Floyd County Indiana Government Hiring for Administrative Assistant at New Albany, IN Full Time

Incumbent serves as the administrative assistant responsible for arranging various evidence based cognitive restructuring programs, individual case management, tracking participant progress and monitoring of groups.

DUTIES:

· Prepare quarterly and year end statistics through use of Indiana Incite Website. Prepare all SRS reports requested by Director of Community Corrections.

· Maintain an accurate inventory of office supplies and equipment and place orders when necessary.

· Prepare Annual Operations Reports, Report of Expenditures and Budget, Community Corrections Service Reports, IDOC Reports.

· Collect fees, prepare daily deposit reports, and reconcile till in SRS program.

· Prepare end of the month paperwork closing out monthly financials, paying out fees collected, and reconciling the bank account using statement, SRS reports and excel program. Reconcile monthly financial accounts received with auditor’s office. When necessary, contact Auditor’s Officer for correction.

· Maintain attendance records of all employees and prepare payroll for submission to Floyd County Auditor.

· Maintain records of all accounts payables and prepare claim vouchers for submission to Floyd County Auditor for approval and payment.

· Prepare and maintain claim ledgers for all accounts using Excel program. On a monthly basis, reconcile claim ledgers with budgetary status and transaction history requested from the Floyd County Auditor. When necessary, contact the Auditor’s office for correction. Maintain positive account line item balance on accounts and submit a request for transfer of funds to Auditor when necessary.

· Prepare yearly budget for department to be submitted to Floyd County Auditor.

· Answer phones, filing, typing Violations, collecting fees.

JOB REQUIREMENTS:

• Bachelor’s Degree in Accounting or related field or comparable experience.

• Ability to effectively communicate, both verbally and in writing, with professional and non-professional co-workers, and all county entities.

• Possess effective public speaking skills

• Accounting/ book keeping skill

• Ability to maintain strict confidentiality of all department records and information

• The incumbent should possess knowledge of and support the principles of evidence based practices. Position will receive training.

• Must complete employee orientation regarding the FCCC Operational Guidelines and Floyd County Employee Handbook, along with program training.

DIFFICULTIES OF WORK:

• The incumbent must be objective and fair when handling cases.

• The incumbent works within standard departmental guidelines and court guidelines and applies these to individual situations.

RESPONSIBILITY:

• Incumbent must assist the Director in all budget, payroll and reporting concerns.

PERSONAL WORKING RELATIONSHIPS:

• Incumbent maintains contact with court officials, probation offices, local law enforcement agencies, other county community corrections programs, co-workers and members of the public for the purpose of monitoring performance.

• Incumbent maintains accurate records.

• Incumbent reports to Director and Assistant Director.

PHYSICAL EFFORT AND WORK ENVIORNMENT

• Incumbent works in standard office no unusual physical demands.

• Occasional travel to training facilities is required.

• Incumbent is exposed to potentially dangerous law offenders.

Job Type: Full-time

Pay: $42,000.00 – $47,162.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

Work Location: One location