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Examples of Essential Functions
The essential functions typically performed by the Administrative Technician include the following:
Provides support to Department professional staff in the coordination and presentation of special programs and projects.
Processes and completes budget/expenditure transfer requests, account set-up requests and invoices.
Prepares requisitions for purchase orders and change orders.
Assists in the updating of automated software programs.
Compiles, inputs, and coordinates input into the computer using application business software.
Assists with departmental budget preparation; reviews and codes city revenues.
Maintains records which may include accounting, budget, timekeeping, employee, or other records.
Coordinates and assists in the development of specialized management reports, tables, and charts.
Reviews administrative and procedures manuals for revision requirements.
Provides lead direction and technical expertise to lower level administrative staff.
Performs other related work as required.
Depending on the area of assignment, essential functions may also include the following:
Assists in the preparation and procurement of informal and formal bids.
Prepares Letters of Agreement, Contracts, and Amendments for grant funds and submits, reports to the governing board as required.
Assists in maintaining an inventory of the City’s vehicles and coordinates the processing of registration with the Department of Motor Vehicles.
Maintains records of City and grant procured assets and equipment.
Qualification Guidelines
Education
High school diploma or recognized equivalent, supplemented by specialized training or education related to the area of assignment.
Experience
Three years of increasingly responsible data processing and computer work experience. Considerable knowledge of modern office practices, procedures, equipment, and standard clerical techniques.
License
A valid California Class C driver’s license and an acceptable driving record at the time of appointment and throughout employment are required.
Desirable
Minimum of two years of college with major coursework in business administration, personnel management (Human Resources), accounting, computer science, or related field.
Supplemental Information
How to Apply
Apply online by clicking on the “Apply” link at the top of this announcement. If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password. Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position. It is suggested that your application include the following:
List any relevant experience and education that demonstrates that you qualify for the position.
List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
Separately list each position held, including different positions with the same employer.
A resume may be attached to your application but will not substitute for the proper completion of your application. Applications that are not properly completed may be rejected.
NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.
Application Process
Applicants are required to submit required certification(s) or other required documentation as outlined in the Qualifications Guideline section of this bulletin. Please use the attachment function found on the City’s online application to attach copies of the requested certification(s) or other documentation. Failure to attach required certifications may result in the rejection of your application. Please contact the Human Resources Department if you have any questions regarding the application process.
Your application is the primary tool used to evaluate your job qualifications. It is important that your application show all the relevant education and experience you possess. List all periods of employment, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario). List any experience that may help you to qualify for the position. List separately each position held, including different positions with the same employer. Resumes may be included but will not substitute for the employment history section. Failure to complete these sections may result in the rejection of your application.
Supplemental Questions
To complete your application for this position you will be prompted to respond to supplemental questions. This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position. This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.
Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process. Your responses should be consistent with the information provided on your application.
Please provide succinct, concise, descriptive, and detailed information for each question. If you have no experience, write “no experience” for the appropriate question.
