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Job Summary
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The City of Salem Municipal Court is actively recruiting for a Court Operations Specialist. The Municipal Court is a separate arm of City government. The presiding judge is elected by the public every four years. This entry level position supports the Violations Bureau team and is responsible for processing approximately 60,000 parking and traffic violation on an annual basis. The role and purposes of Salem Municipal Court is to do individual justice in individual cases, provide a neutral forum for the resolution of legal disputes within the scope of the court’s limited jurisdiction, and provide a formal record of legal status. The vision of the Municipal Court is to serve the enduring goal of fair and impartial justice through innovation and education, and by empowering individual and community solutions.
If you are an individual that is interested in the court as a career choice and possess the attributes of multitasking, being detail oriented, dependable, enjoys working in a fast-paced environment that is challenging with a variety of job duties and responsibilities, then consider this position as a profession.
Learn And Grow
As a Court Operations Specialist, you will be a part of a fast-paced team that provides service and assistance to members of the public at the Violations Bureau and performs a variety of operational duties to support the Municipal Court.
In this position you will learn about legal processes that include but not limited to entry of pleas, adjudication of fines, access defendant’s driving history utilizing Law Enforcement Data Systems to determination qualification for traffic diversion, reduction of fines, issuing payment plans, initiating Community Service contacts, and various other duties to support court operations.
What You Will Do
The Court Operations Specialist is a critical role for our Violations Bureau and performs a variety of administrative and operational duties to support legal and operational process. This includes working with the public at the Violations Bureau in-person, by telephone, email, correspondence, and/or fax communications. You will check in defendants for their court appearance, process mail and emails received by the court, accept an entry of plea, set violation trials, adjudicate citations within judicial authority, initiate and monitor payment plans, initiate community service when ordered by a judge, import electronic parking, traffic, and photo radar citations filed with the Municipal Court, initiate and complete exception reports, process overdue payments for collection action, issue notice to defendants for “Guilty by Default” judgments, suspend and reinstate driver licenses, initiate refunds and research financial transactions.
Court employees are required to initiate, maintain, and preserve defendant records of court actions and maintain confidential records for financial, personal, medical, and law enforcement information.
Additional Job Duties And Responsibilities
- Provide support to the Municipal Judge during violation arraignment dockets on a rotational basis.
- Perform real-time data entry of courtroom proceedings into the computer system.
- Perform a variety of clerical duties involving posting, filing, arithmetical calculations and the review and comparison of forms and citations against established standards.
- File court records and documents; scan all court records and documents; respond to public records requests and discovery requests; and manage court archive records.
- Schedule violation trials for in person or trial by affidavit, provide notification to parties regarding the date and time of appearance.
- Develop and maintain accurate and timely record-keeping and databases; ensure recording of all pertinent information, compliance with court records requirements; maintain security and custody of court records; and comply with public records law and court procedures in the release of information to the public.
- Perform other essential duties as assigned.
What can we offer you for all your hard work?
- 5% Bilingual incentive for qualifying candidate.
- Medical, dental, and vision coverage for you and your family.
- Paid vacation and sick time in accordance with City policies.
- Competitive pay.
- Employer-paid PERS contribution of 6%.
- Opportunity for voluntary pre-tax contributions to a 457b account.
- Health care and dependent care flexible spending accounts.
- Voluntary long-term care.
- Employee wellness program.
- Employee assistance program.
- Employee health clinic.
- Position schedule is in person Monday-Friday, between the hours of 8:00 a.m. – 5:00 p.m.
What are the minimum qualifications?
- Must pass a pre-employment background check.
- High school diploma or GED, and two years of experience of a general clerical nature, involving high volume public contact, court related work experience or any combination of experience and training sufficient to support the knowledge, skills and abilities required to perform the essential job functions.
- Must pass criminal background check necessary to obtain Criminal Justice Information System clearance and Law Enforcement Data System certification within 30 days of hire (clearance must be maintained throughout employment).
Preferred Qualifications (Not Required To Apply)
- Bilingual Skills.
- Previous experience with Law Enforcement Data Systems (LEDS).
- Knowledge of court procedures and legal terminology as used in legal documents and court systems.
- Knowledge of traffic violations, Department of Motor Vehicle (DMV) regulations, Oregon Revised Statutes (ORS) and correlating processes.
About Us
The City of Salem is the second largest City in the State of Oregon, located in the heart Willamette Valley, and is the capital city of Oregon with a population over 170,000. Centrally located, Salem is 47 miles south of Portland and an hour from the Cascade Mountains to the east and an hour from the ocean beaches to the west. Salem is an exceptional community for living and working with exciting new and comfortable well-established neighborhoods and carefully preserved historic buildings.
A Full-service City, Salem Has Eight Primary Departments
Community Services, Finance, Fire, Enterprise Services, Legal, Police, Public Works, and Community and Urban Development. Several departments also have functional divisions within their department. The City has five labor unions and employs roughly 1,350 talented and dedicated staff members. The Urban Renewal Agency and the Salem Housing Authority are separate municipal corporations. The Agency contracts with the City for services and the Authority is led by the Housing Administrator within the Urban Development department.
Where can I find out more about the position?
Go to the menu option for Class Specifications and search for Court Operations Specialist or view by clicking here .
To learn more about Salem Municipal Court please visit our website at: https://www.cityofsalem.net/government/municipal-court/city-of-salem-municipal-court
How can I apply?
The City of Salem invites individuals of all diverse communities and backgrounds to apply for our available job opportunities as we strive to provide the best service to everyone. The City of Salem is committed to providing equal employment opportunities to all and has a culture that values diversity, equity, and inclusion. We believe that by welcoming differences, encouraging new ideas and views, listening to, and learning from each other, we are better able to serve the community.
To apply, click on the green “Apply” button to complete your application. Make sure that you specify how you meet the qualifications outlined in the class specification and complete the application.
Applicants that meet the minimum qualifications as outlined above but not selected for this position may be placed on an eligibility list, and candidates may be hired from the list. Eligibility lists are valid for six months. The City will send email notifications to eligible candidates about potential hiring opportunities so please ensure your email settings accept our system generated email notifications.
You may subscribe for automatic notification of job openings at the City through the Job Interest Cards – sign up today!
For more information about employment at the City of Salem, please visit our website at www.cityofsalem.net/jobs .
