Police Records Technician I (SR-15) Government Job Dept-Kauai Police Department Full Time

ELECTRONIC MAIL (EMAIL) NOTIFICATIONS: The Department of Human Resources will use ONLY electronic mail (email) to notify applicants of important information relating to the status, processing of their applications, and examination notices.
 
Please ensure that the email address and contact information you provide is current, secure, and readily accessible to you. We will not be responsible in any way if you do not receive our emails or fail to check your emails in a timely manner.  In addition, please be aware that you may no longer receive notification about applications submitted if you choose to disable the Job Application Emails feature.

Salary rate is determined by collective bargaining agreements or Pay Administration Policy as applicable.

Recruitment No:  2223-253 Open Competitive
Open: Includes all interested individuals including members of the general public.
 
Eligible lists may be used for temporary and permanent vacancies for the class of work during the life of the eligible list.  Temporary appointments may lead to conversion to permanent employment.

Independently performs the full range and variety of clerical work in report reviewing, records analysis and warrants processing in the Police Records section of the Kauai Police Department; and performs other related duties as required.

You must meet all the requirements for the position you are seeking as of the filing date of your application, unless otherwise specified. If you do NOT meet the minimum qualification requirements your application will be rejected.  Therefore, please provide a complete application of all the information you would want considered in our review.  You may request an administrative review to provide clarifying information only on the information that was originally provided on your application at the time of filing; subsequent submittal of missing documents or new information that was not part of your original application submittal will not be considered in the administrative review. 
  
 Please note that unless specifically indicated, internships that are required for graduation may not be credited for experience. Your possession of the required amount of experience will not in itself be accepted as proof of qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
 
 Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience will be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.

Training and Experience:  
A combination of education and experience substantially equivalent to graduation from high school and;

• three (3) years of specialized experience.

Specialized Experience: Work Experience in police records keeping, central police report follow-up work, or processing and maintenance of police records.

Substitutions Allowed:
The following may be substituted for education:

1. Four (4) years of full-time work experience may be substituted for a high school diploma or equivalent.
2. Successful completion of semester credits leading towards a degree or diploma from an accredited community college, college or university, trades school, etc., may be substituted up to four (4) years of education requirement (15 semester credits = 6 months).
3. Associate’s, Bachelor’s or Master’s degree from an accredited community college, college or university, trades school, etc., may be substituted for a high school diploma or equivalent.

If work experience is used to substitute for education, it may not be used again to meet the experience requirement. If the applicant holds more than one degree, transcripts must be provided and a thorough review will be conducted by the DHR staff in order for more than one degree to be credited towards the minimum qualification requirements. Additional degrees can be considered if obtained independently through mutually exclusive classes from another degree being considered. Substitutions will be used to the advantage of the applicant.
 
Quality of Experience: Possession of the required number of years of experience will not in itself be accepted as proof of qualifications for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

License Requirement: At the time of appointment, the candidate selected may need to possess a valid motor vehicle operator’s license if the position requires it.

Firearms Requirement:  As applicable to the position, must be qualified to carry and/or possess firearms or ammunition in accordance with State and Federal laws, e.g. no misdemeanor or felony domestic violence conviction.

Knowledge of:  The police records system; the organization, functions, rules, regulations and policies of the Kauai Police Department;   uniform crime reporting; pertinent laws and ordinances of the State and County; police records filing methods and systems; applicable procedures of the courts and the Prosecuting Attorney’s office; crime classification and coding; office practices and procedures; various types of police records; filing methods and systems; procedures for recording, distributing and accounting of warrants, subpoenas and other legal documents; grammar and word usage; filing and indexing; office practices and procedures; the use and purpose of standard office equipment, including personal computers and peripherals and copiers; principles and practices of supervision.

Ability to:  Independently review and analyze police reports for accuracy and completeness; abstract, compile and summarize crime statistics and related data from police reports; prepare statistical reports; maintain various police records and files; properly account for warrants, subpoenas and other legal documents; understand and apply pertinent laws, rules and procedures; make arithmetic computations; interpret laws, rules and regulations; operate computer and standard office equipment; follow and give oral and written instructions; deal courteously and effectively with police personnel, governmental officials and the public.

Tests: Applicants may be required to qualify on an appropriate examination.

Health and Physical Condition:  Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping:      Light

Required Forms and Documentation:

1. Copy of your high school diploma or equivalent
2. Evidence of education (degree or transcript).  A legible photo copy of an official transcript will be accepted.  DHR reserves the right to request an official copy if substituting education.

Note: Transcripts downloaded from the internet are not acceptable. Copy of your education degree or transcripts must be submitted in order to be given credit.  Copies will not be returned.  Supporting documents must be attached to the application postmarked or dropped off to: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue, HI 96766 or emailed: [email protected] within 10 calendar days from filing the application. Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m.

Examination:  The examination may consist of a written test, training and experience evaluation, or any other examining technique. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Candidates may be examined for their knowledge and abilities as mentioned above.

• Please note written exams are held ONLY on Kaua’i.  We do NOT conduct testing in other jurisdictions. 
• When attending the exam, please be prompt.  There will be no admittance once the door is closed.  

For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.
 
NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment.