Boston Chauffeur Inc Hiring for Office Manager/HR Manager at Beverly, MA Full Time

We are looking for an Office manager to organize and coordinate administration duties and office procedures incl. HR and minor bookkeeping tasks . Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety among office staff and chauffeurs. Previous experience as a Front office manager, Office administrator, HR administrator would be an advantage. A successful Office manager should have experience with a variety of office software (Google Suite, Excel, QuickBooks and databases) and be able to accurately handle administrative duties. Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Responsibilities

Serve as the point person for office manager duties including:

• Schedule meetings and appointments
• Organize the office layout and order stationery and equipment
• Maintain the office condition and arrange necessary repairs
• Partner with HR to update and maintain office policies as necessary and do bi-weekly payroll
• Organize office operations and procedures
• Coordinate with IT department on all office equipment
• Ensure that all items are invoiced and paid on time
• Manage contract and price negotiations with office vendors, service providers and office lease
• Manage office General and Administrative budget, ensure accurate and timely reporting
• Provide general support to visitors
• Assist in the onboarding process for new hires
• Address employees queries regarding office management issues, especially related to HR
• Plan in-house or off-site activities, like parties, celebrations and conferences
• Act as right hand to the CEO to lighten his burden

Skills

• Proven experience as an Office manager, Front office manager or HR administrator
• Knowledge of office administrator responsibilities, systems and procedures
• Proficiency in Outlook Suite and Microsoft Suite. QuickBooks is a bonus
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

Job Type: Full-time

Pay: From $1,000.00 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Paid time off

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift

Ability to commute/relocate:

• Beverly, MA 01915: Reliably commute or planning to relocate before starting work (Preferred)

Education:

• High school or equivalent (Preferred)

Experience:

• Administrative experience: 1 year (Preferred)

Work Location: One location