HR MOM Hiring for HR Administrative Assistant at Philadelphia, PA Full Time

Candidates will need to undergo a criminal background check.

Candidate must have reliable internet service to Work from Home. A company issued laptop will be provided.

This is a W-4 position which pays Biweekly.

Expectation For All HR MOM Employees/Partners/Interns

Support the business mission, vision, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect personalization, commitment to the company, accountability and ownership.

POSITION SUMMARY:

The HR Assistant is responsible for assisting with the daily operations of the business. This includes managing the full cycle recruitment processes, business leaders calendars, responding to new client inquires, cold calling potential clients, following up with client concerns, managing administrative processes, data entry, and preparing for company/business events.

The HR Assistant position requires a welcoming disposition and strong communication and interactive skills, as this person is the first business contact to greet clients and answer phones. In addition, the position necessitates tremendous organizational skills, excellent attention to detail, and the ability to perform multiple tasks successfully. Computer skills and the ability to learn new programs quickly are beneficial to success in this position.

PRINCIPLE DUTIES AND RESPONSIBILITIES:

• Performs recruiting prescreening functions for employers. This includes job posting, updating ATS, phone screenings, interviewing, and completing onboarding meetings.
• Provides comprehensive administrative and clerical support to business staff and management for events and administrative processes.
• Performs a variety of typing assignments as appropriate to the position; may draft basic employee/employer correspondence, enter data, and update policies, procedures, and employee handbooks as needed
• Perform office duties, such as telemarketing or client service inquiries, maintaining client records, billing clients, or receiving payments.
• Manages CEO scheduling and calendar.
• Proofreads for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy and correspond with clients via email.
• Serve as point of contact for projects managed in portfolio. Perform office duties, such as client service inquiries and maintaining client records
• Administrative support to all HR consultants
• Performs other job-related duties as assigned.

QUALIFICATIONS/SKILLS & KNOWLEDGE REQUIREMENTS

• Must have working knowledge of HR federal, state, and local regulations as it relates to employee management.
• Must have working knowledge of full cycle recruitment processes.
• Must have experience utilizing the following systems for recruitment (Indeed, ZipRecruiter, Craigslist, and LinkedIn)
• Must have working knowledge of Google Apps
• Experience with ADP and or other Payroll processing is a plus
• Must have the ability to relate well on the telephone. Must have a skilled level of interpersonal skills to handle a variety of situations; ability to work cooperatively with others.
• Must be diplomatic, tactful, discreet, flexible, resourceful, dependable, well-organized, friendly, emotionally mature, punctual, and professional. Must be able to work effectively with multiple supervisors, balance and prioritize multiple requests.
• Must have working knowledge of administrative procedures; knowledge of general business practices and procedures; and knowledge of use and operation of standard business equipment including computer, email, copier, and fax.
• Must have proficient knowledge of a variety of computer software applications including Google Drive, word processing (preferably MS Word), spreadsheets (preferably MS Excel), database, Google Apps, and presentation software.
• Work requires continual attention to detail in composing, typing, and proofing materials.
• Must demonstrate ability to complete assigned project tasks on time and with minimal supervision.
• Knowledge of retail business is preferred.
• Knowledge of the English language is required.
• Knowledge of, communications apps, and record keeping applications are a plus

GENERAL INFORMATION:

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required of personnel so classified.

The incumbent must be able to work in a fast-paced environment with demonstrated ability to juggle and prioritize multiple, competing tasks and demands and to seek supervisory assistance as appropriate.

Incumbents within this position may be required to assist or find appropriate assistance to make accommodations for disabled individuals in order to ensure access to the organization’s services (may include: visitors, customers, employees, or others).

HR MOM is an Equal Opportunity Employer

HR MOM provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, HR MOM complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

HR MOM expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of HR MOM employees to perform their job duties may result in discipline up to and including employment termination.

Job Type: Part-time/ 15- 20 hours weekly

Pay: $15.00 – $18.00 per hour

COVID-19 considerations:
Position is remote but may require assistance in in-person interviewing or onboarding process. Must be local to Philadelphia, PA

Job Type: Part-time

Pay: $15.00 – $18.00 per hour

Benefits:

Schedule:

• 4 hour shift
• Day shift
• Monday to Friday

Education:

• High school or equivalent (Required)

Experience:

• Full Cycle recruitment: 1 year (Required)

Work Location: Remote