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Originally founded as a small construction company in 1949, Nabholz is now a team of more than 1,200 industry leading professionals working together to serve our clients, communities, and each other. Over the last 73 years, we’ve grown into a national multi-service contractor offering a full range of construction, industrial, civil, and environmental services.
We are proud to offer you:
Medical, Dental and Vision Care
401(k) Retirement Savings Plan with Company Matching Contributions
Long-Term Disability Insurance
Company-Paid Life Insurance
Supplemental Voluntary Life and Accidental Death and Dismemberment Insurance
Dependent Voluntary Life Insurance
Accident Recovery
Flexible Spending Accounts
Paid Holidays and Vacation
Direct Deposit
Wellness Program with Incentives
Summary:
The Administrative Assistant position is responsible for a variety of daily tasks and activities that are essential to the smooth operation of the Employee Services and Benefits Department. This position handles a wide variety of tasks requiring high attention to detail, accurate data entry, and effective prioritization and escalation of administrative issues.
Essential Duties and Responsibilities:
Maintain and regularly update Employee Services & Benefits SharePoint site, including posting and updating of benefits documents, enrollment deadlines and processes, as well as organizing the site in a manner most beneficial to employees.
Personnel, benefit, and medical file routine filing and organization for all Nabholz offices (regularly 1,100-1,400 employees).
Monthly benefit bill processing for all locations.
Preparation of new-hire and benefits packets.
Process employee address changes and employee updates.
Answer department phone and provide positive, professional response and assistance to callers.
Promotions/demotions tracking, and scheduling of initial training for first-time managers.
Data entry as directed including benefits enrollment, and other matters.
Issue initial letter to employees relating to payroll transfers.
I-9 updates, purging of records as required by law or regulation, and assisting with I-9 verification process mandated by particular Nabholz clients; direction will be provided.
Continuing education and travel planning assistance for Employee Services and Benefits team.
Contact and issue form or schedule face-to-face exit interviews with Employee Services Team Member, scheduling new-hire orientation training, on-boarding training, and follow-ups.
Posting of relevant matters on Nabnet employee intranet, provide assistance with updating the HR Calendar for the Team on a regular basis.
Preparation and dissemination of service stickers and employee birthday cards.
Assist with annual benefit enrollment audits.
Distribute 60-day employee performance reviews and assist with coordinating dissemination of annual performance review forms and tracking of responses.
Administer Safety Glasses Program.
Must maintain complete confidentiality of all Employee Services and Benefits matters.
Assist in planning and preparation of office or company events.
Limited travel may be required if requested by the team.
This job is safety sensitive for medical marijuana purposes.
All other tasks as assigned.
Education/Skill Requirements:
1-2 years business or technical training plus minimum 2 years administrative experience or equivalent combinations training and related experience.
High School Diploma or GED preferred.
Working knowledge of general office procedures plus ability to organize and coordinate group work efforts required.
Excellent communication (written and oral) skills required.
Bi-lingual required (Spanish and English)
Proficiency with complete suite of Microsoft Outlook is required with strengths in Word, Excel, and PowerPoint.
Physical Demands:
Ability to continuously sit, stand, or walk.
Ability to bend, squat, climb stairs, and lift frequently.
Ability to lift up to 5 pounds often and up to 25 pounds occasionally.
Work environment:
Office, cubicle or workstation.
AA/EOE. Women, Minorities, Veterans, and Disabled People Encouraged to Apply
Nabholz is an Equal Opportunity Employer and does not discriminate on the basis of sex, race, color, religion, sexual orientation, national origin, cultural heritage, ancestry, political belief, age, marital status, pregnancy, physical or mental disability, protected veteran status or any other characteristic protected by federal, state or local laws.
Employment at Nabholz is subject to post offer, pre-employment drug testing. Nabholz is a drug-free workplace and an E-Verify employer. The above description covers the principal duties and responsibilities of the job. The description shall not, however, be construed as a complete listing of all miscellaneous, incidental, or similar duties which may be required from day-to-day.