This position will require off-site travel up to 10% possibly overnight for any onsite Operational and/or team meetings. This a remote position and can be located anywhere in California.
About Your Role:
The Administrative Manager oversees and maintains optimal function for the HRIS which may include customization, development and system upgrades. The HR Admin Manager is responsible for managing and maintaining HR Vantage applications while ensuring data integrity and the processing and reporting of HR data. Serves as primary point of contact or subject matter expert for HR business projects involving the development and implementation. Project Manages complex work assignments and problem resolution across systems, processes, or channels. Oversees management of Corporate Administration function.
Scope and Complexity:
This position accepts ownership for provision of data and information support to Human Resources leadership. Ensures policy and regulatory compliance by providing reliable, accurate and timely employee data. Customers include employees, shared services teams, Operations partners and other external partners and other Human Resources team members.
Essential Functions:
Serves as Subject Matter Expert (SME) and lead representative and liaison between HR, Payroll, ADP, CareerPlug and other external vendors and stakeholders for HRIS design and implementation projects
Project Management of HR strategies and goals
Collaborates with HR leadership and HR staff to identify system improvements and enhancements; recommends and implements solutions
Provides technical support, troubleshooting and guidance to HRIS users.
Manages permissions, access, personalization and similar system operations and settings for HRIS users
Programs custom functions and documentation such as automated queries, filters, macros and reports
Report manipulation and complex data reporting for HR leadership
Meets Human Resources operational standards by contributing information to strategic plans and mergers/acquisitions; implementing, productivity, quality, and customer-service standards; resolving problems; identifying system improvements.
Accomplishes Human Resources Team goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
Audits data input into Human Resources systems, investigates and researches rejections and errors, and follows through with appropriate corrections to assure data accuracy and policy and legal compliance. Identifies trends or patterns in usage and errors and works with system and HR staff to review and resolve.
Understands the data needs of Human Resources leadership and is able to anticipate additional data elements that will aide decision making.
Provides specific training as necessary.
Accomplishes Corporate Administration objectives by selecting, orienting, training, assigning, scheduling, coaching, counseling, and disciplining employees; communicating job expectations; planning, monitoring, appraising job contributions; recommending compensation actions; adhering to policies and procedures.
Provides all customers with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.
Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices; participating in professional societies.
Perform other duties as assigned
Knowledge, Skills, and Abilities:
Knowledge of various functional human resources areas and understanding of how operational work impacts other business areas
Demonstrates ability to project manage, delegate and oversee assignments to ensure successful and timely completion as well as to obtain the cooperation of others within the team
Demonstrated ability to lead in a collaborative environment, build consensus and promote the exchange of information among team members and across departments
Ability to identify complex problems to develop and evaluate options and implement changes to current practices and processes
Previous experience providing input regarding hiring, evaluating, and development of subordinates
Strong analytical, problem solving, critical thinking and organizational skills to evaluate options and implement solutions
Ability to provide high quality work utilizing highly developed and effective communication (written and verbal), project management, time management, and collaboration skills
Ability to handle ambiguity in a fast-paced environment with multiple concurrent tasks and changing priorities
Strong computer skills with Microsoft Office Suite (particularly Word, Excel, and PowerPoint), and prior experience with databases
Working knowledge of ADP Payroll System
Physical Aspects:
Requires extensive sitting with periodic standing and walking.
May be required to lift up to 20 pounds.
Requires significant use of personal computer, phone and general office equipment.
Needs adequate visual acuity, ability to grasp and handle objects.
Needs ability to communicate effectively through reading, writing, and speaking in person or on telephone.
This is a remote position.
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