HOUSING AUTHORITY OF CITY OF J C Hiring for Assistant HR Generalist at Jersey City, NJ Full Time

DEFINITION:
Under the direct supervision of the Director of Human Resources, supports operating units by assisting in the implementing human resources programs. The Assistant Human Resources Generalist will assist with driving the implementation, administration, training, tracking and communication of all human resources policies and programs including performance management, talent management, employee relations and HR-related compliance.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
The below statements are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing of all responsibilities, duties and/or skills required. Other duties may be assigned.

• Assist with human resources programs by providing human resources services, including talent acquisition, staffing, employment processing, compensation, health and welfare benefits, , records management, safety and health, completing personnel transactions.
• Develops human resources solutions by collecting and analyzing information; recommending courses of action.
• Completes special projects by clarifying project objective; setting timetables and schedules; conducting research; developing and organizing information; fulfilling transactions.
• Manages client expectations by communicating project status and issues; resolving concerns; analyzing time and cost issues; preparing reports.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.
• Assist with organization design and development activity, the Assistant HR Generalist will participate in organization structure activity and movement. In addition, this position will support the productivity and effectiveness of the organization.
• This position will assist with the facilitation of the development of programs and solutions (from a HR perspective) to help support and respond to business needs. Assist HR leader with analyzing data on employee turnover, employee satisfaction surveys and other metrics in order to enhance and improve HR programs and services.
• Assist HR Generalist with management and employee counseling. This may include, but is not limited to, performance discussions, career guidance, and other HR related areas. This includes building relationships with management and employees, conducting and documenting investigative interviews and case conversations.
• The Assistant HR Generalist will participate with the implementation of HR related policies and procedures. The position will also be responsible for updating and ensuring all policies and procedures comply with current employment laws and practices.
• Assists HR Director and HR Generalist in all administrative tasks of the Human Resources department, supporting all Authority operating departments.
• Assists in processing personnel transactions including separations, promotions, leaves, transfers, reclassifications, and recruitment.
• Assists in processing applications and scheduling interviews for job applicants; assists in processing new hire documentation, and arranges for appropriate employee orientation.
• Assists in ensuring that employee records and HRIS are updated as necessary.
• Processes and maintains documentation relating to labor/employment relations and recruitment; assists, as needed, with all department documentation and correspondence.
• Creates job descriptions and assists with the internal and external postings for open positions.
• Assist with interviews of Authority employees to gather information regarding general factors that affect worker morale, motivation, and efficiency.
• Establishes and maintains records and files pertaining to employee/labor relations and recruitment.
• Supports all department activities, works as team member and serves as back-up for other department staff as needed.
• Performs other related duties as assigned.

BEHAVIORAL COMPETENCIES

To perform the job successfully, an individual should demonstrate the following behavioral competencies:

Commitment: Sets high standards of performance; pursues aggressive goals and works hard/smart to achieve them; strives for results and success; conveys a sense of urgency and brings issues to closure; and persists despite obstacles and opposition.

Customer Service: Meets/exceeds the expectations and requirements of internal and external customers; identifies, understands, monitors and measures the needs of both internal and external customers; talks and acts with customers in mind; and recognizes working colleagues as customers.

Effective Communication: Ensures important information is passed to those who need to know; conveys necessary information clearly and effectively orally or in writing; demonstrates attention to, and conveys understanding of, the comments and questions of others; and listens effectively.

Responsiveness and Accountability: Demonstrates a high level of conscientiousness; holds oneself personally responsible for one’s own work; and does fair share of work.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Competencies

• Knowledge of key policies, procedures, functions, and staff in the HR Department
• Knowledge of the larger NHA organizational structure, key functions, staff, and their impact on the HR Department
• Working knowledge of labor and employment practices, including recruitment, the employee grievance process and factors effecting employee morale
• Working knowledge of union agreements
• Knowledge of applying records management processes and procedures
• Experience preparing reports, summaries, and presentations incorporating findings and conclusions
• Experience obtaining and ensuring the appropriate use of equipment, facilities, and materials needed to accomplish administrative tasks

Education and/or Experience

A Bachelor’s degree and three to five years of Human Resources experience, OR a Master’s degree in Human Resources Management and two years of experience in the Human Resources field OR Ten (10) years of experience in the Human Resources field or any similar experience that provides the required knowledge, skills and abilities.

Language Skills

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.

Mathematical Skills

Ability to add and subtract two-digit numbers and to multiply and divide with 10’s and 100’s. Ability to perform these operations using units of American money and weight measurement, volume, and distance.

Reasoning Ability

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills

To perform this job successfully, an individual should have strong computer skills (MS Word, MS Excel and HRIS system).

Other Skills and Abilities

Should be familiar with Authority personnel policies and possess a basic knowledge of employment regulations. Performance Management, Training Management, Maintaining Employee Files, People Skills, Resolving Conflict, Employment Law

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and talk or hear. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Office environment. The noise level in the work environment is moderate