NOTE: THESE VACANCIES ARE NOT SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITIONS.
The Administrative Specialist II performs the full range and variety of assignments relating to the administrative services functions of a department, such as personnel management (i.e., human resources), budget and fiscal administration, management analysis, and related areas; analyzes and prepares reports on a variety of administrative and operational functions and problems; provides management advisory services on such matters; and performs other related duties as required.
Duties and responsibilities may include, but are not limited to:
Conducting studies and analyses of administrative and operational functions and problems, including operating practices and procedures, organizational structure, utilization of positions, and recordkeeping systems and forms
Writing comprehensive reports on findings, including supporting documentation, conclusions, specific recommendations, and whether existing or new policies, procedures, and guidelines should be revised or developed to improve operations
Researching, interpreting, and applying laws, rules, and regulations that impact operations
Providing management advisory services pertaining to a variety of different administrative services functions, including personnel management, budget and fiscal administration, organization and management, and related areas
Current Vacancies:There are two current vacancies:
One vacancy is with the Department of Environmental Services, Wastewater Treatment & Disposal Division, located in Honolulu.
One vacancy is with the Honolulu Emergency Services Department, located in Honolulu.
If you qualify for the position, your name will be placed on an eligible list. This list may be used to fill current and/or future vacancies in this and/or other departments.
Additional Job Information
Applications must be submitted online at https://www.governmentjobs.com/careers/honolulu to be accepted.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Substantially equivalent to graduation from an accredited four-year college or university with a bachelor’s degree in business or public administration or a related field.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail a photocopy of your diploma and/or official transcript to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813.
Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or transcript must be legible in order to receive credit.
Work experience may be substituted for the bachelor’s degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor’s degree.
EXPERIENCE REQUIREMENT:
Three years of professional (i.e., post-bachelor’s degree, non-clerical) work experience in budget administration, personnel management (i.e., human resources), or management analysis. Such experience must have demonstrated knowledge of basic principles and practices of public administration including personnel management, budget and fiscal administration, and organization and method analysis; methods and techniques for evaluating and analyzing facts, information, and issues to resolve problems; research and statistical methods and techniques; and report and letter writing. Such experience must also have demonstrated the ability to analyze and evaluate administrative problems, operations, programs, and fiscal information.
SUBSTITUTION:
A Master’s degree in Human Resources Management, Business Administration, or Public Administration from an accredited university may be substituted for six (6) months of the required work experience.
Verification Requirement: You must submit evidence of your Master’s degree in Human Resources Management, Business Administration, or Public Administration in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail or drop off a photocopy of your diploma and/or official transcript by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or transcript must be legible in order to receive credit.
Non-Qualifying Experience:
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level, and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
Most work experience in a professional-level administrative or managerial position includes some responsibility for budget, personnel, and/or management analysis functions. However, if the primary responsibility of the position is not concerned with professional budget administration, personnel management, and/or management analysis work, such experience is not considered qualifying for the position of Administrative Specialist II.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver’s license, as required.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your education and experience. Failure to provide sufficient information may result in your application being rejected or your receiving a lower grade.
EXAMINATION WEIGHT:
Education and Experience Evaluation…………………100%
Agency
City and County of Honolulu
Address
650 South King Street, 10th Floor
Honolulu, Hawaii, 96813
Phone
808-768-8536
Website
http://www.honolulu.gov/hr/
Position Information
NOTE: THESE VACANCIES ARE NOT SECRETARIAL, CLERICAL, OR OFFICE SUPPORT POSITIONS.
The Administrative Specialist II performs the full range and variety of assignments relating to the administrative services functions of a department, such as personnel management (i.e., human resources), budget and fiscal administration, management analysis, and related areas; analyzes and prepares reports on a variety of administrative and operational functions and problems; provides management advisory services on such matters; and performs other related duties as required.
Duties and responsibilities may include, but are not limited to:
Conducting studies and analyses of administrative and operational functions and problems, including operating practices and procedures, organizational structure, utilization of positions, and recordkeeping systems and forms
Writing comprehensive reports on findings, including supporting documentation, conclusions, specific recommendations, and whether existing or new policies, procedures, and guidelines should be revised or developed to improve operations
Researching, interpreting, and applying laws, rules, and regulations that impact operations
Providing management advisory services pertaining to a variety of different administrative services functions, including personnel management, budget and fiscal administration, organization and management, and related areas
Current Vacancies:There are two current vacancies:
One vacancy is with the Department of Environmental Services, Wastewater Treatment & Disposal Division, located in Honolulu.
One vacancy is with the Honolulu Emergency Services Department, located in Honolulu.
If you qualify for the position, your name will be placed on an eligible list. This list may be used to fill current and/or future vacancies in this and/or other departments.
Additional Job Information
Applications must be submitted online at https://www.governmentjobs.com/careers/honolulu to be accepted.
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
Minimum Qualification Requirements
At the time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.
EDUCATION REQUIREMENT:
Substantially equivalent to graduation from an accredited four-year college or university with a bachelor’s degree in business or public administration or a related field.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail a photocopy of your diploma and/or official transcript to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813.
Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or transcript must be legible in order to receive credit.
Work experience may be substituted for the bachelor’s degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor’s degree.
EXPERIENCE REQUIREMENT:
Three years of professional (i.e., post-bachelor’s degree, non-clerical) work experience in budget administration, personnel management (i.e., human resources), or management analysis. Such experience must have demonstrated knowledge of basic principles and practices of public administration including personnel management, budget and fiscal administration, and organization and method analysis; methods and techniques for evaluating and analyzing facts, information, and issues to resolve problems; research and statistical methods and techniques; and report and letter writing. Such experience must also have demonstrated the ability to analyze and evaluate administrative problems, operations, programs, and fiscal information.
SUBSTITUTION:
A Master’s degree in Human Resources Management, Business Administration, or Public Administration from an accredited university may be substituted for six (6) months of the required work experience.
Verification Requirement: You must submit evidence of your Master’s degree in Human Resources Management, Business Administration, or Public Administration in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail or drop off a photocopy of your diploma and/or official transcript by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your diploma and/or transcript must be legible in order to receive credit.
Non-Qualifying Experience:
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level, and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
Most work experience in a professional-level administrative or managerial position includes some responsibility for budget, personnel, and/or management analysis functions. However, if the primary responsibility of the position is not concerned with professional budget administration, personnel management, and/or management analysis work, such experience is not considered qualifying for the position of Administrative Specialist II.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver’s license, as required.
Examination Process
EDUCATION AND EXPERIENCE EVALUATION:
In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality, quantity, and/or recency of your education and experience. Failure to provide sufficient information may result in your application being rejected or your receiving a lower grade.
EXAMINATION WEIGHT:
Education and Experience Evaluation…………………100%
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