Brighter Heights Oklahoma, LLC Hiring for HR Coordinator at Antlers, OK Full Time

Human Resources Coordinator – Brighter Heights Oklahoma

Department: Administration

Job Status: Part-Time
FLSA Status: Exempt

Reports To: Executive Director

Grade/Level: Management

Amount of Travel Required: Minimal, typically 5%

Work Schedule: Monday-Wednesday 8:00am – 5:00pm.Subject to change with appropriate notice to meet company need.

Positions Supervised: None

POSITION SUMMARY

Performs a variety of functions relative to the operation of the HR Department. Serves as Benefits Coordinator for facility staff; coordinates and assists in the recruitment and selection process of new employees; responsible for all record-keeping functions related to the HR Department; serves as a primary liaison to the Payroll Department and provides the technical and secretarial support for the HR Department. The HR Coordinator serves as a resource person to facility staff, applicants, and visitors in matters as they relate to Human Resources function and operation. The HR Coordinator provides support services to the HR Director. This position requires the ability to: perform office work directly related to management policies or general business operations; exercise discretion and independent judgment; provides regular and direct assistance to facility
Executive Director, facility Management Team, and Corporate Executives.

ESSENTIAL FUNCTIONS

Reasonable Accommodations Statement

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Essential Functions Statement(s)

• Manage and perform day-to-day operations of the HR Department.

» Maintain close communication with the Director of Human Resources in all employment situations. Serve as a link between management and employees by handling questions, interpreting and administering HR policies and Employment Agreements and helping resolve work-related problems.” Advise and provide consultation to supervisors and managers on organizational policy matters, such as equal employment opportunity and sexual harassment, and in areas relating to FMLA, ADA/ ADAA, Title IV of the Civil Rights Act of 1964, Equal Pay Act of 1963, FECA,FLSA, and other state and federal laws providing protection to employees, and recommend needed changes. Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.

• Plan, direct, supervise, and coordinate work activities of staff relating to employment, compensation, labor relations, and employee relations.*

• Maintain employment records within governing body regulations and requirements.
• Maintain physical and electronic records and compile statistical reports concerning personnel-related data such as hires, transfers, and performance appraisals.
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• Assist Executive Director in analyzing and modifying compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
• Study legislation, arbitration decisions, and collective bargaining contracts to assess industry trends.*

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• Maintain awareness of changes in governing body requirements and regulations, Oklahoma LBHP licensing board requirements, and Oklahoma Department of Mental Health and Substance Abuse Services certifications. *

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• Monitor current licensing and certification for all clinical personnel; and independently verify number and status with state board or other governing body, as necessary. Provide technological maintenance of HR Database.*

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• Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures. Assist in the identification of staff vacancies and recruit, interview and select applicants.*

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• Plan and conduct new employee orientation to foster positive attitude toward organizational objectives.*

• Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
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• Administer compensation, benefits and performance management systems.*

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• Ensure all new employees complete all essential paperwork (health application/waiver, job description, emergency contact form, life insurance enrollment, W-4, etc.) upon hire, verify proper identification for 1-9 form, and verify updated license and/or certification when applicable.
• Ensure all posting requirements, including state, federal and governing bodies are met.*

• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s personnel policies and practices.
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• Analyze training needs to design employee development, training and health and safety programs.*

Assist in the preparation of budgets for personnel operations.
Oversee the evaluation, classification and rating of occupations and job positions.
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• Allocate human resources, ensuring appropriate matches between personnel.*

• Prepare personnel forecast to project employment needs.
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• Conduct exit interviews to identify reasons for employee termination. *

*Assist Executive Director in the development and/or administration of special projects in areas such as pay equity and employee awards.

• Investigate and report work related injuries.*

• Perform all duties relevant to the administration and maintenance of Worker’s Compensation cases. Expedite “First Report of Injury” in all Workers’ Comp cases when appropriate. Submit wage and salary statement in eligible cases.
• Represent organization at personnel-related hearings and investigations.
Assist in the negotiation of bargaining agreements and help interpret labor contracts.
*• Serves as a member of union contract negotiating and management team.
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POSITION QUALIFICATIONS
Competency Statement(s)

• Ethical – Ability to demonstrate conducts conforming to a set of values and accepted standards.
• Business Acumen – Ability to grasp and understand business concepts and issues.
• Time Management – Ability to utilize the available time to organize and complete work within given deadlines.
• • Accountability – Ability to accept responsibility and account for his/her actions.

• Change Management – Ability to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities.

• Communication, Written – Ability to communicate in writing clearly and concisely.

• Conflict Resolution – Ability to deal with others in an antagonistic situation.

• Active Listening – Ability to actively attend to, convey, and understand the comments and questions of others.
• Working Under Pressure – Ability to complete assigned tasks under stressful situations.

• Organized – Possessing the trait of being organized or following a systematic method of performing a task.
• Negotiation Skills – Ability to reach outcomes that gain the support and acceptance of all parties.

• Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
• Empathetic – Ability to appreciate and be sensitive to the feelings of others.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
• Relationship Building – Ability to effectively build relationships with customers and co­workers.

SKILLS & ABILITIES

Education: High School Graduate or General Education Degree (GED)

Experience: Two to four years related experience. Managerial experience required

Computer Skills
Intermediate general computer skills. Ability to create, use and manipulate Microsoft Word documents and Microsoft Excel spreadsheets. Ability to use and manipulate Microsoft Access database. Familiarity with Microsoft Office Suite 2007 and 2010.

Certificates & Licenses
Bachelor’s Degree or Human Resource certification given preference

Other Requirements
Knowledge of HR and Office functions, knowledge of interview and selection techniques, and knowledge of state and federal laws and regulations governing personnel practice and procedures pertaining to recruitment and placement. A knowledge of basic office procedures, practices and equipment is needed; along with corporate writing techniques and word processing techniques. Fluent in the English language to interact with governing bodies, stakeholders, administration and the community both in person and over the phone. Familiarity with and current knowledge of CARF, OHCA, ODMSAS and other governing body requirements and regulations; Oklahoma State Department of Health mental health and substance abuse Licensing Board requirements; and daVinci software program preferred.

Job Type: Part-time

Pay: $15.00 per hour

Schedule:

Ability to commute/relocate:

• Antlers, OK 74523: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Leadership: 1 year (Preferred)

Work Location: One location