Human Resources Coordinator – Brighter Heights Oklahoma
Job Status: Part-Time
FLSA Status: Exempt
Reports To: Executive Director
Amount of Travel Required: Minimal, typically 5%
Work Schedule: Monday-Wednesday 8:00am – 5:00pm.Subject to change with appropriate notice to meet company need.
Positions Supervised: None
Performs a variety of functions relative to the operation of the HR Department. Serves as Benefits Coordinator for facility staff; coordinates and assists in the recruitment and selection process of new employees; responsible for all record-keeping functions related to the HR Department; serves as a primary liaison to the Payroll Department and provides the technical and secretarial support for the HR Department. The HR Coordinator serves as a resource person to facility staff, applicants, and visitors in matters as they relate to Human Resources function and operation. The HR Coordinator provides support services to the HR Director. This position requires the ability to: perform office work directly related to management policies or general business operations; exercise discretion and independent judgment; provides regular and direct assistance to facility
Executive Director, facility Management Team, and Corporate Executives.
Reasonable Accommodations Statement
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.
Essential Functions Statement(s)
» Maintain close communication with the Director of Human Resources in all employment situations. Serve as a link between management and employees by handling questions, interpreting and administering HR policies and Employment Agreements and helping resolve work-related problems.” Advise and provide consultation to supervisors and managers on organizational policy matters, such as equal employment opportunity and sexual harassment, and in areas relating to FMLA, ADA/ ADAA, Title IV of the Civil Rights Act of 1964, Equal Pay Act of 1963, FECA,FLSA, and other state and federal laws providing protection to employees, and recommend needed changes. Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Maintain employment records within governing body regulations and requirements.
• Maintain physical and electronic records and compile statistical reports concerning personnel-related data such as hires, transfers, and performance appraisals.
• Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization’s personnel policies and practices.
Assist in the preparation of budgets for personnel operations.
Oversee the evaluation, classification and rating of occupations and job positions.
• Prepare personnel forecast to project employment needs.
*Assist Executive Director in the development and/or administration of special projects in areas such as pay equity and employee awards.
• Perform all duties relevant to the administration and maintenance of Worker’s Compensation cases. Expedite “First Report of Injury” in all Workers’ Comp cases when appropriate. Submit wage and salary statement in eligible cases.
• Represent organization at personnel-related hearings and investigations.
Assist in the negotiation of bargaining agreements and help interpret labor contracts.
*• Serves as a member of union contract negotiating and management team.
• Change Management – Ability to encourage others to seek opportunities for different and innovative approaches to addressing problems and opportunities.
• Initiative – Ability to make decisions or take actions to solve a problem or reach a goal.
• Empathetic – Ability to appreciate and be sensitive to the feelings of others.
• Problem Solving – Ability to find a solution for or to deal proactively with work-related problems.
• Relationship Building – Ability to effectively build relationships with customers and coworkers.
SKILLS & ABILITIES
Education: High School Graduate or General Education Degree (GED)
Experience: Two to four years related experience. Managerial experience required
Intermediate general computer skills. Ability to create, use and manipulate Microsoft Word documents and Microsoft Excel spreadsheets. Ability to use and manipulate Microsoft Access database. Familiarity with Microsoft Office Suite 2007 and 2010.
Certificates & Licenses
Bachelor’s Degree or Human Resource certification given preference
Knowledge of HR and Office functions, knowledge of interview and selection techniques, and knowledge of state and federal laws and regulations governing personnel practice and procedures pertaining to recruitment and placement. A knowledge of basic office procedures, practices and equipment is needed; along with corporate writing techniques and word processing techniques. Fluent in the English language to interact with governing bodies, stakeholders, administration and the community both in person and over the phone. Familiarity with and current knowledge of CARF, OHCA, ODMSAS and other governing body requirements and regulations; Oklahoma State Department of Health mental health and substance abuse Licensing Board requirements; and daVinci software program preferred.
Job Type: Part-time
Pay: $15.00 per hour
Ability to commute/relocate:
Work Location: One location