Cityscape Schools Hiring for HR Assistant at Dallas, TX Full Time

Cityscape Schools – Job Description

STATEMENT OF PURPOSE:

The purpose of a job description is to outline the essential functions unique to a particular job within a specific department. Job descriptions are used to recruit, train, and evaluate employees.

JOB TITLE: HR Assistant

REPORTS TO: HR Director

FLSA STATUS: Non-Exempt

JOB SUMMARY:

The Human Resource Assistant will perform administrative tasks and services to support effective and efficient operations of the organizations human resource department.

ESSENTIAL FUNCTIONS:

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and requirements of this position. The incumbents may be requested to perform job-related responsibilities and tasks other than those stated in this job description.

General Duties:

• Answers the telephone, relays messages, and maintains equipment and supplies.
• Answering employee questions
• Processing incoming mail
• Creating and distributing documents
• Providing customer service to organization employees
• Maintaining computer systems by updating and entering data
• Setting appointments and arranging meetings
• Maintaining calendars of HR management team
• Compiling reports and spreadsheets and preparing spreadsheets
• Assists with planning and execution of organization events

Responsibilities:

Recruitment/New Hire Process

Participating in recruitment efforts
Assist with posting job ads and organizing resumes and job applications

Scheduling job interviews and assisting in interview process
Collecting employment and tax information

Ensuring background and reference checks are completed

Preparing new employee files

Overseeing the completion of compensation and benefit documentation

Orienting new employees to the organization

Conducting benefit enrollment process
Administering new employment assessments

Serving as a point person for all new employee questions

Payroll and Benefits Administration

Assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.

Answering payroll-related questions.
Facilitating resolutions to any payroll errors.

Participating in benefits tasks, such as claim resolutions, reconciling benefits statements, and approving invoices for payment.

Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.

Record Maintenance

Maintains accurate and up-to-date human resource files, records, and documentation.
Updating and maintaining employee benefits, employment status, and similar records.

Maintaining records related to grievances, performance reviews, and disciplinary actions.

Performing file audits to ensure that all required employee documentation is collected and maintained.

Performing payroll/benefit-related reconciliations.
Performing payroll and benefits audits and recommending any correction action.

Completing termination paperwork and assisting with the separation process.

Maintains the integrity and confidentiality of human resource files and records.

Assists with other duties as assigned.

KNOWLEDGE, SKILLS AND ABILITIES:

• Must be adept at problem-solving, including being able to identify issues and resolve programs in a timely manner.

• Must possess strong interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

• Must be able to communicate clearly, both written and orally, as to communicate with employees, members of the HR management team, and in group presentations and meetings.

• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information.

• Must be able to prioritize and plan work activities as to use time efficiently.
• Must be organized, accurate, thorough, and able to monitor work for quality.

• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
• Proficient with Microsoft Office Suite or related software.
• Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

QUALIFICATIONS:

• Bachelor’s Degree in human resources preferred; Bachelor’s Degree in Finance or Business

Administration may be considered as well.

• 1-3 years of relative experience preferred.
• Bilingual in English/Spanish preferred.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 25 pounds at times.

Job Type: Full-time

Pay: $47,250.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Dallas, TX 75204: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Are you willing to undergo a background check, in accordance with local law and regulations?
• Can you work overtime if necessary?
• How did you get into the field of Human Resource Development?

Education:

Experience:

License/Certification:

• SHRM Certification (Preferred)

Work Location: One location