Canyon ISD Hiring for Secretary for the Director of Human Resources at Canyon, TX Full Time

QUALIFICATIONS:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Proficient skills in typing, word processing, and file maintenance

Effective communication and interpersonal skills

Basic math skills

Ability to use word processing and develop spreadsheets and databases

Multi-task oriented

Ability to perform duties without direct supervision

Experience:

Three years of secretarial experience, preferably in a public education environment

MAJOR RESPONSIBILITIES AND DUTIES:

Certification & Credentials

• Prepare correspondence, forms, and reports required by the Texas Education Agency: ECOS for personnel enrolled in alternative certification programs.
• Assist principals, Director of HR and Coordinator of HR in assignment of teachers according to ECOS assignment criteria.
• Process ECOS permit applications and monitor permit status.
• Research and maintain current computerized and physical information on ECOS rules, certification requirements and processes, etc.
• Track certification, testing, and permit status and communicate with employees to ensure completion of certification requirements within established timelines.
• Serve as additional resource person for administrators and employees on certification issues.

Budget & Salary

• Work with Director or Coordinator and campus administrators on the development and verification of supplemental pay for all professional employees.
• Assist with preparation of purchase orders and payment authorizations.
• Prepare and send notification of annual salary addendum to all professional and paraprofessional employees.
• Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.

Human Resource Functions

• Maintain record of employees on extended contracts. Notify campus administrators in a timely manner of extended contract dates for the upcoming school year.
• Prepare and develop contracts for all professional employees as directed by Director.
• Provide positive criminal history record information to Director for review. Maintain confidential records of criminal history record information.
• Assist in the preparation of material and other arrangements necessary for Department orientation and training activities.
• Compile pertinent data as needed when preparing various state and local reports.
• Assist Coordinator of Human Resources in preparing, disseminating, and removing job vacancy posting information and advertisements.
• Maintain DPS fingerprint database. Fingerprint new employees.
• Help applicants with Talent Ed. questions or issues.

Other

• Verbally respond to requests for verification of employment and mortgage verification requests.
• Prepare correspondence, forms, reports, etc., for the department head and other staff members.
• Answer incoming calls, take reliable messages, and route to appropriate staff. Substitute for receptionist as needed.
• Maintain a schedule of appointments and make travel arrangements for department staff.
• Receive, sort, and distribute mail and other documents to department staff if needed.
• Maintain confidentiality of information.
• Exemplify high standards of ethical conduct according to District Policy Manual.
• Support administrative policy.
• Represent the school system to the community in a positive professional way.
• Maintain a sincere, friendly attitude toward visitors and patrons to ensure communication.
• Perform other duties as assigned.

SUPERVISORY RESPONSIBILITY:

None.

WORKING CONDITIONS:

Mental Demands/Physical Demands/Environmental Factors:

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer. Occasional prolonged hours.