Nierman Practice Management Hiring for Continuing Education Events Coordinator Job at Tequesta, FL Full Time

Do you want to be part of a nationally recognized, collaborative, and downright amazing small business? Nierman Practice Management is an established, entrepreneurial-style dental software, billing, and continuing education company. Trusted for over 33 years, our dental solutions make dental sleep medicine and medical billing for dentists easy by providing the key continuing education, systems and ongoing resources needed for success.

As our Continuing Education Event Coordinator, you will execute Nierman Practice Management’s (NPM) events (internal & external meetings, exhibits, speaking engagements, CE seminars) to ensure a successful outcome and experience that reflects the quality of the NPM brand.

You will be responsible for activities & tasks related to these events, including registration, communication with registrants, logistics (shipping & receiving materials needed for events), inventory management, hotel/meeting location attainment, catering, coordinating events details with NPM reps, other speakers & exhibitors, marketing materials, marketing campaigns, CE credit management.

Specific Responsibilities Include…

Mobilizing, Coordinating & Communicating

• Maintain communication with attendees, exhibitors and speakers regarding all event logistics.
• Acquire venue contracts for seminars and events. Coordinate with venues (i.e. hotel) regarding pre-and post-details of events.
• Manage the flow of operations during an event to ensure that everything runs smoothly, including setup (i.e. AV, attendee materials & learning stations), activities, catering (i.e. breakfast, lunch & breaks) and tear down/pack up/cleanup.
• Develop relationships with seminar attendees and sponsor partners to maximize awareness and results.
• Pack & ship materials for meetings and seminars (events).
• Coordinate travel for NPM reps and other speakers (flight, hotel, other transport as needed).

Organization

• Maintain inventory system of office materials and supplies needed for packaging, shipping, meetings, and seminars. Includes promotional items.
• Acquire meeting lists from outside meeting coordinator and enter into CRM.
• Gather needed information & submit seminar information for CE credits. File accreditation paperwork.
• Maintain the NPM seminar area: schedule cleaning service, organize seminar room, organize break area, order adequate coffee and tea supplies, shop for breakfast and breaks, order lunch and reception items as applicable, clean up seminar areas after seminar is complete.
• Manage seminar attendee registration & payment, attendee list and count. Ensure that registration goals for each seminar are on track.

Promotion

• Oversee promotion of NPM seminars to ensure they are well attended by the target audience.
• Brainstorm ideas for campaigns to engage audience and drive registrations for seminars.
• Ensure accurate and up-to-date information of seminar web-pages and digital/print materials.
• Assist with marketing efforts (i.e., engage with social media posts, identify/create target lists for e-mail campaigns, e-mail blasts, content for marketing pieces).
• Contact current, past & potential clients by phone, text, social media and/or email to promote and drive registrations for seminars.

Planning, Strategy, & Leadership

• Be the ambassador of Nierman CE and facilitate a cohesive community amongst alumni, speakers, partners, and NPM team.
• Schedule & drive pre and post event team meetings to discuss execution of plan with reps.
• Maintain communication with sales representatives and NPM team to create buzz around seminars and the dates/locations.
• Identify industry meetings for NPM to exhibit, complete exhibitor registrations.
• Maintain updated list of industry meetings, work with executive team to strategically schedule NPM seminar dates using this and other information.

Required Qualifications:

• Minimum 2 years’ experience in event coordination (professional, continuing education events is a plus).
• Proficient computer skills & familiarity with Office 365 apps, Hubspot or another CRM.
• Availability for occasional travel within the US.
• Excellent written and verbal communication skills.
• Positive attitude, and teamwork mentality, along with strong independent work ethic.
• Creative, driven, and growth oriented.
• Organizational skills suited for a fast-paced environment.

Job Type: Full-time

Pay: $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off

Schedule:

• Day shift
• Monday to Friday

Ability to commute/relocate:

• Tequesta, FL 33469: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Please tell us more about what interested you in this role.

Experience:

• Events management: 2 years (Preferred)

Work Location: One location