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Purpose
The primary purpose of this position is to administer the personnel, payroll and benefit functions of the facility under the direction of the Executive Director in accordance with current federal, state and local laws. The Payroll Clerk must provide help in assisting employee’s in completing new hire packets, and function in an accurate and proficient manner.
Essential Job Functions Duties and Responsibilities
Payroll Functions
Plan, organize, implement, evaluate and direct the facility personnel, payroll and benefit functions.
Assist in developing and maintaining policies and procedure that govern personnel, payroll and benefits.
Interpret the facility personnel policies to supervisors, employees, visitors and government agencies.
Review and balance entries to payroll and benefit systems to assure accuracy and compliance with established procedures.
Prepare monthly financial and statistical reports for the Executive Director.
Maintain personnel and payroll files to assure compliance with facility, federal, state and local guidelines.
Utilize, provide and evaluate reports for tracking licenses, TB test, CPR, evaluations, job observations and reports generated for department directors.
Required Knowledge, Skills and Abilities
Must possess the ability to make independent decisions, follow instructions, and accept constructive criticism. Must be able to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public. Must be able to work with ill, disabled, elderly, and emotionally upset people within the facility. Must be able to speak, write and understand English in a manner that is sufficient for effective communication with supervisors, employees, residents, and families.
Education and Experience
High school diploma or equivalent.
Prefer experience in Personnel/Payroll
Licensing/Certifications
None.
Physical Requirements
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Individuals who pose a direct threat or significant risk to the health and safety of themselves or others in the work place will not be considered qualified for employment if physical requirements cannot be eliminated or reduced by reasonable accommodation.
Essential functions are carried out in a variety of positions including standing and sitting. To meet residents’ needs, all positions require the ability to move freely through the building. Other physical demands are required as described below.
Task
Requirement
Frequency (Place X in approp. box)
Constantly
Frequently
Occasionally
Rarely
Seeing
Yes
X
Hearing
Yes
X
Tactile Sense
X
Talking
Must convey detailed and important spoken instructions to others accurately
X
Climbing
X
Balancing
X
Stooping
X
Kneeling
X
Crouching
X
Pulling
30 lbs.
50 lbs.
Pushing
30 lbs.
50 lbs.
Standing
X
Walking
X
Reaching
X
Fine Motor
Typing
X
Grasping
X
Twisting
X
Repetitive Motions
Typing
X
Lifting
30 lbs.
50 lbs.
Crawling
X
Static Position
X
Carrying
30 lbs.
50 lbs.
Other
Equipment and Tools
List equipment and tools operated and the frequency of use:
(Those that cannot be delegated to a co-worker.)
Facility Vehicles: Equipment: Computer and personal communication devices
Business office equipment
Tools: Other:
Working Conditions
Check which working conditions the employee is subject to:
Physical Conditions:
Extreme temperatures Noise Wet and/or humid Vibration
Workplace Hazards:
X Blood, body fluids and/or infectious disease Hot Water Mechanical Electrical
Chemical Gasses Other___________
