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- Position Information
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Human Resources Specialist II (SR-18)
$4,339/month
The position performs as an advanced trainee in learning the principles, techniques, laws, methodology and work processes pertinent to examination activities in the City’s central human resources department, which provides human resources guidance to all City departments.The are two (2) vacancies with the Department of Human Resources, Employment & Personnel Services Division, Examination Branch, located in Honolulu.
Duties include, but are not limited to:- Plans and conducts simple to progressively moderate examinations involving job analysis, written tests, and evaluation of education/training and experience.
- Receives training on Civil Service Rules, minimum qualification determination, education, experience, licensure, and personal suitability requirements for different job classifications, etc.
- Applies training to various types of work assignments including examinations, application reviews, selection interviews, written tests, employment suitability investigations, medical disqualification reviews, etc.
- Conduct research and data compilation and produce written reports and summaries with analysis and recommendations for management for appeals, investigations, policy or legislative bill reviews, etc.
- Provides guidance to personnel in City departments on examination-related matters, such as evaluation of minimum qualification requirements, development of interview questions and procedures, etc.
- Assist with grievances and appeals as needed.
- Performs other related duties in support of the City’s human resources program.
Career Progression
The expectation for any Human Resources Specialist II (HRS II) position in this department is to learn and progress upward to higher HRS levels. A HRS II (SR-18) may progress up the career ladder with satisfactory work experience and demonstration of applicable knowledge and skills up to a HRS V (SR-24). There may be promotional opportunities above the HRS V level.The Career progression is as follows:
Class Title Salary Range Current Pay
Human Resources Specialist II SR-18 $4,339
Human Resources Specialist III SR-20 $4,690
Human Resources Specialist IV SR-22 $5,076
Human Resources Specialist V SR-24 $5,713If you qualify for the position, your name will be placed on an eligible list for further consideration. This list may be used to fill current and future vacancies in this and/or other departments with positions with the same job title.
- Additional Job Information
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Applications must be submitted online by December 30, 2023, 11:59 p.m., Hawaii Standard Time (HST).
Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:
– use a valid e-mail account;
– verify your e-mail address is entered correctly on your GovernmentJobs account;
– are subscribed to e-mail notices;
– check your spam folders; and
– add [email protected] and [email protected] to your contact list.
Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply. - Minimum Qualification Requirements
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At time of application, you must be a citizen, national, or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.EDUCATION REQUIREMENT:Equivalent to graduation from a regionally-accredited four-year college or university with a bachelor’s degree.
Education obtained outside of the United States must be comparable to a degree earned at a regionally-accredited college/university in the United States. In order to receive credit for the education, a foreign credential evaluation (FCE) must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.
Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Unofficial transcripts will not be accepted. Copies will not be returned. All information on your documentation must be legible and complete in order to be given credit.
Substitution: Work experience may be substituted for the bachelor’s degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor’s degree.EXPERIENCE REQUIREMENT:(a) One year of professional human resources management work experience or other responsible professional work experience which required substantial use of analytical skill and involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action; reading, comprehending, interpreting and evaluating technical subjects, analysis or proposals; and applying problem solving methods and techniques, such as defining and analyzing problems, identifying alternative courses of action, using judgment in determining appropriate alternatives; and preparing clear and concise written reports and recommendations for action;OR(b) Six months of professional human resources management work experience pertinent to examination (i.e., employment testing and assessment).
Preferred Experience:Human resources management work experience in a government agency that follows Civil Service Merit Principles; strong writing skills.
Substitution:
A Master’s degree in Human Resources Management, Business Administration or Public Administration from a regionally-accredited college or university may be substituted for the one year of the professional human resources management work experience.Verification Requirement: You must submit evidence of your Master’s degree in Human Resources Management, Business Administration or Public Administration in order to be given credit for the substitution. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your diploma and/or official transcript which shows the embossed seal by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.NONQUALIFYING EXPERIENCE:
Most work experience in a supervisory or managerial position includes responsibility for human resources management functions. However, if the primary responsibility of the position is not concerned with professional human resources management work, such experience is not considered qualifying.Clerical or technical experience in a human resources management program involving work which is limited to the application of human resources management rules, regulations and procedures in support of the human resources management functions described above is not qualifying.
Having the required number of years of experience will not in itself be accepted as qualifying for the position. Your overall experience must have been of such scope, level and responsibility as to conclusively demonstrate the ability to perform the duties of the position.
LICENSE REQUIREMENT:
Possession of an appropriate valid driver’s license, as required. - Examination Process
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EDUCATION AND EXPERIENCE EVALUATION: In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.
EXAMINATION WEIGHT:
Education and Experience Evaluation…………………100%
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What are the benefits of being a City Employee?
— Vacation: Employees may earn up to 21 days per year.
— Sick Leave: Employees may earn up to 21 days per year.
— Holidays: 13 days a year; 14 days during election years.
— Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
— Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
— Group Life Insurance: No cost for eligible employees.
— Deferred Compensation Plan: Invest in your future…choose to defer part of your pre-tax income for retirement.
— Retirement Plan: The Employees’ Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
— Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
— Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
— Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
— Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
— Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service
To view additional information, please visit our Benefits of City Employment page.
* All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.
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When applying for this position, please thoroughly complete the Education, Work Experience, and Supplemental Question sections of your application. The information provided in these sections, particularly the job-specific Supplemental Questions, will be used to determine whether you meet the qualification requirements for the job and your final score. Failure to provide detailed and complete information or submit any required documentation may result in your application being rejected or you receiving a lower score. If you have no experience in a particular area, indicate “none.” Please do not submit resumes in place of completing any of these sections.- I certify that I have read and understand the above statements.
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EDUCATION REQUIREMENT: The Human Resources Specialist II position requires that applicants have equivalent to graduation from an accredited four year college or university with a bachelor’s degree.Verification Requirement: You must submit evidence of your education in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal to your application. Or mail a photocopy of your diploma and/or official transcript which shows the embossed seal by the closing date of this recruitment to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not returned. Unofficial transcripts will not be accepted.
Do you meet this education requirement?
- Yes, I have a bachelor’s degree and am attaching/submitting evidence of my degree.
- I do not have a bachelor’s degree; however, I have work experience that provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor’s degree. Such work experience is described in the Work Experience section of my application.
- I do not have a bachelor’s degree or work experience that can substitute for a bachelor’s degree.
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EXPERIENCE REQUIREMENT: In addition to meeting the education requirement, applicants must have:(a) one year of professional (post-bachelor’s degree; non-clerical) human resources management work experience or other responsible professional work experience which required substantial use of analytical skill and involved gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action; reading, comprehending, interpreting and evaluating technical subjects, analysis or proposals; and applying problem solving methods and techniques, such as defining and analyzing problems, identifying alternative courses of action, using judgment in determining appropriate alternatives; and preparing clear and concise written reports and recommendations for action; or
(b) six months of professional (post-bachelor’s degree; non-clerical) human resources management work experience pertinent to classification and pay (e.g., systematic evaluation of duties, responsibilities, scope, and complexity of a position to determine the job title and specifications that best matches the job; assessment of the impact to positions based on organizational changes; determination of the appropriate pricing for new classes, differentials, and other pay matters ), or examination (i.e., employment testing and assessment).
Substitution: A Master’s degree in Human Resources Management, Business Administration or Public Administration from an accredited college or university may be substituted for the one year of professional human resources management work experience.
NOTE: If you are using your Master’s degree in Human Resources Management, Business Administration, or Public Administration to substitute for the one year of professional human resources management work experience, you must submit evidence of your Master’s degree in order to be given credit. Please attach an electronic copy of your diploma and/or official transcript to your application, or mail a photocopy to: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not returned. Unofficial transcripts will not be accepted.
Do you meet this experience requirement?
- Yes, I have the above specified required experience.
- Yes, I have a Master’s degree in Human Resource Management, Business Administration or Public Administration to substitute for the one year of professional human resources management work experience.
- No, I do NOT have the required experience.
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Describe in detail your professional human resources (HR) management experience.- Indicate which position(s) listed in the Work Experience section of your application where you performed professional HR management work.
- Briefly describe the company/organization, including the size and make up of the company (e.g., number of departments, number of employees, etc.).
- Briefly describe the HR department that you worked in, including size and organization of the HR department and the division/section you were in (e.g., number of divisions, the number of employees in each division, the role of your HR division/section and number of employees in the section/division including yourself).
- Describe and provide examples of the scope of your HR duties and responsibilities, including any specializations (i.e., employment testing and assessment, recruitment, classification and/or compensation, training, labor relations, employee benefits).
If you do not have any HR management experience, answer with “N/A.”
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Describe in detail your professional work experience which required substantial use of analytical skill and involved:- gathering, evaluating and analyzing facts and other pertinent information required to resolve problems and/or to determine and recommend appropriate courses of action;
- reading, comprehending, interpreting and evaluating technical subjects, analysis or proposals;
- applying problem solving methods and techniques, such as defining and analyzing problems, identifying alternative courses of action, using judgment in determining appropriate alternatives; and
- preparing clear and concise written reports and recommendations for action.
Indicate which position(s) listed in the Work Experience section of your application where you performed such analytical work, the scope and level of responsibility you held within your department/division/team, and specific examples of the type of analytical work you performed that involved all of the above listed tasks.
If you do not have professional work experience that involved substantial use of the above mentioned scope of analytical skill, answer with “N/A.”
* Required Question