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New England Air Systems is looking for a full-time HR & Office Coordinator that greets our employees and customers in our Williston office.
This person sits at the front desk greeting people but is responsible for helping in all aspects of the business. It is important that this person be on time and reliable. Our office hours are Monday through Friday 7:30 am – 4:30 pm.
Your typical work day looks like the following:
Greet customers, vendors, potential employees, and other guests.
Responsible for answering and directing all incoming calls.
Sort and distribute incoming mail.
Enter packing slips for the Finance team.
Collect all timecards of field employees.
Maintain inventory for office supplies, cleaning supplies and kitchen supplies.
Order supplies for office, kitchen, and other requests.
Clean the office kitchen at the end of the day.
Collect credit card applications for all departments.
Contact IT Support with employee IT issues.
Assist in the planning of Summer BBQs, Holiday Party, Retirement and Anniversary Gifts.
Create the monthly newsletter that goes out to all employees.
Organize the apprenticeship program for plumbing, service and sheet metal.
Assist with HRIS (Human Resources Information System) implementation.
Creating electronic files for new hires.
Management of our internal devices such as phones and iPads with the help of an IT consultant.
Attends and participates in Monthly Safety Meetings.
Troubleshoot questions from employees about anything company related.
Build social media accounts – Facebook, Instagram, LinkedIn to increase traffic to our website.
Maintain the company website through WordPress.
Create a social media plan to engage customers and execute the plan for the company.
Familiarity with Microsoft Office Suite is preferred.
Other preferred traits include:
Strong written and verbal communication
Strong organizational skills
Attention to details
Time management skills
Ability to work independently
Reliable and punctual
Able to prioritize work and meet deadlines
Takes ownership for the job and is motivated to do well
Team player and willingness to support others
Comfort with multitasking
We are looking for a long term hire who has reliable transportation to our Williston office. The role reports to the HR Manager.
We provide great benefits including medical, dental, vision, life, disability, and 401K benefits. We also offer paid parental leave. Our company has been voted one of the best places to work in Vermont over the last 3 years.
