Maxonic Hiring for Research Administrator at Oakland, CA Full Time

Job Description

• Provides pre-award and non-financial post award oversight for sponsored projects in the Kaiser Permanente Northern California (KPNC) region.
• Works on simple to moderately complex and diverse research portfolios that require analytical skills and an understanding of applicable rules and regulations, including but not limited to program-specific administrative guidelines for both federal and non-federal funding agencies, OMB Uniform Guidance, PHS Grants Policy Statement, and FAR clauses.
• Willingness to learn new skills with a basic understanding of research administration and administrative systems, including but not limited to era Commons, PeopleSoft, and Cayuse.
• With guidance from senior team members and research administration leadership, collaborates and coordinates with all levels of personnel both internal and external to the KPNC region to ensure accurate proposal development and submission and negotiation and facilitation of funding agreements with federal, state, local governments, universities, pharmaceutical companies, non-profit organizations, and foundation.
• Responsible for monitoring compliance of sponsored projects administration with all applicable internal and external, federal, and non-federal research regulatory requirements.
• Maintains and supports a culture of compliance, ethics, and integrity. Maintains knowledge and assures departmental compliance with Kaiser Permanente’s Principles of Responsibility and policies and procedures, and applicable regulatory requirements and accreditation standards.

Roles and Responsibilities 

• Works autonomously with Investigators, Project Managers, and research staff to provide pre- and post-award research administration support.
• Manages the proposal development process of simple to highly complex external and internal research proposals.
• Develops budgets and ensures all sections of required applications are prepared completely and accurately prior to submission and in accordance with established agency/institutional guidelines.
• Advises and answers questions from investigators and research teams relating to pre-award administration and proposal development, including the interpretation and application of granting agency policies, procedures, and regulations.
• Prepares standard forms, enters grant information, and uploads materials to submission portals, including but not limited to Cayuse and ensures all internal review processes/approvals are completed at the time of submission.
• Reviews any errors, makes all necessary corrections, and ensures proposals are successfully submitted to sponsors.
• Completes data entry of all proposals into tracking database.
• Works autonomously with Investigators, Project Managers, and research staff on post-award activities for simple to highly complex grants or contracts. Reviews, negotiates, and processes incoming award/contract documents and modifications to existing agreements.
• Prepares, edits, negotiates, and processes outgoing subaward/subcontract agreements.
• Manages award setup and ongoing maintenance in PeopleSoft Grants module and ancillary tracking database.
• Advises Investigators, Project Managers, and research staff in accordance with sponsor requirements and deadlines related to progress reports, carry forward, prior approval, and no-cost extension requests.
• Prepares, completes, and submits progress reports, carry forward, prior approval, and no-cost extension requests related to awarded projects and in accordance with sponsor requirements and deadlines.
• Serves as liaison to, collaborates and coordinates with administrative offices of federal agencies, state and local government agencies, private funding agencies, universities, contractors, and consultants, as well as internal partners such as the Kaiser Foundation Research Institute and other KP departments.
• Advises and answers questions for Principal Investigators and research staff on all aspects related to the administration of sponsored projects and helps to ensure compliance with all terms and conditions of award, sponsor requirements and/or Kaiser Permanente policies and procedures.
• Works closely and collaboratively with Finance Administration to ensure accurate and comprehensive award/contract management for the lifecycle of the sponsored project.
• In partnership with Finance Administration, advises and answers questions for project staff on financial administration aspects of awards. Performs other duties as required. 

Education:

• Bachelors