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Full Job Description
Job Title: Payroll/HR Clerk
Department: Corporate Office
Reports To: Human Resource Director
FLSA Status: Non-Exempt – This position is considered a variable hour full time position and will serve as a back up to the current Payroll/HR Clerks. The exact days and times can vary. This position is typically 8a-5p M-F. Any outside employment must be approved by the office manager in advance.
Summary: The Payroll/HR Clerk carries out responsibilities in some or all of the following functional areas: Daily/general payroll duties, HRIS, onboarding, compensation, assists w/bi-weekly payroll and serves as back up to payroll and HR.
Essential Duties and Responsibilities include the following:
Position is located in the payroll office and back up for the front desk.
Participates in developing department goals, objectives, and systems.
Prepares and maintains reports that are necessary to carry out the functions of the Payroll/Human Resources department. Prepares periodic reports for HR Manager and Director.
Participates in administrative staff meetings and attends other meetings and seminars as necessary and to represent the department.
Maintains the HRIS database (HR Actions) and keeps online files in compliance with applicable legal requirements
Maintains and keeps current the New Hire Log
Enters and tracks training records into database
Prepares paperwork required for new hires.
This includes screening applicants and assisting HR Manager w/onboarding requirements.
Perform back up for WASP missed punches report.
Adds and deletes WASP records.
Responsible for ensuring I-9/E-verify is completed timely.
May be required to prepare periodic reports of earnings, taxes, and deductions.
Employee safety, welfare, wellness, and health reporting.
Records changes affecting net wages such as exemptions, insurance coverage and garnishments.
Compiles payroll data such as hours worked, taxes, and insurance withheld.
Assists with the day-to-day efficient operation of the Payroll and HR office.
Creates and responds to Trackits, HR Outlook Inbox, and other emails.
Assumes other duties as assigned
Education and/or Experience: High school diploma or general education degree (GED)required; three to five years related payroll or human resource experience and/or training preferred.
Certificates, Licenses, Registrations Acceptable drivers record with valid driver’s license and proof of insurance.
Computer Skills To perform this job successfully, an individual should have knowledge of Microsoft software.
Supervisory Responsibilities This job has no supervisory responsibilities.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language Skills Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
Mathematical Skills Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
Reasoning Skills – Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.
Core Competencies: To perform the job successfully, an individual should demonstrate the following competencies:
Customer Service – Greets visitors and employees in a pleasant and professional manner; Ability to manage difficult or emotional situations; Responds promptly to customer needs; solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
Problem Solving – Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations.
Interpersonal Skills – Focuses on solving conflict, not blaming; Maintains confidentiality; Remains open to others’ ideas and tries new things.
Teamwork – Balances team and individual responsibilities; Gives and welcomes feedback; Contributes to building a positive team spirit; Able to build morale and group commitments to goals and objectives.
Ethics – Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
Organizational Support – Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization’s goals and values; Supports affirmative action and respects diversity.
Attendance/Punctuality – Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand; walk and talk or hear. Must have the ability to read computer monitors. The employee must occasionally lift and/or move up to 25 pounds, bending, etc.
Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Fast paced, busy work environment. The noise level in the work environment is usually quiet.
Work involves personal contact with others which may be of a personal or sensitive nature.
I have read the job description above and certify that I can perform the essential duties as described without restrictions, except as noted below.
Brand: Bargain Barn, Inc.
Address: 2924 Lee Highway Athens, TN – 37303
Property Description: 200 – Corporate
Property Number: 200
