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We are seeking a Human Resources Virtual Assistant to assist with posting job ads, onboarding/offboarding new team members, supporting the HRM and with general HR activities.
This position has flexible hours and lets you work from anywhere. You’ll be working in a start-up company of 30+ people, with many opportunities for promotion, bonuses, and advancement.
Here’s what we are looking for…
Specific Role Experience and Competency
[Importance 70%]
HR Activities
[Importance 60%]
What you’ll be doing
Managing the onboarding of new staff.
Managing the offboarding for all leavers.
Posting job ads on various channels.
Managing relationships with all shortlisted candidates and recruitment channels.
Managing a repository of recruitment channels, including their pricing and specialisms.
Reviewing applicant resumes and co-ordinating the entire hiring process with team leads and project managers – e.g. ensuring mini-tests are completed, organising and setting up interviews and facilitating communication with all parties.
Preparing and managing all HR documentation including NDAs, contracts, handbooks, announcements etc. to ensure that they are released and completed in a timely manner.
Creating and managing an organized filing system, ensuring security of all confidential materials.
Working proactively with the HRM, PMs and Team Leads to identify skills and people requirements.
Producing HR reports for the HRM.
Create and manage key HR documentation such as organisational charts.
Work closely with the payroll department.
What you’ll need
Mandatory
2+ years’ experience working as a VA.
2+ years of experience in working in HR in any capacity.
Winning hearts and minds of people across the organisation to ensure you get the corporation to meet deadlines and targets.
Proven to be resilient. You’ll need to continuously problem-solve in order to complete your responsibilities.
Strong experience with Excel – Pivot Tables, Charts, Formulas, etc.
Desirable
Experience within an affiliate or digital agency.
Bachelor’s degree or relevant experience in Human Resources, Administration or similar.
Experience with ClickUp, Systemhub, and/or Google Drive.
Training
[Importance 10%]
What you’ll be doing
Train employees on standard operational systems for time keeping, documentation management, process and template.
What you’ll need
Mandatory
Ability to proactively connect, help and teach staff new and current where required.
Core Competency and Personality Traits
[Importance 30%]
Great with Feedback
Able to give clear and actionable feedback to the team.
Receive real, constructive feedback to learn our standards and revise your work accordingly.
Role Model Behavior
Proactive and able to contribute new ideas.
Reliable, available, and trustworthy.
Honest and comfortable with asking for help when needed.
Own mistakes, communicate risks with possible solutions
Helpful. We all help each other and try to make each other the best.
Positive Energy
Great ‘can do’ energy to motivate yourself and your team.
Excellent Organization
Great with file management.
Organized and methodical.
Can manage your work, life balance.
Able to manage yourself and the team to meet committed timelines.
Passionate
Experience for administrative and/or HR related activities
Genuine passion for helping others.
Excellent Communicator
Proficient in English written and verbal.
Active communicator. Comfortable communicating via email, video call, audio calls, Slack etc.
High Attention to Detail
Meticulous attention to detail.
Ability to follow procedures and ensure reporting is done correctly.
We only hire the best – and we reward generously
Benefits
Choose your hours and work remotely.
Long term career opportunities for advancement
Job Types: Full-time, Contract
Pay: $15.00 – $20.00 per year
Education:
- High school or equivalent (Preferred)
Experience:
- Human Resources Occupations: 1 year (Preferred)
- Virtual Assistant: 2 years (Preferred)
Work Location: Remote
