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Job Summary
This position is responsible for providing administrative support for the City Clerk. Job Duties
This position is responsible for providing administrative support for the City Clerk. Job Duties
Receives and responds to requests for information from the Mayor and City Council, citizens, and the general public.
Processes open records requests in compliance with state and federal law.
Prepares, distributes, and posts City Council meeting and work session agendas.
Assists City Clerk to prepare and post notices of public meetings and hearings; notifies news media as required by law.
Researches, composes, and proofreads written materials, including agendas, correspondence, contracts and amendments, policies, ordinances, and resolutions.
Attends City Council meetings; takes and transcribes minutes.
Indexes formal actions and posts approved minutes.
Assists with updates or changes to ordinances and in the distribution of changes to the Code of Ordinances.
Signs and executes documents in the absence of the City Clerk as authorized by the Mayor and City Council.
Assists in overseeing the city”s records management system.
Assists in maintaining property nuisance and abatement case files.
Receives, reviews, and processes various records and reports, including hotel/motel tax, occupation tax, alcohol license applications, and excise tax reports.
Assists in the preparing annual City Clerk”s and elections budgets.
Maintains office supply inventory; makes purchases as needed.
Assists with city elections.
Performs related duties.
Minimum Qualifications
Knowledge and level of competency commonly associated with completion of specialized training in the field of work, in addition to basic skills typically associated with a high school education.
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Knowledge, Skills and Abilities
Knowledge Required By The Position –
Knowledge of modern office practices and procedures.
Knowledge of city and departmental policies and procedures.
Knowledge of computers and job-related software programs.
Knowledge of budget development and management principles.
Knowledge of open records laws.
Knowledge of file management principles.
Skill in prioritizing and organizing work.
Skill in the provision of customer services.
Skill in the maintenance of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
Physical Requirements
The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, or stooping. The employee frequently lifts light and occasionally heavy objects, climbs ladders, and distinguishes between shades of color.
The work is typically performed in an office or stockroom.
Additional Information
SUPERVISORY CONTROLS
The City Clerk assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results
GUIDELINES
Guidelines include state and federal election laws, open records laws, records retention guidelines, and city and department policies and procedures. These guidelines are generally clear and specific but may require some interpretation in application.
COMPLEXITY/SCOPE OF WORK
The work consists of related administrative duties. Unexpected requests contribute to the complexity of the position.
The purpose of this position is to provide administrative support for the City Clerk. Successful performance contributes to efficiency and effectiveness of office operations.
CONTACTS
Contacts are typically with coworkers, elected and appointed officials, attorneys, vendors, and the general public.
Contacts are typically to exchange information, resolve problems, and provide services.
SUPERVISORY AND MANAGEMENT RESPONSIBILITY
None. Job Advertisement
The beginning salary will fall within the pay range listed above, depending on qualifications. Disclaimer
The City of Lawrenceville is an Equal Opportunity Employer. All qualified applications will receive consideration for employment regardless of race, color, religion, sex, national origin, disability or any other status protected by applicable Federal, State, or local laws.
We appreciate your interest in employment with The City of Lawrenceville. If you are selected for further consideration, we will be in touch with you directly. Due to the large volume of applications we receive, we will only contact the applicants who have been selected for an interview. Application Special Instructions
The following documents are REQUIRED in order for your application to be complete:
Please attach a copy of your Georgia Driver’s license.
Please attach a copy of your resume.
Please attach a copy of your high school diploma or college unofficial/official transcript (if applicable).
