Orange County Fire Authority Hiring for Legislative Affairs Program Manager at Irvine, California Full Time

DESCRIPTION
Base Salary Adjustments:
2.30% effective June 28, 2024
2.50% effective June 27, 2025
2.50% effective June 26, 2026

This is a continuous recruitment with a first application review date of December 4, 2023. Qualified applicants who apply before December 4, 2023, will be invited to participate in the selection process listed below in the Schedule of Events section of this recruitment announcement. Applicants who apply on or after December 4, 2023, may be included in an additional selection process. The dates of an additional selection processes may be released following the first application review.

The Orange County Fire Authority (OCFA) is currently recruiting for the position of Legislative Affairs Program Manager. Reporting to the Assistant Chief of Business Services, the Legislative Affairs Program Manager provides leadership by directing and coordinating the Authority’s legislative affairs and government relations programs and activities in s upport of one of the largest and most progressive fire service agencies in California.

This includes mo nitoring federal and state legislative activities that affect the Authority; advising the Board of Directors and executive management on legislative matters and assists in developing the Authority’s legislative platform; developing messaging and narrative for presentation before state and federal legislative bodies; liaises with the Authority’s member agencies regarding legislative matters; serving as grants manager for the Authority; identifying and tracking grant opportunities; developing grants and associated performance reports; and performs related duties, as assigned.
SUPERVISION EXERCISED
Exercises no direct supervision over staff.
CLASS CHARACTERISTICS
This is a management classification responsible for planning, organizing, reviewing, and evaluating legislative activities at the federal and state level; analyzing, making recommendations on, and executing the Authority’s legislative platform; and researching, developing, and monitoring grants for the Legislative Affairs section of the Business Services Department. Incumbents are responsible for performing specialized and complex work involving significant accountability and decision-making responsibilities, which include developing and implementing policies, procedures, and strategic planning for assigned programs, program budget administration and reporting, and program evaluation.

Incumbents serve as a professional-level resource for the Assistant Chief of Business Services and Authority executive leadership. Incumbents serve as a subject matter expert for organizational, managerial, and operational analyses and studies, strategic long- and short-range program development, and advising executive leadership on strategic program initiatives. Performance of the work requires the use of considerable independence, initiative, and discretion within broad guidelines.

ESSENTIAL FUNCTIONS
EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, manages, and oversees the daily functions and activities of the legislative affairs and government relations programs, and grants development and administration.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the areas of assignment; recommends and administers policies and procedures; ensures program compliance with applicable regulatory, legal, and reporting requirements.
• Participates in the development, administration, and oversight of assigned budgets; recommends funding for professional consulting services, materials and supplies in order to accomplish long- and short-range planning and strategic initiatives; ensures compliance with budgeted funding.
• Develops and standardizes procedures and methods to improve and continuously monitor the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems; identifies opportunities and makes recommendations for improvement.
• Prepares staff agenda reports and makes presentations to Board Committees and the Board of Directors.
• Conducts research and analysis to evaluate impact and provide information and recommendations on current and proposed legislation, regulations and other local, regional, state or national issues of importance to the Authority.
• Facilitates communication between Authority departments, executive management, Board of Directors, member agencies, and legislators regarding the impact of pending legislation and regulations and coordinates development and presentation of the Authority’s position; may request the introduction of legislation and regulations to further the goals and mission of the Authority.
• Collaborates with and directs the work of consultant lobbyists; provides messaging and narrative for utilization by lobbyists serving as Authority spokespersons at the federal and state level to advance the Authority’s legislative platform.
• Researches and identifies grant opportunities for priority projects and programs; develops and submits grant applications; monitors the administration of grant funds once awarded and develops grant-required performance reporting.
• Stays abreast of new trends and innovations relative to the areas of assignment; researches emerging products, services, and enhancements and their applicability to Authority needs.
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS
Education and Experience
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to a bachelor’s degree in political science, public administration, or a related filed.

Experience: At least five (5) years of responsible professional-level experience analyzing and developing recommendations on complex legislative or governmental issues.
Highly Desired Qualifications

• Experience working with elected officials at the Local, State or Federal level.
• Experience pursuing legislation at the State or Federal level.
• Experience preparing a 2-year legislative platform.
• Experience managing an agency’s grant program.

Licenses and Certifications

• Possession of a valid California Class C Driver License is required at time of appointment.

This classification is subject to enrollment in the California DMV Pull Notice Program, which periodically provides Risk Management with the incumbent’s Driver License records and status.

TENTATIVE SCHEDULE OF EVENTS:

• First Application Review: Monday, December 4, 2023, at 08:00 am
• Oral Interview: Week of December 11, 2023
• Selection Interview: Week of December 18, 2023
• Hire Date: TBD

To view the required knowledge, skills, and abilities, please review the job description at ocfa.org
SUPPLEMENTAL INFORMATION
PHYSICAL DEMANDS
Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, and to operate a motor vehicle to visit various Authority and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Standing in and walking between work areas is frequently required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds.
ENVIRONMENTAL CONDITIONS
Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.
SELECTION PROCEDURE
Initial Selection Review
The Human Resources Department reviews all initial application materials to identify qualified applicants. Applicants meeting minimum qualifications will be invited to the first phase of the recruitment process. The OCFA reserves the right to refer only the better qualified applicants if the number of applicants is high. If the number of applicants is high, the review process may include a secondary screening (by a panel of job knowledge experts) of the applications and/or supplemental questionnaires in which the better qualified applicants are referred to the next phase of the recruitment process. Because recruitment processes vary, applicants are advised to thoroughly review the job announcement before submitting their online application materials.
Testing
Testing for this position may include, but is not limited to the following: written exam, practical exam, panel interview, physical ability test, assessment center, oral presentation, project assignment, etc. If a revision is made to a testing component during a recruitment process, the assigned recruiter will notify by email all affected applicants.
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