One Workplace Hiring for Project Manager, Space & Occupancy Planner Job at San Francisco, CA Full Time

We are Splice. We’re passionate problem solvers who focus on providing our clients with the experience and flexibility to deliver the right solution for every single challenge.

Splice is the professional services division of One Workplace, providing FF&E project integration, post-occupancy and MAC (move/add/change) management services acting on behalf of the client. Our drive and dedication to providing our clients with innovative spaces and solutions has helped us expand our footprint, and now it’s time to expand our team.

Location: San Francisco, CA

This position is responsible for space and occupancy planning project delivery and furniture services at a client site. Act as single point of contact (POC) on CAD/CAFM and Move Management projects. Will manage the project from evaluation, preparation of quotation, scheduling, and onsite supervision through project completion. Collaborates with Client and Business Partners for various space management services and needs (including, but not limited to: Space and Occupancy Planning, Move Coordination, Asset Management, and the management of data relating to these activities).

Responsibilities:

• Oversee and execute Move/Add/Change (MAC) process
• Act as main point of contact (POC) for client for all project communications during the project process
• Strong organizational skills and the ability to manage multiple projects and assignments
• Track, update, and maintain information utilizing CAFM systems and AutoCAD drawings
• Proactively review, identify, and resolve data discrepancies
• Support remote office leads through floor plan updates, test fits, training on internal systems, and resolving issues that arise
• Coordinate project management activities with building/facility management and key client stakeholders, including pre and post project walk throughs
• Coordinate with and/or manage third-party vendors
• Manage project execution in the field
• Manage accurate and detailed project files to include key project decisions and customer/project requests/revisions
• Develop and resolve open issues/punch list, and complete closeout documentation
• Ensure accurate and timely quoting and billing
• Manage project on time and on budget
• Attend and actively participate in all project, construction and /or design, and team meetings as required
• Assist client with product research, specification development, and recommendation based on project goals and research findings
• Manage furniture-related service requests / work orders
• Generate metrics reports
• Makes recommendations to enhance operational efficiency, service delivery, cost savings, and innovative service advancements for functional areas
• Perform other duties and complete ad-hoc requests as assigned

Education/Experience

• Bachelor Degree
• Five+ years related experience

Knowledge/Skills/Abilities

• Experience in strategic occupancy planning and move processes, furniture systems, design solutions. Understanding of support team functions, such as network & telecom equipment, trades, facilities management, and the roles & responsibilities of the vendor partners.
• Experience developing working budgets with limited facts and figures, with the ability to manage financials, develop and report metrics for vendor and team performance.
• Knowledge of and keen interest in workplace space trends and implications to the client engagement.
• Requires ongoing active search and understanding of new and emerging workplace technologies and their potential application and/or impact on client engagements. Must be comfortable discussing/presenting findings with client.
• Must be extremely organized with strong time management skills, and proven ability in juggling changing priorities and developing creative solutions to operational demands.
• Requires excellent verbal and written communication skills with the ability to effectively communicate with client, vendors, employees and departmental representatives
• Critical thinker with ability to proactively identify issues and propose creative solutions
• Ability to read and interpret floorplans and furniture drawings
• Proficiency in a variety of software: Microsoft Office, Google Suite, CAFM systems, and AutoCAD systems; ability to learn internal systems
• Comfortable with intermittent workloads, unusual hours and significant time spent out of the office

Job Type: Full-time

Pay: $85,000.00 – $95,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Paid time off
• Referral program
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Application Question(s):

• How many years of Project Management experience do you have?
• Are you able to work on-site, 5 days a week in San Francisco?

Education:

• Bachelor’s (Required)

Experience:

• AutoCAD: 3 years (Preferred)
• Space & Occupancy Planning: 5 years (Preferred)

Work Location:

• One location

Work Remotely:

• No

Work Location: One location