INGAA Hiring for Director, Administration and Finance at Washington, Washington DC Full Time

The Director, Administration and Finance will be responsible for day-to-day oversight of INGAA’s business operations including office management, accounting, finance, human resources, and IT. This position supervises the Administrative and Technical Support Specialist, oversees the work of the outsourced HR, IT and Accounting firms, and is a key liaison to independent audit firm, banks, insurance brokers, investment managers, vendors, and other professionals in areas regarding finances, human resources, and administration.

Essential Responsibilities:

Administrative:

Oversee office and administrative management including facilities, space planning, information technology, office systems and equipment, safety, and security.

• Working with outsourced HR Consultant, oversee human resources functions including payroll, benefits, compliance, job description updates, proper onboarding/off boarding of staff, and planning and execution of team building/development activities.
  • Serve as point of contact with retirement plan consultants, responsible for hosting retirement plan committee meetings.
  • Serve as point of contact with ADP payroll and ADP Retirement Services.
• Maintain organizational procedures and ensure document retention and recordkeeping practices are followed (SharePoint).
• Supervise the outsourced IT support vendor and manage IT and telecommunications vendors and contracts to ensure proper functioning of phones, computers, copiers, and other business support functions. Audit current contracts, services and vendors for efficiency, effectiveness and cost savings.
• Administer and manage all general contracts, including office lease.
• Serve as main point of contact for office subtenants ensuring their needs are met and execution of subtenant lease.

Accounting and Finance:

• Review, analyze, and approve monthly bank statement reconciliation and financial statements provided by outsourced accounting firm.
• Working with the outsourced accounting firm, leads the development of the annual budget with support and contributions from staff and approval by CEO.
• Working with the outsourced accounting firm, manage cash flow and forecasting and oversight of all bank accounts and investments.
• Optimize the handling of banking relationships, functioning as secondary contact/approver to CEO.
• Working with external audit and accounting firms, oversee and coordinate the year-end annual financial audit and IRS Federal 990 reporting.
• Serve as board Audit Committee liaison responsible for scheduling and planning Audit Committee meetings.
• Working with the outsourced accounting firm, ensure compliance with Federal, State, local and any other financial, tax reporting and regulatory requirements.
• Support CEO on administrative functions related to managing the board Budget and Dues Committee.
• Administer and manage organization’s insurance policies.
• Ensure that the financial management system includes all appropriate controls to maintain fiscal integrity.
• Participate as a member of the management team.
• Other duties as assigned.

Supervisory Responsibilities

The Director, Administration and Finance is responsible for the direct supervision of the Administrative and Technical Support Specialist; outsourced HR, Accounting, and IT firms; and, in partnership with the CEO, dual supervisory responsibility for the Sr. Meetings Specialist and Executive Assistant.

• Four-year college degree in a related field of study
• CPA or MBA preferred, but not required
• Minimum 7 years management experience, strong knowledge of accounting, human resources, and association management principles and policies and their application
• Prior trade association experience preferred
• Strong oral and written communication and interpersonal skills are required, as there will be extensive interaction with individuals from member companies, and other stakeholders.
• Strong organizational skills with the ability to manage multiple priorities
• Proficiency with Microsoft Office and Excel
• Experience with QuickBooks, Nexonia and
• Experience with SharePoint

INGAA offers a generous benefits package, including a retirement match and health insurance and a hybrid work environment.

INGAA is an equal opportunity employer.

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