Museum of Science and Industry, Chicago Hiring for Government Affairs and Business Development Coordinator at Chicago, IL Full Time

About Us: The Museum of Science and Industry, Chicago is the largest and most interactive science museum in the Western Hemisphere. Chicago’s Museum of Science and Industry (MSI) exposes guests of all ages to awe-inspiring exhibitions that spark curiosity and bring science to life. MSI’s mission – to inspire the inventive genius in everyone – is realized through its world-class exhibitions and engaging guest experiences. The Museum of Science and Industry provides programs and experiences that deepen the engagement of students and teachers in science and science-related disciplines, with a vision to inspire and motivate our children to achieve their full potential in the fields of science, technology, engineering and math.

We offer a creative, collaborative, and innovative environment for our employees. Our employees get great perks such as: benefits starting day one of your employment, free admission to MSI for family and friends, free admission to other museums, free parking in MSI’s garage and more! If you are equally passionate about our vision and want to be surrounded by a team of dynamic, smart and innovative people, the Museum of Science and Industry is the right place for you!

The Job: The Government Affairs and Business Development Coordinator is responsible for providing general administrative support and coordinating multiple project plans in collaboration with the VP, Government Affairs and Chief Business Development Officer.

This position requires occasional evening special event and weekend programming availability.

Responsibilities:

• Staff the VP, Government Affairs and Chief Business Development Officer with meetings and events, including preparing slides, presentation notes, briefing memos, agendas, confirmation emails/calls, etc.
• Plan, schedule, and prioritize work activities and assignments to ensure efficiency and accuracy of assigned duties.
• Plan, execute and staff special events and ceremonies for government officials, donors, etc. tied to various exhibits of the Museum, in collaboration with department leadership.
• Calendar management, travel arrangements, answering and directing all incoming calls, manage incoming/outgoing mail.
• Manage multiple projects simultaneously, and follow through on issues in a timely manner, including the audit and status tracking of brand-related projects across the institution.
• Represent the Museum at a variety of community meetings and proved detailed summaries as well as execution of all follow-up activities including but not limited to follow-up action items, communication on behalf of MSI leadership, etc.
• Collaborate with the team to ensure that all government efforts (Federal, State, and local), events, and interactions represent MSI in the best way.
• Provide support with the Business-to-Business (B2B) marketing and collateral of MSI projects to prospective clients.
• Research prospective vendors for traveling exhibits and maintain current contact information for vendor lists.
• Compose and edit correspondence and materials (including presentations and special reports).
• Maintain full life cycle of department’s budget process by tracking and updating budget spreadsheets, debit account lines appropriately, prepare forecasting budget reports and prepare final department budget for leadership review.
• Prepare, reconcile, and submit expense reports for division leaders through the Museum’s expense management system.
• Manage the submission of division contracts through the Museum’s contract management system and maintain the filing system of division contracts.
• Act as a liaison with other MSI division and outside vendors.
• Other duties as assigned.

Qualifications:

• Three (3) to five (5) years of related experience.
• Bachelor’s degree is a plus.
• Must be exceedingly well-organized, flexible, and enjoy the administrative challenges of working with a growing team.
• Must have ability to interact with staff at all levels in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient; a high level of professionalism and confidentiality is crucial to this role.
• Must possess expert level of written and verbal communication skills, strong decision-making ability, analytical skills and attention to detail are equally important.
• Strong note-taking and meeting-minute skills.
• Excellent calendar management skills including the coordination of complex executive and committee meetings.
• Must be proficient in MS Office Suite including Word, Excel, PowerPoint and Outlook and possess the ability to quickly learn new systems.
• Demonstrate an ability to finesse and prioritize changing priorities and leadership requests.
• Must be able to work occasional evening events or weekends.
• Language:
• Ability to read and interpret documents such as procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of employees of the organization.
• Mathematical
• Ability to calculate figures and amounts such as percentages, area, circumference, and volume.
• Reasoning:
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
• Physical:
• While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.
• The employee frequently is required to stand, walk, and reach with hands and arms.
• The employee is occasionally required to sit; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell.
• The employee must occasionally lift and/or move up to 25pounds.
• Work Environment:
• The noise level in the work environment is usually moderate.

The Museum of Science and Industry is an Equal Opportunity/Affirmative Action employer, which includes providing equal opportunity without regard to race, color, religion, gender, national origin, disability, or protected veteran status.

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