Professional Diversity Network Hiring for Administrative Assistant I, Department of Criminal Justice at Bridgewater, MA Full Time

TitleAdministrative Assistant I, Department of Criminal JusticeDepartment Summary Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits Southeastern Massachusetts, the commonwealth, and the world. Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition. Our commitment to diversity, equity, and inclusion is reflected in our institutional values, which ensure that all students are supported and succeed. Bridgewater State University is equal employment opportunity/affirmative action employer. Members of underrepresented groups, and those committed to working in a diverse cultural environment, are strongly encouraged to apply.The Criminal Justice Department has undergraduate and graduate programs, 14 faculty, one full-time and a half-time administrative assistant and approximately 550 students. In the Criminal Justice Department the administrative assistant will report to the chair.Position SummaryThe Administrative Assistant I will serve as the initial contact for internal and external constituents, responding to inquiries via phone, in person and email; administrative matters regarding academic affairs, student needs, faculty concerns, and budget/facility/scheduling issues. They will present a positive, professional, knowledgeable and accessible representation of the department. They will work with a half-time administrative assistant and may supervise up to four student workers and act as a resource for a graduate assistant, all of whom may assist in the day-to-day functions of this busy office.Full-time, 12 month AFSCME position.Tour of Duty: Monday-Friday, 8:00 AM- 4:15 PM(Sat. and Sun. as days off)(Subject to Change)This is an AFSCME unit position and is subject to the terms of that union agreement.Position TypeAFSCME ClassifiedEssential Duties

• Receive, direct, or respond to departmental inquiries, provide information and direction, and assist students with their questions. Maintain positive interactions with a multicultural and diverse group of students: disseminate information, and answer questions about the department. This also includes processing and monitoring of all requests made to or by the department in its interactions with outside organizations such as the general public, local government, social service and public service organizations.
• Oversee budgets for the Department, prepare purchase orders, contracts, and budget transfers using the BANNER system.
• Monitor office Pro-card usage and reallocate charges.
• Maintain inventory of office supplies and order supplies as needed.
• Update and maintain the Department of Criminal Justice web page and social media platforms.
• Maintain attendance records for faculty.
• Maintain department files and information databases.
• Collect data and prepare ad hoc reports.
• Assist Department Chairperson with verification and data entering of course schedules.
• Maintain undergraduate and graduate student advising lists.
• Schedule or arrange for BSU Outreach initiatives, conferences, meetings, and interviews by reserving required facilities, checking the availability of parties involved and notifying appropriate individuals of dates, times and locations.
• Hire, supervise, train and evaluate student employees and approve work hours via the online reporting system.
• Assist with maintaining records of equipment, furniture, and technology requests.
• Other duties as assigned.State Job Specifications are available in the Human Resources Office or on the Human Resources website -www.bridgew.edu/hr.Required QualificationsApplicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.I. An Associate’s or higher degree with a major in business administration, business management or public administration may be substituted for the required experience.II. An Associate’s or higher degree with a major other than in business administration, business management or public administration may be substituted for a maximum of one year of the required experience.Commitment to customer service excellence/support to enhance an environment of equity, diversity and inclusion. Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds. Passion for and commitment to social justice, racial justice, and civic engagement. Knowledge of the types and uses of general office equipment. Ability to analyze and determine the applicability of data, to draw conclusions and to make appropriate recommendations. Ability to deal tactfully with others and to exercise discretion in handling confidential information. Ability to follow written and oral instructions. Ability to gather information through questioning individuals and by examining records and documents. Ability to maintain accurate records and prepare general reports. Ability to give written and oral instructions in a precise, understandable manner. Ability to understand, explain and apply the rules, regulations, policies, procedures, specifications, standards and guidelines governing departmental activities. Ability to assemble items of information in accordance with established procedures. Ability to follow written and oral instructions; good written/oral communication skills. Ability to work independently. Ability to exercise discretion in handling confidential information. Ability to deal tactfully with others; ability to work effectively in a team environment. Preferred Qualifications* Superior organizational and time-management skills.* Superior customer service skills.* Experience with Banner finance, student information and payroll systems.* Proficient in Microsoft Office, specifically Excel and Word.* Proficiency with social media platforms.* Ability to effectively manage competing responsibilities and multiple projects.* Ability to effectively prioritize completion of short and long term projects.* Exceptional organizational and follow through skills.* Experience in working in a higher education settingWork EnvironmentBridgewater State University complies with the Americans with Disabilities Act (ADA) to provide reasonable accommodation to qualified applicants and employee with disabilities. To request a reasonable accommodation for the application process, please complete and submit this electronic form: https://cm.maxient.com/reportingform.php?BridgewaterStateUniv&layout_id=18Special Conditions for EligibilityPlease be aware that employment at Bridgewater State University is contingent upon completion of a successful background check.This position is not eligible for H-1B sponsorship.EEO StatementBridgewater State University (BSU) is an affirmative action/equal opportunity employer which actively seeks to increase the diversity of its workforce. We are dedicated to providing educational, working and living environments that value the diverse backgrounds of all people.Salary Range$1,820.73 bi-weekly (Grade 15, Step 1)Posting NumberS01005POpen Date08/18/2023Close Date09/06/2023Open Until FilledNoSpecial Instructions to ApplicantsPlease note the following information is required to complete your application for this position: *a minimum of one (1) employment history entry. *a minimum of three (3) professional reference entries.PDN-99ec70f2-d3c9-4438-b944-380d46e479cb