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Duties Summary
Independently performs a wide range of technical human resources work in support of a departmental human resources program or in support of one or more functional areas in the central human resources department requiring the interpretation and application of civil service laws, human resources policies and procedures, and pertinent provisions of collective bargaining agreements; and performs other related duties as required.
The Department of Human Resources is the central agency for the County of Hawai’i. There is one (1) temporary not-to-exceed May 31, 2022 full-time vacancy with the Department of Human Resources – Recruitment and Examination Division in Hilo.
The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list. Temporary appointment may lead to conversion to permanent appointment.
Examples of Duties
OPERATING DEPARTMENT:
Provides information and guidance on the requirements of civil service laws, regulations, and human resources policies and procedures pertaining to recruitment, placement, transfer, promotion, examination, classification, labor relations, and other related personnel matters.
Responsible for phases of functional program areas relative to personnel transactions, employee benefits, workers’ compensation, safety, recruitment, etc.
Screens and reviews correspondence, forms, records, reports, applications, and other documents for accuracy, adequacy, completeness, and conformance to pertinent civil service laws, regulations, policies, and procedures.
Prepares and processes personnel transactions involving appointments, transfers, promotions, reallocations, terminations, leaves of absence, compensation changes, etc.
Enters data into the human resources and payroll processing system to effectuate changes to departmental employee’s personnel and payroll records; works directly with the central agencies to resolve data entry or processing problems.
Distributes recruitment postings to employees in department.
Assists with the development of written and performance assessments to focus on applicants’ knowledge and skills level.
Schedules and notifies applicants of interview appointment and results of the selection process.
Tracks the status of applicants through applicant data software system.
Serves as contact person on all matters related to employee benefits, e.g., health, retirement, flexible spending, etc.; coordinates logistics for all meetings thereto; provides information on benefits to employees; distributes, reviews, and processes all required enrollment or change forms.
Reviews and verifies eligibility for Temporary Disability Insurance claims; notifies employee and processes claims.
Reviews and verifies workers’ compensation claims and vehicle and property damage claims; participates in the investigation and preparation of reports of findings.
Provides information and advice on workers’ compensation laws and safety regulations to managers and employees; coordinates safety training classes.
Participates in the department’s safety committee activities.
Contacts the Department of Human Resources and the Office of the Corporation Counsel on legal and technical questions relating to civil service, compensation, vacation, sick leave, workers’ compensation, benefits, labor relations, and related human resources management matters.
Makes extensive searches through a variety of files and records; extracts, refines, and organizes information and prepares final reports; prepares other human resources reports and reports for use in budget preparation, annual reports, cost data, etc.
Prepares newsletters, notices, and other publications relating to personnel matters for distribution to the sections and divisions of the department.
Sets-up, reviews, updates, and maintains all manual and electronic personnel files, which includes confidential matters thereto.
Performs other related duties as assigned.
CENTRAL AGENCY:
Audits payroll certification forms for completeness, accuracy, and compliance with civil service laws, rules, collective bargaining agreements, and executive orders, initially conferring with supervisor on more complex transactions; processes the same.
Audits data entered by departments into human resources system for processing of personnel actions; posts transactions and processes.
Conducts on-site audit with departmental personnel to ensure compliance of civil service laws and human resources policies and procedures relating to records management, confidential materials, bulletin board postings, etc.
Reviews and processes position redescriptions for classes as assigned, class specification amendments, and simple to moderately difficult reallocation requests.
Prepares and processes classification action notifications; enters data into the human resources position files to effectuate personnel transactions and maintain position history.
Prepares recruitment announcements; works with news media on ads; prepares and distributes announcements for posting.
Provides information on recruitment process, minimum qualification requirements including required certificates, licenses, etc.; refers applicants to licensing agencies.
Screens applications recruitments and other types of appointments; rejects or accepts applications; explains the reason for rejection to applicants.
Prepares certifications for hiring departments and updates records of departmental hiring actions.
Reviews, processes, and monitors routine and moderately difficult workers’ compensation (WC) claims evaluations and assists specialists with the more difficult and complex cases.
Assists specialists to prepare WC cases for administrative hearings before the Department of Labor and Industrial Relations.
Assists in the review of routine treatment plans to ensure compliance with the Hawai`i Workers’ Compensation Medical Fee Schedule.
Reviews provider bills to ensure compliance with the Hawai`i Workers’ Compensation Medical Fee Schedule; recommends approvals or denials.
Arranges for Independent Medical Examinations (IME) and disability evaluations.
Determines periods of temporary disability.
Plans and coordinates the annual awards program; prepares notices to departments; arranges for judges, emcee, and awards; coordinates logistics and staff assistance.
Coordinates the annual office support staff conference; prepares notices to departments; compiles registration list; solicits donations; organizes committee and plans program; arranges for speakers; coordinates logistics.
Coordinates the annual pre-retirement workshop; prepares notices to departments; compiles registration list; arranges for speakers; coordinates logistics and staff assistance.
Assists in the development of Equal Employment Opportunity Plans; participates in the investigation of routine and simple complaints; prepares reports of findings.
Prepares announcements for training sessions; compiles registration lists; assists with preparation of training materials; updates and maintains training records and logs.
Assists with program coordination and logistics for departmental meetings, conferences, special events, and training.
Sets-up, reviews, updates, and maintains all manual and electronic files and records relative to the assigned functional human resources program, which includes confidential matters thereto.
Performs administrative support functions for department as assigned.
Performs other related duties as assigned.
Minimum Qualification Requirements
Training and Experience:
A combination of education and experience substantially equivalent to:
graduation from high school, and
two (2) years of responsible clerical or technical work experience in human resources management that shall have included the preparation, review, and processing of various personnel forms and applications, which involved the review, interpretation, and application of employment related laws and regulations, human resources policies and procedures in the performance of these duties, and
possession of a valid State of Hawai’i driver’s license (Class 3) or any other valid comparable driver’s license at time of filing, as applicable to the position. You will be required to submit your valid driver’s license at time of hire, if the position requires a driver’s license. (The immediate vacancy with the Department of Human Resources requires a valid driver’s license.)
Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant’s training, education and experience as presented in the application.
Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application.
Note: In-person interviews and/or further testing in Hawai’i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.
Knowledge of: Basic principles and practices of human resources administration, basic merit system philosophy, employment laws and regulations, human resources policies and procedures, and the various collective bargaining agreements, organizational structure and functions of divisions, interviewing principles and techniques, data gathering and computational techniques, various types of personnel transactions and procedures for processing thereof, methods of personnel record keeping, office practices and procedures, and use of standard office equipment such as typewriters, calculators, personal computers, etc.
Ability to: Understand, interpret, and apply laws and regulations, provisions of collective bargaining agreements, and human resources rules, policies, and procedures, conduct simple investigations and prepare reports of findings, conduct simple research studies referring to various sources; prepare reports of findings, provide advisory and consultative services, explain personnel practices and techniques to employees and the public, operate standard office equipment such as a typewriter, calculator, copier, and personal computer utilizing a variety of software applications, supervise the work of others as assigned, give and follow oral and written instructions, and deal tactfully and maintain an effective relationship with county officials, employees, and the public.
Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards necessary and proper to perform the essential functions of the position with or without reasonable accommodations.
Physical Effort Grouping: Light
Supplemental Information
Please scan and attach these supporting documents to your on-line application, if required:
an official college transcript,
a valid driver’s license,
a temporary assignment verification,
professional licenses, and/or
certificates,
Veterans applying for veteran’s preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.
ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner. Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you. This is a new feature created by our vendor, NEOGOV.
Please add [email protected] to your contact list. Open your NEOGOV account using your user name and password. In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you. The notices will appear here in the INBOX even in the event you don’t receive it on your cell phone, computer, or other electronic device. This is the best way to check and view all notices sent to you.
You will receive a confirmation email upon successfully submitting your application. Failure to receive this confirmation email, indicates that your application was not submitted.
Employee benefits are generally for full-time permanent employment and include the following from the date of hire:* sick leave and vacation earnings* paid holidays * social security * credit union membership * life, dental, medical, vision, and prescription drug insurance plans* employee-employer paid retirement plan* flexible spending plan* tax-sheltered savings and investment program* mortgage loans through the State Employees’ Retirement System* career opportunity and mobility in a merit system for civil service positionsPersons who are hired may be required to pay union dues/service fees. Benefits for part-time employment is based on hours worked and type of appointment. Benefits are subject to change due to legislative, collective bargaining negotiation, and other changes.
