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Full Job Description
Summary:
The Human Resources and payroll specialist will be a dual role. The payroll function will be responsible for the management, review, audit and submission of the payroll process; including management of Paid time off, benefits, FMLA, etc. The Human resources aspect will include; but not limited to recruitment, employee relations, customer service, on boarding and other duties as assigned.
The Human Resources and payroll specialist will be a dual role. The payroll function will be responsible for the management, review, audit and submission of the payroll process; including management of Paid time off, benefits, FMLA, etc. The Human resources aspect will include; but not limited to recruitment, employee relations, customer service, on boarding and other duties as assigned.
Duties/Responsibilities:
Analyzes, prepares, and inputs payroll data, ensuring compliance with all applicable state and federal wage and hour laws
Compile payroll data such as garnishments, vacation time, insurance, and 401(k) deductions
Complete employee timecards; must manually calculate each employee’s hours, time worked, and enter into computer system and must balance hours worked with payroll amounts before submitting for approval
Contact the various department supervisors for any missed time or inaccurate data on time cards
Process weekly transfers of payroll data to the payroll data management system(payroll account)
Perform various journal entries, account reconciliations, etc.
Prepares weekly, monthly, quarterly, and year-end reports: gross payroll, hours worked, vacation accrual, tax deductions, benefit deductions etc.
Compile internal management reports from payroll system software
Process weekly employee garnishments, weekly 941 and 401(k) reports
Complete weekly report for management: employee-job-hours costing, production, etc.
Set up, reset employee pay cards; for payroll direct deposit
(change when employee requests)
Manage attendance report and manage employee call-in system, and notify supervisor of employee call in and absences
Complete quarterly taxes
Complete and issue employee cash advances
Maintain employee vacations and time off requests in the calendar
Create employee timecards and timecard labels
Create monthly Worker’ Comp report to send to the Gray Insurance Co. and HUB
Enter employee physicals and rent payments for payroll deduction, and create reports for both to give to sr. accountant for reconciliation and repayment
Employment verifications; via phone, fax, mail and email
Assist employees with payroll issues, hours worked, missed time, vacation requests, pay card issues, etc., other misc. information
Order supplies, envelopes, tax forms etc., and all necessary forms for the department, through Sage
Human Resources (benefits, 401k, employee relations, recruitment, other duties as assigned.)
Work Environment
This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary.
While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, walk, and reach with hands and arms. The employee must frequently lift or move objects up to 10 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus.
Position Type/Expected Hours of Work:
This is a full-time position with a minimum expectation of 40 hours per week.
College Degree in related field
Degree in field; or demonstrated requisite knowledge, skills and abilities.
