Benefis Health System Hiring for Human Resources Assistant at Great Falls, MT Full Time

Human Resource Assistant
Responsible for customer service functions of the Human Resources Department. Assists employees and applicants with Human Resource issues. Ensures compliance with accreditation standards by collecting and recording the necessary documentation to maintain compliance with HR Standards: i.e. license, certifications, and competencies. Performs administrative and clerical related duties. May assist the Senior Vice President System Human Resources, as requested. Participates in performance improvement and continuous quality improvement (CQI) activities. Supports regulatory compliance at Benefis Health System. Other duties as requested.

DUTIES AND RESPONSIBILITIES:

• Greets customers and answers the telephone
• Ensures completion and processing of New Hire paperwork, onboarding, and scanning of documents.
• Tracks the renewal of all required licenses system-wide.
• Assists with Recognition Banquet, Community Giving Campaign, Birthday Cards and other programs as requested.
• Ensures the completion, processing, and tracking of competencies
• Ensures the compilation and tracking for the EOC report
• Distributes mail within office
• Monitors appropriate paperwork on non-employee healthcare providers as well as agency personnel.
• Enter New Hires into the system
• Make employee badges when required – New Hires, replacements, title changes, etc.
• Data entry of W-4, address, and direct deposit changes in system
• Order office supplies
• Sends out bereavement e-mails
• Responsible for monthly OIG reporting
• Completes employment verifications
• Displays the appropriate amount of initiative and independence for the job and makes positive contributions; is a self-starter
• Willingness to coordinate with others to meet overall project or service objectives; fosters teamwork, personal responsibility, integrity, innovation, trust and communication; recognizes the positive contribution of others and offers encouragement and constructive feedback; helps develop team cohesiveness, and aligns individual efforts with the group; freely shares knowledge and information with coworkers
• Ability to meet schedules; completes assignments on time, contributing extra effort needed when circumstances hinder progress
• Encourages others to take pride in the organization, its vision and its people; supports all policies and procedures and conducts work in an ethical manner
• Dedication to exceeding expectations of customers (internal and external customers); contributes ideas/suggestions and participates in activities for improving processes and services to our customers; participates for improving efficiency and services; listens carefully to ensure understanding
• Fosters respect and demonstrates mutual respect of individual differences such as culture, race, religion, age, disability, socioeconomic status, education, sexual orientation, veteran status, marital status, or gender; treats others with dignity and contributes to a work place free from harassment
• Willing and able to learn from situations and people; accepts feedback and applies it to the improvement of individual performance
• Responds to phone messages and e-mails within an appropriate timeframe (24 business hours)
• Not easily overwhelmed by multiple demands and priorities and is tolerant in stressful situations
• Able to answer a vast variety of Human Resource questions and/or direct other questions/inquiries to appropriate staff for resolution
• Responds to all inquiries in an expedient manner; demonstrates clear and concise oral and written communication
• Is a team player
• Manages and operates equipment safely and correctly
• Demonstrates the ability to handle multiple assignments, balance priorities, and make decisions quickly
• Proficient in all aspects of computer and software programs, i.e. Microsoft Office, Excel, Power Point, and the Internet
• Demonstrates thorough knowledge of the facility’s mission vision and values
• Demonstrates the ability to deal with pressure to meet deadlines, to be accurate, and to handle constantly changing situations.
• Demonstrates the ability to deal with a variety of people, deal with stressful situations, and handle conflict.

Qualifications

• High School diploma required.
• 1 – 2 years of Human Resources experience preferred.
• Proficient in all aspects of computer and software programs, i.e. Microsoft Office, Excel, Power Point and Internet.
• Excellent customer service skills.

Work Remotely

Job Type: Full-time

Pay: From $19.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Human Resources: 1 year (Preferred)

Work Location: One location