Serves the department head in a staff capacity with full responsibility for providing a variety of administrative services essential to the direction and operation of the department and with some delegated authority to act for the department head in administrative matters; and performs other related duties as required.
Distinguishing Characteristics:
This class is distinguished by its responsibility for providing a variety of administrative functions essential to the direction and operation of the department.
The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position.
Provides a variety of administrative services relative to personnel management, budget administration, organization and management, public relations and property management; identifies management needs and problems; analyzes and seeks solutions to such problems and recommends or takes authorized action; advises management on regulatory and procedural requirements regarding administrative matters; counsels management in developing and maintaining sound organizational structures and improving managerial policies, practices, methods and procedures including distribution and assignment of functions and responsibilities, work methods and procedures and management control systems for more effective and efficient operation; provides or obtains personnel management services in resolving problems relating to recruitment, selection, classification, pay, training, employee-management relations, promotion, transfer, retirement and related activities; promotes an effective interchange and coordination of activity between the department and other agencies; serves as a representative of management in dealing with employees and employee organizations; participates in departmental planning and programming activities in order that management goals may be fully and effectively realized; participates in the public relations and information and education programs of the department; participates in the development of budget estimates and justifications; insures that funds are used in accordance with the operating budget or prepares justifications for deviations in expenditures; conducts administrative and operational studies as required; and prepares reports and makes recommendations.
Training and Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with major work in business or public administration or related field, and three (3) years of administrative experience in personnel, budget, management analysis or a related field, one of which shall have been in a government agency.
Knowledge of: principles and practices of public administration including personnel management, budget administration, organization and management analysis and public relations; pertinent rules and regulations, policies and procedures relating to administrative functions; research methods and techniques; report writing.
Ability to: obtain, analyze and evaluate facts; interpret pertinent laws, rules and regulations; prepare clear and concise correspondence and reports; draft policies and procedures; maintain cooperative and effective relationship with public officers, departmental personnel and members of the general public.
Health and Physical Condition:
Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Physical Effort Grouping: Light
The County of Maui offers a generous benefit package, including the following:
Vacation
Eligible employees earn up to 21 days of vacation per year, with a maximum year-to-year carry over of 90 days. Eligibility to accrue vacation begins with the first work day.
Sick Leave
Eligible employees accumulate up to 21 days of sick leave per year. Eligibility to accrue sick leave begins with the first work day, and there is no limitation on the amount of sick leave that may be accumulated.
Retirement Plan
Eligible employees are required to join the State of Hawaii Employees Retirement System. This is a defined-benefit retirement plan. For additional information, please visit the ERS website at http://ers.ehawaii.gov/
Health Benefit Plans
The County of Maui offers the following health benefit plans for eligible employees:
These benefits are administered by the Hawaii Employer-Union Health Benefits Trust Fund, and contributions are payroll deducted.
Group Life Insurance
Group life insurance is provided at no cost to eligible employees.
Holidays
The County observes 13 holidays per year (14 in an election year).
Deferred Compensation Plan
Eligible employees may participate in the Island Savings Plan (a deferred compensation plan as provided under Section 457 of the Internal Revenue Code.) This is a supplemental retirement savings plan that allows for the investment of tax-deferred contributions into a variety of investment options.
Flex Spending Plan
Eligible employees can also participate in the County’s Flexible Spending plan, a way to set aside a portion of pay, before taxes, to pay for qualifying dependent care or medical expenses.
Employee Assistance Program
The County also offers a voluntary assistance program which provides its employees and their family members with free professional and confidential assistance in overcoming personal and work related problems.
Training
The County provides its employees with a variety of up-to-date training opportunities (i.e., computer application, professional seminars, heavy equipment operation, administrative & clerical skills, personal safety, etc.) to help them increase their knowledge, gain new skills, and to be more satisfied and effective in their jobs.
Leave Sharing
The County’s leave sharing program allows employees to donate accumulated vacation leave credits to a qualified fellow employee who has a serious personal illness or injury.
Note: Specific benefits and their associated premiums are subject to collective bargaining, and are subject to change. Benefits may vary for temporary, hourly, and half-time employees.
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