Cottey College Hiring for Director of Advancement Services at Nevada, MO Full Time

DIRECTOR OF ADVANCEMENT SERVICES

Date: January 2023

FLSA Status:
Exempt, Full time, 12-month position

Salary: $47,000 – $55,000

Reports to: Associate Vice
President for Institutional Advancement

Job Summary: The Director of Advancement Services will provide oversight of
the staff and operations of the advancement offices and serve as a key partner in all areas of Institutional Advancement.

Advancement Services Oversight (50%)

• Provide broad administrative oversight in the evaluation,
  planning, implementation, and improvement of functions, operations, and resources within Advancement Services.
• Support and
  supervise gift entry, advancement research and reporting, and database management staff.
• Ensure timely and accurate data entry and
  coding of gifts and biographic information in compliance with IRS regulations, FASB regulations, and CASE guidelines as well as the policies
  and procedures of Cottey College.
• Provide monthly gift reports and manage quarterly pledge reminder process.
• Serve as the
  primary contact with the business office in monthly and annual gift reconciliation, setting up new funds, troubleshooting gift entry
  adjustments, and providing appropriate documentation for auditors.
• Coordinate institution-wide compliance with all gift and
  endowment funds to facilitate effective stewardship of philanthropic funds and to ensure that all funds are aligned with Board policies and
  federal guidelines.

Donor Relations (15%)

• Ensure integrity and oversee the production of
  mailing lists for the department’s digital and direct mail campaigns, event registration, and stewardship activities.
• Maintain a high standard in the production of gift agreements, timely gift acknowledgements, and annual reports to scholarship and
  endowment donors.
• Create gift acknowledgment letters and customized stewardship communications for principal and major gift level
  donors, and donor cohorts.
• Collaborate with Advancement Data Specialist to establish and implement best practices in data
  management for prospect cultivation, donor relations, and legacy gifts.

Assist with facilitating donor events, providing
attendee engagement reports, attending on-campus donor events including assisting with set-up and tear-down.

Office
Management (35%)

• Overseeing the work of all Advancement Services employees to ensure they work productively,
  efficiently and meet deadlines and college standards.
• Assist the Associate Vice President of Institutional Advancement in the
  preparation of department budgets and monthly budget reconciliation reports.
• Implement appropriate purchasing procedures for
  all equipment, supplies and special purchases, following up on all associated requisitions and maintain records of all vendor contracts,
  license agreements, and other information.
• Maintain records of administrative and hourly staff attendance, vacation and sick time
  and other approved paid time off.
• Ensure current registration and compliance by Cottey College as a charitable organization for
  donor solicitation in each state and Canada.
• Provide support for the various functions within the Office of Institutional
  Advancement as needed and other duties as assigned.

Required Qualifications

• Bachelor’s
  degree preferred with 3-5 years of experience desired in fundraising for higher education or a nonprofit; may be substituted with equivalent
  or similar experience in another business environment.
• Strong analytical and organizational skills; sharp attention to detail.
• Proficiency with database management systems and report writing, SQL query knowledge, Jenzabar experience preferred.
• Excellent
  computer skills, including Microsoft Office Suite, especially Excel and Word.
• Excellent written and verbal communication
  skills.
• Commitment to maintaining confidentiality and a high degree of accuracy in donor records.
• Leadership ability to
  manage challenges and oversee employees.
• Strong ability to organize and prioritize work, be proactive, take initiative, resolve
  problems, follow through, and simultaneously manage multiple priorities to ensure goals are met in a timely manner.