City of Dallas Hiring for Manager-Fire Administration (Budget/Finance) at Dallas, TX Full Time

Position Purpose

The Manager-Fire Administration (Budget/Finance) oversees, manage, coordinates, supports, and facilitates the Fire Department’s grant management, procurement management, accounts payable, staffing management, deployment financial reporting and thresholds, and assist in departmental reporting.

Dallas Fire Rescue- Budget/Finance is seeking a candidate to perform complex budget and forecast functions, oversee, manage, coordinate, support, and facilitate the Fire Departments budget, expense tracking, procurement, staffing management and thresholds, and departmental reporting. Develops, implements, executes, and reviews the budgets for the department supporting purchasing, procurement, staffing, and all other activities; evaluates and manages submitted enhancement or reduction requests received by department’s bureaus; verifies and confirms uniform and civilian salary and benefit expenses calculated by staff. Reviews and evaluates monthly financial target analysis reports developed by staff to understand current expense activity and compare against year-end estimates; engages regularly with departmental command staff and other leadership to discuss current spending activity and develop and address new concerns that require resources. Manages revenue collection and staff responsible for the accounting of the department’s ambulance revenues and monies derived from permits and fees for the department’s Inspection, Life Safety and New Construction Activities; works with department’s contractual vendors and consultants to discuss and review performance, operational issues, compliance and state and federal funding activities; oversees department’s fee study review process.

Essential Functions

• Manages, oversees, and monitors budget, financial, procurement, and grant activities for DFD processes; delegates authority and responsibility for assigned tasks to subordinates; identifies needed areas of change or development and institutes changes to improve operations; plans, implements, coordinates, monitors compliance, and evaluates policies and procedures; monitors financial compliance with various regulations. Partners with other departments as needed on each service, such as the Office of Procurement Services, City Controller’s Office, Office of Strategic Partnerships, Office of Budget & Management Services, and Human Resources.
• Coordinates all the department deployment reimbursements for all the Special Operations teams with the external federal, state, and local agencies in collaboration with Office of Emergency Management where necessary; completion of all the deployment financial transaction as required by the City Controller’s Office.
• Serves as the acting official departmental representative to other City departments, City Manager’s Office, elected officials, and outside agencies; explains, justifies, and defends department activities, policies, and reporting; negotiates and resolves sensitive, significant, and controversial issues or financial discrepancies.
• Reviews and evaluates monthly financial target analysis reports developed by staff to understand current expense activity and compare against year-end estimates; engages regularly with departmental command staff and other leadership to discuss current spending activity and develop and address new concerns that require resources.
• Develops and disseminates quarterly comprehensive financial report that details actual activity from a financial and a human capital management perspective; provides estimates and written narratives that detail operational strategy.
• Reviews positions and identifies discrepancies; collaborates with managers to identify timelines for filling vacant civilian positions and supports Training Bureau, HR, and Civil Service to discuss hiring class sizes, timing of implementation, and funding implications.
• Manages revenue collection and staff responsible for the accounting of the department’s ambulance revenues and monies derived from permits and fees for the department’s Inspection, Life Safety and New Construction Activities; works with department’s contractual vendors and consultants to discuss and review performance, operational issues, compliance and state and federal funding activities; oversees department’s fee study review process.
• Coordinates with departmental managerial staff to facilitate training, understanding, and awareness of new operating procedures and HRIS systems; troubleshoots and drives solutions tailored to Fire Department requirements.
• Manages the development and submission until approval of the department Council Agenda items in collaboration with pertinent with City Agenda Office, Office of Budget & Management Services, Office of Procurement Services, City Attorney’s Office, Office of Risk Management, and the City Secretary’s Office.
• Leads city-wide initiatives to support fleet acquisition planning, equity initiatives, and various other contractual negotiations to support the department.
• Manages and coordinates all of the department’s matters requiring submission to legal for review; ensures clear scope of needed services and the approval process through the contractor, City Manager’s Office, City Attorney and finally the recording/filling with the City Secretary Office.
• Serves as the financial point of contact for large scale natural disaster responses.
• Performs any and all other work as needed or assigned.

Minimum Qualifications

Education

• Bachelor’s degree in public administration, business administration, finance or other related fields.

Experience

• Five (5) years of progressively responsible experience in any of the following areas:
• Budget Management
• Revenue Collection Management
• Finance
• Accounting
• Procurement Management
• Grant / Contract Management
• Accounts Payable

AND

• Three (3) years of management/supervisory responsibilities (This experience may be included in the required experience listed above).

EQUIVALANCIES:

• A bachelor’s degree (or higher) in a non-specified field plus seven (7) years or the required experience including three (3) years management/supervisory responsibilities will meet the education and experience requirements.
• A master’s degree (or higher) in a specified field plus three (3) years of the required experience including three (3) years management/supervisory responsibilities will meet the education and experience requirements.

LICENSE:

• Valid driver’s license and good driving record.

Prefrences

• Experience in a municipal government or fire department setting.
• Experience in Budget management.
• Experience in Revenue Collection Management.