Essential Duties and Responsibilities:
The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.
Coordinates the daily administrative activities of the Mayor’s Office; general constituent; coordinates projects and activities; monitors status of projects/workflow and troubleshoots problem situations; works to independently resolve problems and initiates appropriate action/response; coordinates communications and conveys information among department/division personnel; coordinates, conducts, or attends staff meetings to review department plans, progress, budgets, and other activities
Receives, tracks, investigates and responds to constituent complaints and inquiries; serves as Ombudsperson to coordinate with City Manager and department heads to respond to constituent requests for services; tracks resolution of constituent requests for service
Provides administrative support and coordination for various meetings at the executive management level, which may include the City Council; prepare meeting agenda documents; coordinates meeting facilities, equipment, and refreshments; prepares and distributes agendas, meeting notices, meeting packets, and related documentation; records and/or transcribes meeting minutes; distributes meeting minutes to departments and other individuals; label and index recordings of meetings; researches previous meeting minutes as needed.
Coordinate travel arrangements, accommodations, conference registrations, or other travel-related plans for the Mayor; plans events such as ground-breaking ceremonies, dedication ceremonies, or other activities; coordinates framing of certificates, maps or other documents; Receives various forms, reports, correspondence, logs, lists, schedules, calendars, invoices, statistical data, minute books, catalogs, laws, regulations, ordinances, policies, procedures, manuals, directories, reference materials, or other documentation.
Additional Function
Performs other related duties as required.
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