Legal Clerk II – SR-12 Government Job Dept-Various Full Time

One (1) full-time temporary vacancy not-to-exceed 6/30/2023 with the Office of the Prosecuting Attorney – West Hawai`i Clerical Unit-District Court/Family Court in Kailua-Kona.  (Appointment may be made at any rate within the salary range advertised above at which appropriate qualified applicants can be recruited.  Starting salary will be based on the qualifications of the person selected).  May be eligible to receive a $3,000 Recruitment Incentive.  Conditions apply.   

One (1) full-time temporary vacancy not-to-exceed 12/02/2024 (noon) with the Office of the Corporation Counsel – Ancillary; Clerical & Support Section in Hilo.

The eligible list may be used for other permanent and temporary vacancies as they arise during the life of the list for the Office of the Corporation Counsel and the Office of the Prosecuting Attorney.  Temporary appointment may lead to conversion to permanent appointment.  

• Prepares and processes standardized legal forms and documents such as subpoenas, motions, petitions, orders, complaints, affidavits, stipulations, and other court documents independently.
• Types from rough draft such materials as letters, memoranda, reports, legal opinions, briefs, proposed legislation, complaints, contracts, and other documents; reviews same for correct form, accuracy, and timeliness.
• Initiates and composes standardized legal forms routinely needed.
• Establishes and maintains case files and records.
• Prepares computer equipment to verify, input, update, correct, and extract data from information systems.
• Coordinates schedules with courts; maintains court calendars and reminds attorneys of court appearances and deadlines for submitting various actions or documents.
• Compiles and readies all relevant materials for use by attorneys in court proceedings.
• Coordinates with court personnel in making corrections to records.
• Researches files and references to obtain information needed by attorneys.
• Responds to inquiries over the phone and/or in person concerning the status of cases or disposition of completed cases.
• Prepares reports of assigned cases and their status.
• Assists in providing training to other employees.
• May take and transcribe dictation.

Training and Experience: 

A combination of education and experience substantially equivalent to:

• graduation from high school, and
• two (2) years of legal clerical work experience involving the preparation, typing, and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms, and documents, and
• possession of a State of Hawai’i driver’s license (class 3) or other comparable driver’s license at time of filing, as applicable to the position.  You will be required to submit your valid driver’s license at time of hire, if the position requires a valid driver’s license.  (The immediate vacancies with the Office of the Corporation Counsel and Office of the Prosecuting Attorney do not require a driver’s license).  

Substitution of education for required experience:  

• Legal Secretary or Paralegal Certificate from an accredited college or university may be substituted for six (6) months of the required experience;
• an Associates degree or higher from an accredited college or university in Administration of Justice, Business Administration, Communications, Criminal Justice, English, Paralegal Studies, or Political Science may be substituted for lack of the required experience on a year for year basis (examples: 30 college credits equals one (1) year of experience, an Associates degree or higher in the above disciplines can be substituted for all two (2) years of the required experience).  Scan and attach official college transcript to be credited for the substitution of experience.

Examination:  All applicants who meet the minimum qualification requirements will be assigned a score of 70 points.  An education and experience evaluation will be conducted based on the applicant’s training, education and experience as presented in the application.

Please read the minimum qualification requirements carefully.  Be certain to list all pertinent training and experience, as this may be important in determining your examination score.  It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.  

Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. 
 
Note:  In-person interviews and/or further testing in Hawai’i County may be required at the discretion of the hiring department/agency.  If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.  

Knowledge of:  legal terminology; form, content, and use of legal documents; legal processes and procedures; the various types of court actions and associated processes; filing methods and systems; grammar, spelling, and word usage; law office practices and procedures.

Ability to:  prepare and type or keyboard documents, standard forms needed for specific legal actions, and other materials accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; locate and abstract data from legal files and records; establish and maintain case files and systems of legal records; operate computer equipment to input, verify, update, and extract data from information systems; provide information to defendants, witnesses, attorneys, court personnel, and the public; explain legal processes, procedures, and/or departmental policies; work within constant time constraints and deadlines; as applicable to specific positions, take and transcribe notes accurately; applicants may be required to demonstrate ability by satisfactorily passing a performance exercise at the time of interview; deal effectively with employees, attorneys, court personnel, and the public.

Physical Requirements:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:  Light

Please scan and attach these supporting documents to your on-line application, if required:

• an official college transcript,
• a valid driver’s license,
• a temporary assignment verification, 
• professional licenses, and/or
• certificates,

Veterans applying for veteran’s preference points shall also scan and attach their DD-214 form and as needed, their VA claim letter to the on-line application.

ELECTRONIC NOTIFICATION TO APPLICANTS:
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you.  We will not be responsible in any way if you do not receive our emails or fail to check your email box or NEOGOV account INBOX in a timely manner.  Checking your NEOGOV account INBOX daily is recommended and is the most secure method to check on notices sent to you.  This is a new feature created by our vendor, NEOGOV. 

Please add [email protected] to your contact list.  Open your NEOGOV account using your user name and password.  In the upper right hand corner of the account is your name, and under your name, click on INBOX to view all notices sent you.  The notices will appear here in the INBOX even in the event you don’t receive it on your cell phone, computer, or other electronic device.  This is the best way to check and view all notices sent to you. 

You will receive a confirmation email upon successfully submitting your application.  Failure to receive this confirmation email, indicates that your application was not submitted.