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Job Summary
The City of Salem is hiring two permanent part-time Office Assistants to work at Center 50+ (18 hours per week). Join us and support the daily operations of Center 50+’s volunteers and fundraising/special events!
Make an impact:
This is the perfect opportunity for those who enjoy working with older adults and creating community.
Learn and grow:
Find new ways to help our community members, meet local volunteers and become an expert on how the Center 50+ contributes to our community. Further develop your office support and customer service skills.
What you will do:
We currently have two vacancies and each position has a special focus area as highlighted below.
Volunteer Assistant:
Maintaining and updating Volunteer database, including process applications, renewals, and resignations and coordinating volunteer requests, generating reports
Maintaining volunteer calendar of events
Fundraising/Events Assistant:
Maintaining and updating donor database
Offer assistance at fundraising or special events
Both positions will:
Provide excellent customer service by explaining programs & activities, including all programs that utilize volunteers.
Provide regular coverage of outreach table in Connections Center and participate off-site at WOW Van and Villages Network events as needed, including the promotion of Center 50+ programs and services at information fairs & other events
Respond to calls/emails, redirecting them to other employees when appropriate and/or making outside referrals when necessary
Schedule appointments with volunteers for initial interviews, trainings, and on-going volunteer tasks.
Assist in organizing meetings and workshops, including reserving meeting sites, arranging for refreshments, preparing agendas, taking and distributing minutes, issuing required notifications and maintaining pertinent records
Deliver support in the creation and distribution of various types of printed documents. (ie: forms, reports, correspondence, flyers, lists, schedules, etc.)
Assist with the onboarding process and retention of all volunteers, participate in the interview process, training activities, and recognition events
Assist with maintaining Social Media presence on Facebook and Instagram
What can we offer you for all your hard work
Medical, dental, and vision coverage for you and your family.
Paid vacation and sick time in accordance with City policies.
Competitive pay.
Employer-paid PERS contribution of 6%.
Opportunity for voluntary pre-tax contributions to a 457b account.
Health care and dependent care flexible spending accounts.
Voluntary long-term care.
Employee wellness program.
Employee assistance program.
Employee health clinic.
Position schedule is 18 hours a week, Monday through Friday, between 9:00am to 1:00pm.
What are the minimum qualifications?
A high school diploma or GED.
Two years of experience in general clerical/reception work involving public contact in person and providing administrative support, or any combination of experience and training that demonstrate possession of the knowledge, skills, and abilities as listed, and ability to perform the essential job functions.
Must pass the pre-employment background check.
May be required to pass a pre-employment drug test (depending on area of assignment).
Must have an Oregon Driver license and meet the City of Salem’s driving standards (depending on area of assignment).
A typing certificate may be required for certain assignments.
What you will bring along:
(Preferred Qualifications; not required to apply)
Bilingual skills in English and Spanish.
Coursework in business technology or a related field that included office procedures and computer operations.
Two (2) years’ experience working directly with older adults.
Friendly and helpful customer service skills to represent Center 50+ with enthusiasm.
Confidence in coordinating multiple tasks.
Excellent communication and organizational skills.
Experience with data management.
Interpersonal skills and experience working with a diverse community.
Ability to problem solve and take initiative.
About us:
The Public Works Department values employees and their professional development. If you are someone that takes pride in collaborating on innovative ideas, proactively responding to community needs, and being a good environmental and financial steward, we look forward to meeting you! The Public Works Department promotes a healthy work life balance, while maintaining the utmost dedication to the health, safety and welfare of our community including our team!
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Office Assistant or view by clicking here.
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green “Apply” button to complete your application. Hiring managers do not have access to view resumes as part of the application review process, please make sure to include how you meet the qualifications outlined in the class specification in your application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City of Salem through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs.
