As a member of the executive team, the Special Assistant serves as advisor to the Executive Official, having both internal and external responsibilities ranging from implementing the organization’s strategic priorities to advising the Executive Official on controversial issues and matters having policy and programmatic impacts. The Special Assistant exercises a high degree of judgment in making major decisions regarding project priorities, and the order in which to accomplish them; and assuring that the organizational needs are met, and objectives and overall goals are achieved.
Duties And Responsibilities
Plans, develops and coordinates special assignments and projects. Studies, coordinates and recommends resolution of major short- and long-term management and operational problems, which have surfaced that are not systematic in nature. Oversees and coordinates management projects, ensuring that projects are carried out in a timely manner, and in accordance with established policies and procedures. Develops and/or facilitates improvement projects with objectives and tasks, establishes completion timelines, and monitors implementation. Troubleshoots, investigates and provides recommendations on complex and politically sensitive issues and problems relative to organization services, activities, and initiatives. Advises the Executive Official on current activities and information that may affect the organization’s functions. Actively, participates in decision-making meetings concerning organization operations, goals and objectives to successfully accomplish its mission. Develops sources of information; identifies policy matters; coordinates and/or performs in-depth analyses of critical issues; analyzes the consequences of adopting various proposals and policies; and forecasts developments potentially affecting administrative services and activities. Develops options and alternatives; coordinates findings and recommendations with other interested/affected parties; and, as necessary, prepares and delivers written and oral presentations. Conducts extensive research on best practices, policy issues, and resources to guide and inform on the development of major projects. Conducts research and fact-finding investigations; and analyzes, interprets and documents projects.
Personally, handles complex management, administrative and operational problems that are presented to the Executive Official on a day-to-day basis, some of a sensitive and confidential nature. Supports the Executive Official in the assessment of management and administrative problem matter issues that surface. Assesses management and administrative problems and issues that surface, and based upon the assessments made identifies actual or potential problem areas. Develops, recommends and implements policies for corrective actions necessary to remedy deficiencies. Independently, collects, interprets and analyzes data from management studies which are specific and unique to directives, and for which no precedent studies/analyses have been conducted. Designs, formats and evaluates organization strategies to accomplish an integrated, comprehensive review and analysis. Develops analytical and special reports to forward to other officials containing the Executive Official’s personal views, plans, or commitments. Develops a mechanism to product fact sheets, and other statistical data on organization’s operations in response to requests from outside organizations. Authoritatively, responds to a variety of inquiries received from other D.C. government officials, the general public and numerous outside representatives of both the governmental and private sector regarding the purpose and intent of the organization, and its various functional components. Conducts a variety of statistical studies with regard to assigned research projects. Discusses pertinent issues with key government officials, representatives of outside interests, and various groups and individuals as required to obtain desired information. Correlates and analyzes facts to draw conclusions and to provide meaningful recommendations to supervisor. May, accompany the Executive Official, or attend as the designated official at public sessions, meetings, conferences, and other special activities. Attends strategic planning meetings to discuss the services and activities that impact the overall successful operation of the organization. Attends executive staff and operational meetings to keep abreast of plans, projects, decisions, problems, etc., pertaining to the various functions of the organization. Performs other related duties as assigned.
Qualifications/Education
Specialized experience is experience which is directly related to the position and has equipped the individual with the knowledge, skills, and abilities to successfully perform the duties of the position. To be creditable, the incumbent must possess at least one (1) year of specialized experience equivalent to the next lower grade level in the normal line of progression.
Working Conditions/Environment
The work is performed in a normal office setting. The work area is adequately lighted, heated, and ventilated.
Licenses and Certifications
None
Other Significant Facts
Tour of Duty: Monday – Friday 8:30 a.m. – 5:00 p.m.
Pay Plan, Series and Grade: CS-0301-14
Promotional Potential: None
Collective Bargaining Unit: (Union): This position is not in a collective bargaining unit.
Position Designation(s): The position has been deemed security-sensitive, pursuant to section 410 of Chapter 4 of the D.C. Personnel Regulations. Accordingly, the incumbent will be subject to pre-employment checks (criminal background and traffic records, if applicable) as a condition of employment, and will be subject to periodic criminal background checks, and traffic records for the duration of your tenure.
The District of Columbia government maintains a drug free work environment policy. All District employees are subject to post-accident/incident and reasonable suspicion drug and alcohol testing.
EEO Statement: The District of Columbia Government is an Equal Opportunity Employer. All qualified candidates will receive consideration without regard race, color, sex, religion, national origin, age, disability, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, genetic information, matriculation, political affiliation, credit information, homeless status, and/or victims or family members of victims of domestic violence, sexual offense or stalking.
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