Point Loma Nazarene University Hiring for Operations Manager, Fermanian School of Business Job at San Diego, CA Full Time

Performs administrative support for the Dean of the Fermanian School of Business (FSB) in a fast-paced, collaborative environment. The Operations Manager should be an organized, self-motivated, and goal-oriented individual who can manage a variety of highly detailed tasks. This position works very closely with the various Deans of the FSB, supervises the undergraduate Program Assistant, and should thrive in a collegial, student-focused environment.

Full time

• Coordinate FSB assessment including:
  • Set-up Portfolium and act as Portfolium support for FSB Faculty and students
  • Maintain and update assessment documents regularly
  • Coordinate Faculty assessment workshops
  • Run reports and review exit exam and satisfaction survey data
  • Gather data and assist in the reporting process
  • Update FSB Institutional Effectiveness website when needed
• Provide, under the direction of the Dean, support for the ACBSP and WASC accreditation processes for the FSB. Maintain necessary records provided by faculty and staff to adequately report results of the education process to the accreditation body.

• Provide administrative support for recruiting prospective full-time faculty, including advertising, maintaining recruiting files and summarizing data, making arrangements for on-campus visits, and sending follow-up correspondence. Provide new hire information to Human Resources.
• Assist in hiring and on-boarding of adjunct faculty and staff, as needed.
• Maintain employment files for faculty and adjunct faculty.

• Support the Dean with scheduling both undergraduate and graduate FSB courses, including:
  • Maintain undergraduate and graduate academic calendars in Workday, as well as ensuring the completion of all spreadsheets and other documents necessary for the scheduling process.
  • Support with class wait lists and exceptions.
  • Coordinate pay for faculty overloads, independent studies, honorariums, etc.
  • Create, distribute, and track adjunct faculty contracts
  • Coordinate payroll for adjunct and part time faculty.

• Maintain databases including:
  • Faculty loads, employment records, pay levels, scholarship etc.
  • Faculty and adjunct evaluations, vitas, transcripts, teaching load
  • Maintain FSB Policies and Procedures Manual and FSB Advising Handbooks under the direction of the Dean.
  • Update curriculum overviews and FSB Advising Guides to match current year’s catalog.
  • Support Dean in reviewing undergraduate and graduate catalogs and facilitate communications when changes need to be made.
  • Generate query reports using the university Workday software/database.

• Support the Dean in maintaining and preparing the FSB budgets. Provide budget reports to the Dean as requested and perform budget analysis. Track FSB budgets ensuring expenditures are within budgetary constraints.
• Direct the application and distribution process of undergraduate scholarships within the FSB, working closely with undergraduate student financial services.

• Maintain credit card purchasing records for FSB department cards, and coordinate purchasing for all FSB programs. Gather and report records for credit card audits and act as co-signer on FSB department cards.
• Supervise FSB Traditional Undergraduate Program Assistant.
• Coordinate and process FSB student course evaluations via Campus Labs.
• Provide administrative assistance for meetings, including scheduling, making arrangements, agenda preparation, contacting participants, taking minutes, and follow-up.
• Participate in various committees, workshops, and trainings. Provide administrative support to committees when requested.
• Assist members of the Dean’s Advisory Council with access to, and understanding of, the policies, programs and processes of the FSB.
• Facilitate communications between the FSB and departments across campus (Records, Admissions, OGS, Accounting and Finance, Facilities, Public Safety, etc.)
• Responsible for Emergency Response in their assigned building.
• Perform other duties as assigned by the Dean.

• Minimum five years of administrative and clerical work.
• Proficiency with Microsoft Word, PowerPoint and G Suite required. Proficiency in Adobe Creative Cloud preferred.
• Ability to quickly learn and assist in the implementation of new software.
• Understanding of and commitment to the spiritual mission of the university.
• Ability to compose written materials using correct English, spelling, grammar, punctuation, syntax and format.
• Must have excellent proofreading skills.
• Accuracy, attention to detail and the ability to work as a team player.
• Strong organization skills, ability to take initiative, work independently, make decisions, handle stress and maintain confidentiality of information dependability in follow-through.
• Competent multi-tasking skills required, including being able to maintain work flow despite frequent interruptions.
• Excellent interpersonal skills to relate to students, faculty, staff and other members of the public with a friendly and flexible disposition.