple offices, and work independently and efficiently

RESPONSIBILITIES AND DUTIES

• Manage all aspects of the principal s business schedule and calendar, arranging meetings, conference calls and booking appointments
• Coordinate extensive travel arrangements for both international and domestic site visits and client meetings
• Monitor email and voicemail
• Organize incoming information and keep abreast of all priorities and events
• Type, format and create documents including meeting notes, letters and email correspondences
• Organize and maintain files, lists, project data and contact databases
• Reconcile and submit monthly timesheets, expense reports, and credit card reconciliations
• Greet clients and guests, order catering and serve refreshments
• Manage licensing
• Support visiting Principals