Freedman HealthCare Hiring for HR – Human Relations Manager (.8 FTE) at Remote Full Time

Freedman HealthCare (FHC) is a growing Massachusetts-based consulting firm with a national footprint. We have helped more than 25 states build and use healthcare data to improve care quality, affordability and equity.

Our culture is enterprising and supportive. We value our colleagues, our clients and the impact we create together. We approach our work with a sense of urgency and excitement. FHC recognizes that our ability to be at our best personally and professionally requires us to take time away to cultivate a healthy work-life balance. Teamwork, open communication, and exacting standards help us deliver exceptional results to our clients.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law. We believe that embracing diversity in our workplace is essential to achieving the best results for our clients and as an organization.

KEY RESPONSIBILITIES:

Reporting to the Director of Finance and Administration, the HR Manager supports the leadership team in continuing to build and foster a culture of collaboration, collegiality and unmatched client service. The HR Manager is an engaging, experienced individual who provides administrative and operational support to ensure FHC’s greatest asset – its team members – provides administrative and operational support to a small national consulting firm of highly skilled professionals and data analysts.

The HR Manager will support our mission by providing the following services:

• Conduct activities to ensure a consistent, reliable human services operation for the firm, including:

· Talent acquisition, including developing creative and compelling job postings, support broad distribution of job postings to achieve high visibility, particularly among candidates from historically-marginalized communities, screening potential employees, reference checks

· New employee onboarding and training– company operations, policies, procedures, data security, etc.

· Conduct all activities for an orderly exit for separated or terminated staff

· Liaison to staff on administration of compensation, health, and welfare benefits

· Performance review coordination

· Records management

· COVID and other safety and health oversight

· Employee relations

• Payroll processing, benefits management; 401k and FSA reporting and monthly reconciliation and comply with states’ employment tax regulations. See Duties.
• Collaborate with the staff and leadership team to identify opportunities to improve employee culture and firm operations, collect and analyze information to inform proposed options for resolution.
• Collaborate with staff and the leadership to identify opportunities to support staff professional development and execute these plans.
• Maintain absolute confidentiality and discretion of personal and company information as a trusted advisor and assistant to staff and leadership
• Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Coordinate all planning and services related to company on-site meetings.
• Coordinate implementation of DEIJ and other internal initiatives as needed.

SKILLS AND QUALIFICATIONS:

The ideal candidate will demonstrate an understanding of the role that effective HR management and benefits administration play in building a confident, nimble, collaborative workforce. Key skills include:

• Clear, strong verbal communication, interpersonal skills, and judgment.
• Practical problem solving, reporting and analytical skills.
• Demonstrated ability to research and analyze problems at a senior level, providing feedback, guidance, and direction.
• Ability to communicate clearly across all levels of an organization.
• Accurately represent leadership team positions to broader staff audience.
• Experience in a similar role strongly preferred.

Position and application Information

This position is fully remote.

The position is a .8 FTE level of effort (32 hours per week) on a regular schedule during FHC core business hours (10-4 ET).

To apply, please send resume, cover letter, writing sample and salary requirements to Joanne Halpern

Freedman HealthCare, LLC is an Equal Opportunity Employer. We strongly encourage applications and inquiries from women, LGBTQIA+ identified persons, Black, Indigenous, People of Color, people with disabilities, and others from historically underrepresented communities.

Specific Duties

1. Human Relations – Hiring and Benefits Administration

· Serve as point of contact for all questions related to HR/internal processes

· Post jobs

· Review applicants

· Screen applicants

· Set up interviews

· New Employees

· New employee paperwork/onboarding.

· Develop onboarding, training, offboarding materials, Coordinate process

· Notify JMK to set up new employee VPN & email

· Arrange phone extension

· Arrange equipment for new employees, include maintaining inventory of equipment

· Insurance enrollment

· 401k & FSA

· Train employee to use Mavenlink

· Set up employee in Checkwriters

· Register in any new states

· Separated Employees

· Collect equipment; notify IT security management

· Cancel insurances, give COBRA info

· Inform individual’s state’s unemployment insurance

· Annual update of employee handbook

· Coordinate annual performance review process

· Point of contact for all benefits questions and related problem resolution

· Track PTO, VTO and comp time and respond to questions about balances and accrual

· Interns

· Record and treat as new employees

· Terminate when internship ends

· Provide routine and/or ad hoc coaching on “difficult conversations”

· Clarify and enhance pathways for reporting and resolving internal conflict

· Coordinate roll out and implementation of company-developed Diversity, Equity, Inclusion and Justice initiatives as they are developed

2. Payroll

· Add new employees

o Set up file

· Make changes to employees

· Submit bi-weekly payroll in Checkwriters

o Using Mavenlink to:

§ make sure fulltime staff have 80 hours

§ to determine part time staffs’ hours

§ to record PTO

· Use payroll to reimburse staff for expenses

· Maintain state tax requirements

· Balance quarterly statements

· Bi-weekly reporting of 401k contributions to First National

· Monthly reconciliation of 401k deposits

· Monthly reconciliation of Flex spending account

Job Type: Part-time

Pay: From $38.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan

Supplemental pay types:

COVID-19 considerations:
All staff are required to be vaccinated and boosted for COVID 19

Application Question(s):

• Please copy and paste your cover letter here.

Experience:

• small business: 2 years (Required)
• Human resources: 3 years (Required)

Work Location: Remote