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City of Marlborough
Marlborough, MA 01752
Inspectional Services Department Principal Clerk
The City of Marlborough is seeking to fill the full time (35 hours) position of Principal Clerk at the Marlborough Inspectional Services Department.
Posting Number: AA22-32
Date Posted: 7/22/2022
Weekly Hours: 35 hours per week
FLSA: Non–Exempt
Hiring Rate: $27.63 per hour
Bargaining Unit: MMEA
Step Rate: $27.63 – $31.08
Location: City Hall, 140 Main Street
DEFINITION/PURPOSE
The purpose of this position is to provide clerical support for the Office of Inspectional Services and Code Enforcement Division, focused on delivery of exceptional service to the community and City Departments in need of assistance. This position functions as the support to the Code Enforcement Division and assist the Conservation Officer with duties for Board of Appeals.
ESSENTIAL FUNCTIONS
(The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.)
· Responds to all inquiries and departmental requests.
· Interacts with customers (internal and external) by phone, email, fax, mail, or in-person.
· Maintains financial records for all of the Inspectional Services accounts, grants, appropriations, revenues, capital expenditures and contracts.
· Monitors expenditure of all Inspectional Services funds; examines all vouchers, department bills and for appropriateness of expenditure and for accuracy and availability of funds before payment. Reconciles account balances and performs monthly account reconciliations.
· Provides regular reports for the Building Commissioner on expenditures and account balances; makes recommendations to improve financial processes.
· Reviews contracts to assure compliance with purchasing procedures and certify the availability of appropriated funds.
· Compiles and submits required reports during and at the close of the fiscal year; prepares department financials.
· Administers the day-to-day activities of the Code Enforcement Division, as well as the permit intake operations.
· Provides real-time scheduling support for the Building Commissioner by booking appointments and preventing conflicts.
· Assists with Board of Appeal & Conservation Commission meetings, coordinates proper meeting schedule, and maintains minutes. As well as prepares, distributes, and posts agenda packets ensuring proper public notification.
· Assists with Site Plan Review Committee public meetings.
· Assists with the coordination of the Plan Review assignments for the Building Department.
· Responsible for routine office administrative tasks, such as filing, maintaining departmental minutes and setting up meetings.
· Responsible for the department’s office supply management, order placement, and vendor interface with service providers.
· Assists with the writing and distributing departmental communication for the Office of Inspectional Services, including Building Department, Code Enforcement and Conservation.
· Performs all other duties as required.
To see the full job description and information on applying, please visit EMPLOYMENT OPPORTUNITIES at www.marlborough-ma.gov.
Position will remain open until filled.
The City of Marlborough is an Equal Opportunity Employer. The City of Marlborough does not discriminate in hiring or employment on the basis of race, color, religion, sex, sexual orientation, gender identity and expression, age, genetic information, national origin, ancestry, disability, veteran status or membership in the armed services, marital status or any other protected category under federal or state law.
Job Type: Full-time
Pay: $27.63 – $31.08 per hour
Benefits:
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
Work Location: One location
