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Full Job Description
AvantGarde,LLC (AG) seeks to engage a Senior Human Resources Assistant who will provide support to the AG client, within the client’s Employment, Classification & Benefits Section by providing broad-based administrative support to the federal HR team including, but not limited to supporting personnel action processing, new employee orientation, staffing, recruitment, and onboarding functions.
** Please note this position will be 100% remote based. **
The WORK
Assist the Benefits Manager with day-to-day transactional work.
Facilitate or serve as backup for New Employee Orientation by preparing Entrance on Duty (EOD) material; providing EOD information to the Federal personnel who oversee the process; coordinating the forms process; and supporting the Federal staff with Form I9 preparation, tax forms, health care and Thrift Savings Plans enrollment.
Receive and respond to Federal staff telephone inquiries to provide federal team members with information regarding WebTA, training, benefits, and other pertinent information.
Process transfer of benefits actions.
In conjunction with the Benefits Manager, process personnel actions in HRConnect and include remarks as appropriate with the Guide to Processing Personnel Actions. Use workflow to route actions for review and approval.
Prepare and process new employee paperwork and prepare new hire folders for quality review.
Review new employee documentation, such as tax, declarations for federal employment, direct deposit, and health benefit forms to ensure that they are complete and correct.
Track and record daily work responsibilities to assist with metric tracking.
Scan pertinent documents into the Electronic Official Personnel File (e-OPF) system on a timely basis.
Maintain appropriate paper files for all personnel actions and keep files organized for easy reference.
Perform file audits to ensure that all required employee documentation is collected and maintained correctly.
When requested, provide back up to the Training Specialist by deploying internal events/classes, coordinating registration, marketing events, managing schedules, setting up and breaking down meeting rooms, and administering training program evaluations.
Maintain employee confidence and protect operations by keeping human resource information strictly confidential.
Perform other duties as assigned.
The REQUIREMENTS
Minimum of 2 years’ experience in the federal government. Prior experience in a Federal HR Assistant role is required.
Minimum of 2 years’ using the following federal HR Systems required: HRConnect/EPIC and NFC.
WebTA experience is highly desired.
Minimum of 2 years’ experience using OPM’s Guide to Processing Personnel Actions to code SF-52’s and inputting actions into HRConnect/NFC.
Intermediate level skill in the use of a variety of software, including the ability to manipulate, edit and format documents, in the Microsoft Office Suite (Excel, PowerPoint, and Word), Outlook, and Adobe Acrobat. Skill in using Access databases.
Previous federal experience required performing personnel action processing and experience supporting federal clients with the Electronic Official Personnel Folders (eOPF).
Previous experience conducting new hire orientation (NEO), supporting facilitators in training and other federal stakeholders.
Proficient in the use of common office equipment including, but not limited to, copy machines, fax machines, and telecommunication systems.
Exceptional administrative, organizational, and customer service skills.
Good writing skills with high attention to detail required.
Flexibility in the approach to delivering work.
Other Specifications:
Operate a PC in an office environment.
Work in a primarily sedentary position.
Perform some bending, light lifting and carrying of equipment may be required.
An active or recent Public Trust preferred or must be able to obtain a Public Trust clearance, post fingerprint/criminal background check process.
The COMPANY
To learn more about AG click here: https://www.avantgarde4usa.com/about/
Since its establishment in 2011, AG has executed 110+ federal contracts as Prime Contractor. For nearly a decade, we have provided extensive expert support to clients in the areas of human capital strategy, organizational transformation, workforce planning, workload assessment, talent management, training, and other areas of human capital management and organizational development. AG’s list of federal clients includes: the U.S. Departments of Justice, Transportation, Treasury, Agriculture, and Commerce, and Defense (Army, Navy, and National Guard) as well as the U.S. House of Representatives, Architect of the Capitol, the National Science Foundation, the Commodity Futures Trading Commission, the Corporation for National and Community Service, and to name a few.
AG’s core competencies bring together solutions that address the holistic needs of our clients in four key areas: People, Process, Strategy, and Technology. Our consulting solutions and service offerings extend across four distinct areas: Human Capital Management, Organizational Development, Business Operations Support, and Information Technology. We offer a comprehensive scope of services that are specifically designed to enhance organizational efficiency, effectiveness, and adaptability.
When you consider joining AG learn about our Culture click here : https://www.avantgarde4usa.com/careers/culture/
The LAW
As an Equal Employment Opportunity employer, AvantGarde LLC makes all recruitment and employment decisions without regard to race, color, religion, age, sex (including gender and transgender status), national origin, disability status, marital status, veteran status, registered domestic partner or civilian union status, medical condition, genetic information, gender identity, sexual orientation, or any other characteristic or status protected by federal, state and local laws. AvantGarde hires and promotes individuals solely on the basis of their qualifications for the job to be filled.
