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Section 1: General Information
Job Title: Junior Human Resources Associate
Function: Human Resources
FLSA status: Non-Exempt
Division: Florence Manufacturing (KY, USA)
Supervisor Title: HR Manager
Location: L’Oréal USA North America
Section 2: Job Summary
HR Generalist duties which include onboarding new employees, managing HR workflows, facilitating employee moves, organizing new hires for orientation, preparing organizational charts, managing and analyzing HR reports, prepping meeting materials, maintaining HR records, managing full-cycle recruiting process, drafting HR announcements, and presenting culture improvement recommendations.
HR Specialist responsibilities include employee relations event management (ex. Bring Your Child to Work Day, Volunteer Day) and coordination including all of the logistics from invites and catering to managing presenters and assisting with content.
Administrative and compliance duties such as managing employee files and supporting documentation to ensure accurate and complete employee records, organizational charts, applicant flow records, announcements etc.
Support HR Manager which may include calendar scheduling and maintenance, travel, and expense reporting, preparing meeting presentations, etc.
Payroll responsibilities
HR Special projects/responsibilities as defined by department management
Section 3: Job Requirements
- Candidates must have received a Bachelor’s degree within the last 12 months OR must have graduated with a Master’s degree within the last 12 months with no gap more than 5 months in education history
- Possess a 3.0 GPA or higher
- Prior internship or office experience preferred
- Have excellent organizational skills, keen eye for attention to detail and proven ability to handle multiple tasks in a fast-paced environment
- Possess strong verbal communication, writing and interpersonal skills along with the ability to form strong cross-functional relationships
- Have demonstrated use of analytical skills – both using tools (ex. Excel, Business Objects, etc.) and problem solving/critical thinking skills
- Strong attention to detail while juggling multiple priorities
- Possess cross cultural awareness and high emotional intelligence
- Be self-motivated and have a strong work ethic and sense of confidentiality
- Have a “customer service” orientation with ability to escalate issues when appropriate
- Computer proficiency including Microsoft Office Suite of products including Microsoft Office – Excel, Word, -PowerPoint and Microsoft Outlook for email, calendar, contacts, scheduling and task management required
- Strong interpersonal, communication (verbal and written), presentation and networking skills.
- Demonstrates ability to work in a fast-paced environment with composure, as well as independently.
Section 4: Judgment and Decision Making:
Decisions made by the HR Intern can directly impact Safety, Quality, Delivery, Cost, Environment and Morale. They must make these decisions with only intermittent involvement from Supervision based on the knowledge gained from their trainings.
Safety: Fully supports an independent safety culture and works proactively to accomplish the safety mission in the plant of Zero Accidents.
Quality: Supports and embraces the quality mission of the plant.
Delivery: The ability of the HR Intern to meet the production demands ensures that our customers receive our products on time.
Cost: Operation of the HR Intern activities according to the standards ensure that cost to produce is aligned with the financials.
Environment: Supports and embraces the environmental mission of the plant.
Morale: Must be an actively engaged employee exhibiting a positive attitude and a focus on teamwork to achieve best in class results.
Section 5: Essential Physical Requirements:
Long periods of sitting at desk;
Occasional lifting up to 40lbs
Section 6: Financial Scope :
Annual Budget Responsibility: $N/A
Annual Revenue Responsibility: $N/A
Section 7: Essential Duties and Responsibilities:
Tasks, Duties & Responsibilities
1. Performs customer service functions by answering employee requests and questions.
2. Audit I-9 documentation and maintains books current.
3. Conducts audits of various payrolls, benefits or other HR programs and recommends any corrective action.
4. Assists with the preparation of employee events.
5. Assists HR Director with various special projects.
6. Assists with recruitment and interview process.
7. Assist with preparation of new employee orientation.
8. Makes photocopies, faxes documents and performs other clerical functions.
9. Helps maintain company organization charts and the employee directory.
10. Files papers and documents into appropriate employee files.
11. Assists or prepares correspondence.
12. Prepares new employee files.
13. Processes mail.
14. Performs other duties as assigned.
Section 8: Required Competencies:
1. Must demonstrate 100% responsibility.
2. Must have a technical aptitude with a willingness to learn new operations / technologies.
3. Must produce World Class Results through teamwork, selflessly developing and training others for success.
4. Must have a positive attitude and be open to new ideas and concepts.
5. Must thrive within a changing organization requiring the need to multi-task.
6. Must listen for understanding and communicate using the Who, What, When, Where and How model.
7. Must resolve conflicts directly and be committed to team decisions.
Please note: This job description does not list all duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.
We are an Equal Opportunity Employer and take pride in a diverse environment. We do not discriminate in recruitment, hiring, training, promotion or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.
If you require a reasonable accommodation to complete an application for a recognized disability under applicable law, please email USApplicationAccommodation@ support.lorealusa.com. Please note this email will only respond to specific requests for assistance completing the application as a request for accommodation for a disability. All others will not be considered.
Job Types: Full-time, Part-time, Internship
Benefits:
- Employee assistance program
- Employee discount
- Paid time off
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
COVID-19 considerations:
Masks are required at all times. Thorough COVID procedures are in place to ensure the safety of all employees.
Work Location: One location
