Initial Posting Date: 04/12/2023
Application Deadline: 05/14/2023
Agency: Department of Human Services
Salary Range: $7,630 – $11,802
Position Type: Employee
Position Title: Facilities Administrator/Business Operations Manager 3
:
Please join us for an informational meeting on Wednesday, April 26, 2023,
4 xe2x80x93 5 PM. Information to join the meeting is located at the end of this posting.
We are proud to be an Equal Opportunity Employer. We are actively working to build an equitable agency with the
Equity North Star as our guide toward our vision of an agency free of racism, discrimination, and bias. We believe that teams, in which everyone can show up as their full authentic self, are key to creating a thriving workforce that can better serve communities. We welcome members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to apply.
Are you an experienced leader with skills to manage and supervise staff and statewide operations within an organization? Then, we want to hear from you!
The Oregon Department of Human Services (ODHS) seeks an executive-level Facilities Administrator/Business Operations Manager 3 to join our Office of Facilities Management (OFM).
We are looking for a leader committed to promoting and fostering a diverse and qualified workforce where individuals feel welcome, appreciated, and valued for all they bring to the organization. Our ideal candidate will instill practices rooted in equity and embracing diversity in managing, leading, and administering their duties. Additionally, the most qualified candidate will have high emotional intelligence (EQ), and are comfortable collaborating with, guiding, mentoring, coaching, and developing your employees. If you are a gifted leader and experienced with a holistic management approach and a belief in the power of proactive and collaborative data-inspired decision-making, we are looking for you!
Customer service is the highest priority. OFM serves both internal and external customers. Your customers will include people living in Oregon communities who are seeking services and being served by ODHS and the Oregon Health Authority (OHA). Our customers include, our Sovereign Tribal Nation partners, our community partners, the public, and our workforce. All of our customers and partners depend on this position to insure safe, trauma informed, functional and welcoming workplaces.
The Facilities Administrator will represent the department and speak for the Directors of both agencies, ODHS & OHA, in addition to Department of Administrative Services (DAS) leadership on facility-related matters before local planning commissions, state legislature, city and county governments, and other regulatory agencies.
We are looking for a leader who can see the future of facilities for the agencies and who will incorporate community and customer voices into conversations about existing and new spaces while finding innovative solutions to reducing our overall footprint and creating spaces where agency programs can come together to offer single point access for services.
As hybrid and remote working has become a significant component of our agencies, and our workplace capacity requirements are changing. We expect this to fundamentally influence workplace capacity planning. However, we still need to be able to meet the needs of those we serve in person as well.
We need a leader who supports innovations for in-person, remote, and hybrid work while fostering open communication and collaboration with local office leadership and communities across the state.
In this position, you will be expected to work with many interested parties to find solutions to create workspaces using a trauma-informed design and approach to ensure safety, and a welcoming and comfortable atmosphere that supports inclusion and belonging. These spaces must meet the needs of our employees and the people we serve and will require flexibility through the integration of virtual and diverse physical workplaces. Whether employees are in a hybrid working situation or not, our office-based organizations will need to ensure we are providing a safe and reliable workspace for them that enable collaborative work that allows them to connect with the people we serve, and the community, both physically and virtually with zero complications.
Your duties at a glance
The Facilities Administrator is an executive leader who will create a collaborative, equitable, and trauma-informed environment that empowers and supports a dynamic team of professionals. You will proactively develop strategies to recruit, retain and promote a diverse staff while demonstrating and recognizing the value of individual and cultural differences to create a work environment where the persons’ abilities are valued.
The Office of Facilities Management (OFM) is located within the ODHS Shared Services Division. Shared Services serves both ODHS and OHA through a service level agreement that includes management and oversight of costs, maintenance, and utilization of all ODHS and OHA buildings, furniture inventory, telecommunications, and collaboration with oversight of ODHS fleet vehicles with the ODHS Finance department and participating agency programs. OFM serves as the point of contact and coordinator for all issues related to ODHS and OHA leased facilities, DAS-involved building and renovation projects, and telecommunications.
In addition, this position represents ODHS and OHA as a liaison with all Tribal Nation partners in the State of Oregon on facility matters. Part of your duties will be to proactively communicate with and engage ODHS/OHA program managers and staff and represent the agencies and Directors at meetings and hearings, including but not limited to, testifying before County Commission meetings, City Council meetings, Planning Commission meetings, negotiations with landlords and developers, community partners and resolving issues between the department and other state agencies. You will also review, edit, and approve real property leases and space agreements.
What you need to qualify
EXPERIENCE AND EDUCATION
Seven years of supervision, management, or progressively related experience; OR four years of related experience and a bachelorxe2x80x99s degree in a related field; OR
An equivalent combination of education, training, and experience.
Essential attributes
We are looking for candidates with:
Leadership/Management Style The ability to actively engage the OFM teams and ODHS and OHA employees at all levels of the organization. The successful person will be able to recognize potential, and support future career growth through professional development, mentoring, coaching, and inclusive communication, and collaboration. Creating a work environment based on the ODHS RiSE principles, the Equity North Star and through a trauma informed approach.
Servant Leadership leaders possess a serve-first mindset, focusing on empowering and uplifting those they manage and support. They are serving instead of commanding, showing humility instead of brandishing authority, and always looking to enhance the development of their staff members in ways that unlock potential, creativity, and a sense of purpose.
Proactive Communication with Internal and External Teams and Customers The ability to proactively and effectively articulate and exchange information with internal and external interested parties and partners. Strong public speaking skills in person and virtually (e.g., phone, video conferencing).
Innovation The ability to find new ideas, methods, and options in creating new, transforming existing spaces, and managing these spaces in a way that supports the agencies in alignment with the agencyxe2x80x99s vision, mission, and goals.
Stewardship The ability to responsibly manage resources and actively promote a culture in which those resources are effectively utilized.
Business Acumen Understanding of budget management with knowledge of or experience working in the public sector and knowledge of stewardship and policy, including MWESB and SDVBE, as an essential function. Should be able to prioritize and focus the spending on the most important things, experience with federal funding. The ability to manage human resources, financial, procurement, assets, and information resources effectively to meet the agencyxe2x80x99s and statexe2x80x99s mission.
Accountability/Transparency Ability to hold self and others to high standards of honesty, transparency, and integrity. Demonstrated experience following through on action items, and meeting commitments made to management, partners, staff, and peers.
Experience with Universal, Inclusive, and Equity Focused Design The ability to collaboratively plan and transform/create spaces for users with the widest range of abilities and in the widest range of situations while making design choices that consider personal identifiers like disability, race, language, age, and gender and a focus on designing for groups that have been historically underrepresented or ignored.
Community Partnership/Community Engagement/Equity The ability to consider and appreciate multiple perspectives, backgrounds, and values and integrate them throughout the organization, creating opportunities to achieve organizational goals effectively. Prior lived or working experience supporting indigenous, refugee, and immigrant populations.
Experience in trauma-informed design The ability to integrate the principles of trauma-informed care into the design to create physical spaces that promote safety, well-being, and healing. This requires realizing how the physical environment affects identity, worth, and dignity, and how it promotes empowerment.
Professionalism and Relationship Building Demonstrated experience exhibiting professionalism (which includes competence and knowledge of the body of work, conscientiousness, integrity, respect, emotional intelligence, appropriateness, and confidence) in working with others internally, as well as with those at different position levels and building and sustaining relationships in which people know and trust you.
Please be sure to clearly describe how you meet these attributes within your cover letter and resume. These attributes will be used to determine which candidates will be selected to move forward in the process.
Oregon Department of Human Services (ODHS), A place to belong and make a difference!
Working conditions
Application instructions & requirements
Your work history profile, cover letter, and resume are the perfect opportunity to highlight your interest in the position and demonstrate your skills, lived and/or work experience that shows you are an excellent candidate for the position.
Additional requirements
Helpful information
To learn more about the position, join us on Wednesday, April 26, 2023, 4-5 PM
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